14 Administration jobs in Muharraq
Sales Administration Officer (Moroccan Nationals)
Muharraq, Muharraq
Yokogawa
Posted 23 days ago
Job Viewed
Job Description
Not just a job, but a career
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About The TeamOur 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
Job SummeryTo manage and coordinate all Business, Sales and Office activities, ensuring seamless communication and support for sales teams and clients. Committed to delivering exceptional service, streamlining processes, and fostering a collaborative environment to drive organizational success.
Business Tasks- Provide general administrative support to the sales department, including scheduling appointments, managing correspondence, and organizing files.
- Use CRM data to support sales strategies and improve customer engagement.
- Maintain and update CRM systems to ensure accurate and up-to-date customer information.
- Provide ongoing support and training to ensure that the sales team is equipped with the necessary tools and knowledge.
- Translating RFQs into English
- Drafting expression of interest letter and compiling the administrative file for each opportunity (document signing)
- Drafting contracts, including compiling comment lists, and addressing deviations (to be finalized by opportunity managers)
- Assist in the preparation, review, and administration of sales contracts and agreements.
- Organizing documents and sending the technical portion to the relevant team
- Managing Cosumar's ARIBA system
- Morning search for opportunities on the OCP portal
- Assist the sales team with administrative tasks, including preparing sales reports, maintaining customer databases, and managing sales documentation.
- Coordinate and schedule sales meetings, presentations, and events
- Creating opportunities on Yoda and granting access to responsible personnel (read/write)
- Prepare via Yoda ( Yokogawa internal system ) sales reports and performance metrics for SALES review.
- Handle office tasks such as ordering supplies, managing calendars, and coordinating travel arrangements.
- Payment of office bills (water, electricity, internet, cleaning, etc.)
- Managing the cash register file
- Coordinating office invoices with the accountant and providing the invoice file to them
- Preparation of invitation letters
- Providing support to visitors
Graduate in business / commercial stream or similar
Experience - Minimum 3 to 5 years relevant experience working in a similar role preferably in corporate ( manufacturing / trading / service) sector with good communication skills in English / French and Arabic.
Nationality - Moroccan national preferred
Gender - Female preferred
Location - Casablanca office - Morocco
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!
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0
Senior Remote Data Entry Specialist
211, Busaiteen Busaiteen, Muharraq
BHD45000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and detail-oriented Senior Remote Data Entry Specialist to join their fully remote operations team. This role is critical for maintaining the accuracy and integrity of our extensive databases and digital records. The ideal candidate will possess exceptional typing skills, a keen eye for detail, and the ability to work autonomously in a remote setting. This is a remote-first position, allowing you to work from the comfort of your home.
Responsibilities:
Responsibilities:
- Accurately input, verify, and update large volumes of data from various sources into our company's database systems and CRM platforms.
- Perform regular data quality checks and audits to identify and rectify errors, inconsistencies, or missing information.
- Ensure the confidentiality and security of all data handled.
- Develop and maintain an in-depth understanding of the data entry procedures and guidelines.
- Assist in the creation and refinement of data entry templates and protocols.
- Collaborate with internal teams to resolve data discrepancies and ensure data integrity across departments.
- Generate reports on data entry progress, accuracy rates, and identified issues.
- Troubleshoot and resolve data-related issues reported by other team members.
- Manage and prioritize multiple data entry tasks efficiently to meet deadlines.
- Provide feedback and suggestions for improving data management processes.
- Onboard and mentor new remote data entry personnel as needed.
- Proven experience as a Data Entry Specialist, Data Clerk, or similar role, with at least 3 years of relevant experience.
- Exceptional typing speed and accuracy (minimum 70 WPM with 98% accuracy).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with database management systems and CRM software (e.g., Salesforce, HubSpot) is a strong asset.
- Familiarity with data verification best practices and quality control measures.
- Excellent organizational and time-management skills, with the ability to work independently and proactively.
- Strong attention to detail and a commitment to producing high-quality work.
- Reliable high-speed internet connection and a dedicated home office space conducive to productive work.
- Excellent written and verbal communication skills.
- Ability to maintain focus and productivity in a remote work environment.
- Prior experience in a senior or lead capacity within a data entry team is highly desirable.
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1
Project Coordinator, Administrative Support
23456 Halat Seltah, Muharraq
BHD40000 Annually
WhatJobs
Posted 9 days ago
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Job Description
Our client is seeking a meticulous and energetic Project Coordinator to provide essential administrative support for various ongoing projects. This role is fundamental to the successful execution and delivery of project milestones, ensuring all administrative functions are performed efficiently and accurately. You will work closely with project managers and team members, facilitating communication and organizing project documentation.
