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• Process vendor invoices accurately and in a timely manner.
• Verify and reconcile invoices with purchase orders and receiving documents.
• Ensure all invoices are properly coded and approved before payment.
• Schedule and process vendor payments via check, ACH, or wire transfer.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate and organized vendor files and records.
• Respond to vendor inquiries and resolve payment issues promptly.
• Assist with month-end closing activities for the accounts payable function.
• Identify and suggest improvements to AP processes and controls.
• Support internal and external audits as needed.

• Associate's degree in Accounting or a related field, or equivalent work experience.
• Minimum of 3 years of experience in accounts payable.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and MS Excel.
• Strong understanding of accounts payable procedures and principles.
• Excellent attention to detail and accuracy.
• Good organizational and time management skills.
• Effective communication and interpersonal abilities.
• Ability to work independently and as part of a team.

Role Description

The Senior Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments, ensuring compliance with company policies through proper coding, verification, and reconciliation of accounts payable transactions.

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

• Review all invoices for appropriate documentation and compliance with company processes.
• Audit vendor invoices to ensure they are properly presented and that amounts invoiced align with purchase documentation.
• Maintain thorough and accurate records and documentation in accordance with company policy and accepted accounting practices.
• Correspond with vendors and respond to inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Reconcile in Maximo Received not Invoiced (RNI) and Invoiced but not Received (INR).
• Code and match invoices with purchase orders.
• Liaise with internal and external stakeholders.
• Prepare regular reporting, including Accounts Payable statistics.
• Continuously improve Accounts Payable processes.
• Maintain master vendor data in Maximo.
• Prepare payment runs and provide relevant backup to allow the release of payments.
• Liaise with other departments to ensure vendor invoices are processed for timely payment.
• Provide information for internal, external, joint venture audits, and tax reporting.
• Complete projects as assigned.

QUALIFICATION

• Degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Relevant certifications such as Certified Accounts Payable Professional can be advantageous.
• Previous experience in an accounts payable or similar finance role.
• Significant experience in Sun6, Q&A, and Maximo, with strong MS Excel skills.
• Experience working in a high-volume processing environment is beneficial.
• Strong knowledge of accounting principles, SOAPs, SORPs, and accounting under JOA provisions.
• Strong attention to detail with the ability to accurately process and review invoices and payments.
• Excellent organizational skills and time management abilities.
• Strong verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel; familiarity with ERP systems such as MAXIMO.
• Problem-solving skills with the ability to identify and resolve discrepancies in invoices and payments.
• Commitment to providing excellent customer service to both internal and external stakeholders.
• Ability to work effectively as part of a team and support colleagues.

General

• Review all invoices for appropriate documentation and compliance with company processes.
• Audit vendor invoices to ensure they are properly presented and that amounts invoiced align with purchase documentation.
• Maintain thorough and accurate records and documentation in accordance with company policy and accepted accounting practices.
• Correspond with vendors and respond to inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Reconcile in Maximo Received not Invoiced (RNI) and Invoiced but not Received (INR).
• Code and match invoices with purchase orders.
• Liaise with internal and external stakeholders.
• Prepare regular reporting, including Accounts Payable statistics.
• Continuously improve Accounts Payable processes.
• Maintain master vendor data in Maximo.
• Prepare payment runs and provide relevant backup to allow the release of payments.
• Liaise with other departments to ensure vendor invoices are processed for timely payment.
• Provide information for internal, external, joint venture audits, and tax reporting.
• Complete projects as assigned.

Qualifications

• A degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Relevant certifications such as Certified Accounts Payable Professional can be advantageous.
• Previous experience in an accounts payable or similar finance role.
• Significant experience in Sun6, Q&A, and Maximo, with strong MS Excel skills.
• Experience working in a high-volume processing environment is beneficial.
• Strong knowledge of accounting principles, SOAPs, SORPs, and accounting under JOA provisions
• 6-8 years of experience

Skills

• Strong attention to detail with the ability to accurately process and review invoices and payments.
• Excellent organizational skills and time management abilities.
• Strong verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel; familiarity with ERP systems such as MAXIMO.
• Problem-solving skills with the ability to identify and resolve discrepancies in invoices and payments.
• Commitment to providing excellent customer service to both internal and external stakeholders.
• Ability to work effectively as part of a team and support colleagues.

Job Type: Full-time

Application Question(s):

• Have you used ERP/accounting systems such as Maximo, Sun6, SAP, or Oracle for invoice processing and reconciliation?

Please specify

• Have you been responsible for reconciling vendor statements and resolving invoice/payment discrepancies yourself (not just data entry)?

Experience:

• hands-on Accounts Payable: 6 years (Required)

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

General

• Assist with the timely and accurate processing of supplier invoices.
• Verify that invoices comply with company policies and proper documentation requirements.
• Support the matching of invoices to Purchase Orders and Goods Received Notes.
• Maintain up-to-date vendor files and financial records.
• Assist with reconciling vendor statements and investigating basic discrepancies.
• Provide support in preparing payment runs and ensuring backup documentation is complete.
• Handle routine vendor queries and escalate issues to senior team members as needed.
• Contribute to month-end closing activities by preparing reconciliations and reports.
• Support audits by providing documentation and information as requested.

BACKGROUND, QUALIFICATIONS & EXPERIENCE

Qualifications

· Bachelor's degree in Accounting, Finance, or related field.

· Internship or prior exposure to finance/accounting (preferred but not mandatory).

· Willingness to pursue a career path in Accounts Payable/Finance.

· Strong attention to detail and accuracy.

· Good organisational and time management skills.

· Ability to work both independently and as part of a team.

· Strong communication skills for interacting with vendors and colleagues.

· Basic knowledge of accounting principles (Accounts Payable focus).

· Proficiency in Microsoft Excel; familiarity with accounting/ERP systems is an advantage.

· Eagerness to learn and adapt to new processes.

Job Type: Full-time