Key Responsibilities:
Qualifications:
This role requires a dedicated professional who can thrive in a fast-paced project environment. While some flexibility may be offered, the primary work location is in the vibrant **Jidhafs, Capital, BH** area, requiring your physical presence for key meetings and collaborative sessions. If you are a highly organized individual with a passion for ensuring project success through strong administrative foundations, we encourage you to apply.
Key Responsibilities:
- Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
- Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
- Manage and organize project-related documentation, ensuring all records are up-to-date, accessible, and stored appropriately.
- Track project progress, identify potential risks or issues, and escalate them to the Project Manager as needed.
- Facilitate communication between project team members, stakeholders, and external vendors.
- Process project-related invoices, expense reports, and purchase orders.
- Assist with the preparation of project reports and presentations.
- Maintain a comprehensive understanding of project scope, objectives, and deliverables.
- Provide general administrative support to the project team, including data entry, filing, and correspondence.
- Contribute to process improvement initiatives for project management workflows.
Qualifications:
- Proven experience as a Project Coordinator, Administrative Assistant, or similar role, with a focus on project support.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, MS Project).
- Ability to work independently and as part of a team, with a proactive and detail-oriented approach.
- Understanding of project management principles and methodologies is a plus.
- High school diploma or equivalent; a bachelor's degree is advantageous.
- Experience in the (mention a relevant industry like IT, Construction, Marketing etc. based on the fictional project context) sector is preferred.
This role requires a dedicated professional who can thrive in a fast-paced project environment. While some flexibility may be offered, the primary work location is in the vibrant **Jidhafs, Capital, BH** area, requiring your physical presence for key meetings and collaborative sessions. If you are a highly organized individual with a passion for ensuring project success through strong administrative foundations, we encourage you to apply.
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2
Director of Project Management Office (PMO)
450 Halat Seltah, Muharraq
BHD130000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is a rapidly growing organization seeking a strategic and experienced Director of Project Management Office (PMO) to establish and lead their PMO function. This is a fully remote leadership role, critical for standardizing project management methodologies, optimizing project delivery, and ensuring alignment of projects with strategic business objectives. You will be responsible for developing and implementing robust project governance frameworks, managing a portfolio of complex initiatives, and mentoring project managers. The ideal candidate will possess extensive experience in program and portfolio management, a deep understanding of various project management methodologies (Agile, Waterfall), and exceptional leadership and communication skills.
Responsibilities:
Responsibilities:
- Establish, implement, and continuously improve the organization's PMO framework, standards, and best practices.
- Oversee the end-to-end management of the project portfolio, ensuring strategic alignment and prioritization.
- Develop and enforce project management methodologies, tools, and templates across the organization.
- Provide guidance, mentorship, and training to project managers and teams.
- Monitor project progress, identify risks and issues, and implement mitigation strategies.
- Facilitate effective communication and reporting on project status, performance, and KPIs to senior stakeholders.
- Manage resource allocation across projects to ensure optimal utilization.
- Drive process improvements to enhance project efficiency and success rates.
- Develop and manage the PMO budget and resources.
- Lead and inspire a team of project managers.
- Ensure effective change management practices are integrated into project lifecycles.
- Champion a culture of project management excellence and continuous improvement.
- Master's degree in Business Administration, Project Management, or a related field.
- Minimum of 10 years of progressive experience in project and program management, with at least 5 years in a PMO leadership role.
- Proven experience in establishing and maturing PMO functions within an organization.
- Expert knowledge of project management methodologies (Agile, Waterfall, Hybrid) and tools (e.g., MS Project, Jira, Asana).
- Strong understanding of portfolio management principles and strategic planning.
- Excellent leadership, team-building, and stakeholder management skills.
- Exceptional analytical, problem-solving, and decision-making abilities.
- Outstanding communication, presentation, and negotiation skills.
- PMP, PRINCE2, or Agile certifications are highly desirable.
- Experience working effectively in a remote leadership capacity.
- Demonstrated ability to drive organizational change and deliver complex projects successfully.
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3
Remote Administrative Director - Project Management Office
21505 Halat Seltah, Muharraq
BHD90000 Annually
WhatJobs
Posted 5 days ago
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Job Description
Our client is looking for a highly organized and proactive Remote Administrative Director to lead and manage the administrative functions of their Project Management Office (PMO). In this fully remote role, you will be responsible for ensuring the smooth operation of the PMO by managing schedules, coordinating communications, maintaining project documentation, and supporting project managers. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities effectively in a virtual environment. You will be a key facilitator, ensuring that projects run efficiently and that all administrative processes are optimized.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage the daily administrative operations of the PMO, ensuring efficient workflow and support for project teams.
- Coordinate project schedules, meetings, and resource allocation for various projects.
- Maintain and organize project documentation, including plans, reports, and status updates.
- Develop and implement administrative procedures and best practices for the PMO.
- Serve as the primary point of contact for administrative inquiries related to projects.
- Prepare and distribute project-related communications and reports.
- Assist in budget tracking and expense management for projects.
- Onboard new project team members with respect to administrative processes.
- Manage the use and organization of PMO tools and software.
- Conduct administrative audits to ensure compliance with PMO standards.
- Provide administrative support to the Head of PMO and project managers as needed.
- Identify opportunities for administrative process improvements and implement solutions.
- Foster effective communication and collaboration within the remote PMO team and across departments.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management, project coordination, or operations support, with a strong emphasis on remote work.
- Proven experience managing administrative functions for a PMO or similar project-driven environment.
- Exceptional organizational and time management skills.
- Proficiency in project management software (e.g., Asana, Trello, MS Project) and office productivity suites.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and proactively manage tasks with minimal supervision.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Familiarity with project lifecycle methodologies is a plus.
- Discretion in handling confidential information.
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4
Remote Team Lead, Project Management Office
20001 Muharraq, Muharraq
BHD120000 Annually
WhatJobs
Posted 19 days ago
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Job Description
Our client is looking for an experienced and highly organized Remote Team Lead for their Project Management Office (PMO). This position will be fully remote, requiring the candidate to manage a distributed team of project managers and coordinators. The ideal candidate will have a strong background in project management methodologies, team leadership, and process improvement, with a proven ability to foster collaboration and productivity in a virtual environment. You will be responsible for establishing and enforcing PMO standards, ensuring projects are delivered on time, within budget, and to scope. This role involves mentoring team members, facilitating communication, and resolving complex project-related issues. The Remote Team Lead will also play a key role in developing and refining project management tools and processes, and in reporting project status and portfolio performance to senior stakeholders. The ability to adapt to changing priorities and manage risk effectively is crucial. This role requires exceptional communication, organizational, and leadership skills, as well as a deep understanding of project lifecycle management. You will be instrumental in driving the successful execution of strategic initiatives across the organization. Developing and maintaining project documentation, managing resource allocation, and ensuring adherence to quality standards are key responsibilities. The successful candidate will possess a proactive mindset, a commitment to continuous improvement, and the ability to inspire and guide a remote team to achieve collective goals. Experience with various project management software and collaboration tools is essential. This role demands a forward-thinking approach to project governance and execution in a fully distributed operational model.
Key Responsibilities:
Key Responsibilities:
- Lead and mentor a remote team of project managers and coordinators.
- Oversee the execution of multiple projects, ensuring adherence to schedule, budget, and scope.
- Develop, implement, and maintain PMO standards and best practices.
- Facilitate effective communication and collaboration among team members and stakeholders.
- Manage project risks, issues, and changes.
- Develop and present project status reports and portfolio performance metrics.
- Drive continuous improvement of project management processes and tools.
- Ensure high-quality project deliverables and successful outcomes.
- Foster a positive and productive remote team culture.
- Collaborate with cross-functional teams to align project goals with business objectives.
- Master's degree in Business Administration, Project Management, or a related field.
- PMP, PRINCE2, or similar project management certification is required.
- 8+ years of experience in project management, with at least 3 years in a leadership role.
- Proven experience managing remote teams and distributed projects.
- Expertise in project management software (e.g., Jira, Asana, MS Project) and collaboration tools (e.g., Slack, Zoom).
- Strong understanding of various project management methodologies (Agile, Waterfall).
- Excellent leadership, communication, and interpersonal skills.
- Demonstrated ability to manage complex projects and stakeholders.
- Strategic thinking and problem-solving capabilities.
- Ability to work independently and manage time effectively in a remote setting.
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5
Executive Administrative Assistant - Remote Support
302 Muharraq, Muharraq
BHD55000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This position is entirely remote, requiring you to manage executive calendars, coordinate meetings, handle correspondence, and manage travel arrangements with efficiency and discretion. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth communication and operations. Your responsibilities will include preparing reports, presentations, and other documents, as well as managing confidential information with the utmost integrity.
The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in virtual collaboration tools, calendar management software (e.g., Outlook, Google Calendar), and standard office suites (e.g., Microsoft Office, Google Workspace) is essential. You must be a self-starter with excellent written and verbal communication skills, capable of anticipating needs and proactively resolving issues. Experience in executive support, preferably in a remote capacity, is highly desirable.
A Bachelor's degree or equivalent professional experience is required. The ability to maintain confidentiality and exercise sound judgment is critical. This is an excellent opportunity for a motivated administrative professional to contribute to the success of our client's leadership team from a remote location, offering flexibility and a chance to develop your skills in a supportive virtual environment. Join our team and be an indispensable part of our executive operations.
The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in virtual collaboration tools, calendar management software (e.g., Outlook, Google Calendar), and standard office suites (e.g., Microsoft Office, Google Workspace) is essential. You must be a self-starter with excellent written and verbal communication skills, capable of anticipating needs and proactively resolving issues. Experience in executive support, preferably in a remote capacity, is highly desirable.
A Bachelor's degree or equivalent professional experience is required. The ability to maintain confidentiality and exercise sound judgment is critical. This is an excellent opportunity for a motivated administrative professional to contribute to the success of our client's leadership team from a remote location, offering flexibility and a chance to develop your skills in a supportive virtual environment. Join our team and be an indispensable part of our executive operations.
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6
Senior Administrative Officer - Executive Support
1501 Busaiteen, Muharraq
BHD3800 Monthly
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing business in the consulting sector, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This role is integral to the smooth operation of our executive leadership team and is based in **Busaiteen, Muharraq, BH**. The ideal candidate is a detail-oriented professional with exceptional communication skills and the ability to manage multiple priorities with discretion and efficiency.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international).
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Act as a primary point of contact for internal and external stakeholders, managing communications and inquiries professionally.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage and maintain confidential files and records with utmost discretion.
- Conduct research and prepare background materials for meetings and projects.
- Assist with event planning and coordination for executive-level functions.
- Handle special projects as assigned, requiring strong organizational and problem-solving skills.
- Liaise with other departments and external parties to gather information and facilitate executive decision-making.
- Proactively identify and address administrative needs to ensure the efficient functioning of the executive office.
- Bachelor's degree in Business Administration, Communications, or a related field.
- A minimum of 5 years of experience providing administrative support at the executive level, preferably within a corporate or consulting environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Exceptional organizational skills, attention to detail, and ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- Discretion and the ability to handle confidential information with professionalism.
- Proactive approach to problem-solving and ability to anticipate needs.
- Excellent interpersonal skills and the ability to build rapport with individuals at all levels.
- Ability to work independently and as part of a team, adapting to changing priorities.
- Experience in managing complex travel arrangements.
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7
Executive Administrative Assistant - Remote Support
2005 Muharraq, Muharraq
BHD65000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This role is crucial in ensuring the smooth and efficient functioning of executive operations. You will be responsible for managing complex schedules, coordinating travel arrangements, preparing reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a strong sense of discretion, and the ability to anticipate needs and manage priorities in a fast-paced, remote environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, ensuring efficient scheduling and conflict resolution.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for executive reports and meetings.
- Screen and prioritize incoming communications, ensuring timely responses.
- Coordinate meetings, including logistics, agendas, and minute-taking.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a liaison between executives and other departments, clients, and external parties.
- Manage expense reporting and invoice processing.
- Proactively identify and address potential issues before they arise.
- Maintain organized digital filing systems for easy retrieval of information.
- Provide general administrative support as needed to facilitate executive effectiveness.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior-level executives.
- Proven experience working in a remote capacity, demonstrating self-discipline and effective time management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize effectively in a dynamic environment.
- High level of professionalism, discretion, and integrity.
- Experience with calendar management and travel coordination.
- A proactive and resourceful approach to problem-solving.
- This position is fully remote, with the successful candidate working from their home office, supporting operations in **Muharraq, Muharraq, BH**.
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8
Remote Administrative Assistant - Executive Support
20007 Busaiteen, Muharraq
BHD65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position is crucial for ensuring the smooth and efficient operation of executive functions, allowing our leaders to focus on strategic priorities. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and proficiency in various office software and virtual collaboration tools. This role demands a high degree of autonomy, reliability, and a commitment to maintaining a professional and efficient workflow from a remote setting.
Key Responsibilities:
Qualifications:
This remote position offers the flexibility to work from anywhere, supporting our leadership from **Janabiyah, Northern, BH**, or beyond.
Key Responsibilities:
- Manage and optimize complex calendars for multiple executives, ensuring efficient scheduling of meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screen calls, and respond to inquiries as appropriate.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Assist with expense reporting and budget tracking as required.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Conduct research on various topics as requested by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Manage special projects and ad-hoc administrative tasks to support executive needs.
- Maintain strict confidentiality regarding all company and personal information.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Demonstrated ability to manage complex schedules and coordinate travel logistics.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of accuracy and attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
- Proactive problem-solver with a resourceful and efficient approach.
- Discretion and professionalism in handling confidential information.
- A Bachelor's degree or equivalent experience is preferred.
- A dedicated home office space with reliable high-speed internet access is required.
This remote position offers the flexibility to work from anywhere, supporting our leadership from **Janabiyah, Northern, BH**, or beyond.
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