8 Administration jobs in Muharraq
Sales Administration Officer (Moroccan Nationals)
Muharraq, Muharraq
Yokogawa
Posted 2 days ago
Job Viewed
Job Description
Not just a job, but a career
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About The TeamOur 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
Job SummeryTo manage and coordinate all Business, Sales and Office activities, ensuring seamless communication and support for sales teams and clients. Committed to delivering exceptional service, streamlining processes, and fostering a collaborative environment to drive organizational success.
Business Tasks- Provide general administrative support to the sales department, including scheduling appointments, managing correspondence, and organizing files.
- Use CRM data to support sales strategies and improve customer engagement.
- Maintain and update CRM systems to ensure accurate and up-to-date customer information.
- Provide ongoing support and training to ensure that the sales team is equipped with the necessary tools and knowledge.
- Translating RFQs into English
- Drafting expression of interest letter and compiling the administrative file for each opportunity (document signing)
- Drafting contracts, including compiling comment lists, and addressing deviations (to be finalized by opportunity managers)
- Assist in the preparation, review, and administration of sales contracts and agreements.
- Organizing documents and sending the technical portion to the relevant team
- Managing Cosumar's ARIBA system
- Morning search for opportunities on the OCP portal
- Assist the sales team with administrative tasks, including preparing sales reports, maintaining customer databases, and managing sales documentation.
- Coordinate and schedule sales meetings, presentations, and events
- Creating opportunities on Yoda and granting access to responsible personnel (read/write)
- Prepare via Yoda ( Yokogawa internal system ) sales reports and performance metrics for SALES review.
- Handle office tasks such as ordering supplies, managing calendars, and coordinating travel arrangements.
- Payment of office bills (water, electricity, internet, cleaning, etc.)
- Managing the cash register file
- Coordinating office invoices with the accountant and providing the invoice file to them
- Preparation of invitation letters
- Providing support to visitors
Graduate in business / commercial stream or similar
Experience - Minimum 3 to 5 years relevant experience working in a similar role preferably in corporate ( manufacturing / trading / service) sector with good communication skills in English / French and Arabic.
Nationality - Moroccan national preferred
Gender - Female preferred
Location - Casablanca office - Morocco
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!
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0
Junior Data Scientist - Entry Level
1500 Muharraq, Muharraq
BHD60000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a leader in data-driven innovation, is actively seeking enthusiastic and ambitious individuals for a fully remote Junior Data Scientist position. This is an exceptional opportunity for recent graduates or individuals early in their data science careers to gain invaluable hands-on experience in a dynamic, collaborative, and fully remote work environment. You will work alongside experienced data scientists and engineers, contributing to projects that leverage advanced analytics, machine learning, and statistical modeling to uncover insights and drive business decisions. This role requires a strong foundation in quantitative analysis, programming skills, and a passion for problem-solving through data.
Key Responsibilities:
Key Responsibilities:
- Assist in collecting, cleaning, and preprocessing large datasets from various sources.
- Support the development and implementation of predictive models and machine learning algorithms.
- Perform statistical analysis to identify trends, patterns, and correlations in data.
- Develop visualizations and reports to communicate findings to technical and non-technical stakeholders.
- Collaborate with cross-functional teams to understand data needs and project requirements.
- Contribute to the design and execution of A/B tests and other experiments.
- Learn and apply new data science techniques and tools.
- Assist in documenting data analysis processes, methodologies, and results.
- Participate in code reviews and contribute to the team's knowledge base.
- Stay updated on the latest advancements in data science and artificial intelligence.
- Bachelor's or Master's degree in Data Science, Computer Science, Statistics, Mathematics, Economics, or a related quantitative field.
- Strong understanding of statistical concepts and machine learning algorithms.
- Proficiency in programming languages such as Python or R.
- Experience with data manipulation and analysis libraries (e.g., Pandas, NumPy, SciPy).
- Familiarity with data visualization tools (e.g., Matplotlib, Seaborn, Tableau).
- Exposure to SQL for database querying.
- Excellent analytical, problem-solving, and critical thinking skills.
- Strong communication and collaboration skills, essential for a remote team.
- Eagerness to learn and a passion for data.
- Prior internship or project experience in data science is a plus.
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1
Administrative Assistant - Executive Support
1510 Busaiteen, Muharraq
BHD55000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Busaiteen, Muharraq, BH . This role is crucial for ensuring the smooth operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for calendar management, travel arrangements, meeting preparation, document management, and serving as a primary point of contact for internal and external stakeholders. Strong communication and interpersonal skills are essential for interacting with executives, colleagues, and visitors. This is a hybrid position, requiring regular presence in the office for essential duties while allowing for some remote flexibility for specific tasks. The ability to anticipate needs, problem-solve independently, and maintain confidentiality is paramount. Responsibilities include:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodation, and itinerary planning.
- Prepare agendas, take minutes, and distribute meeting materials for executive meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Prepare reports, presentations, and other documents as required.
- Liaise with internal departments and external contacts on behalf of the executives.
- Assist with event planning and coordination for company functions.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Provide general administrative support, including data entry and research.
- Maintain a high level of confidentiality and discretion in all matters.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Discretion and a strong sense of confidentiality.
- Proactive and able to work independently with minimal supervision.
- Experience with travel arrangements and calendar management.
- Adaptability to work in a hybrid office environment.
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2
Administrative Assistant - Executive Support
210 Busaiteen, Muharraq
BHD45000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, professional, and proactive Administrative Assistant to provide executive support in **Busaiteen, Muharraq, BH**. This role is crucial for ensuring the smooth and efficient functioning of the executive office. The ideal candidate will possess excellent communication, time management, and organizational skills, with a keen eye for detail. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, handling travel arrangements, and supporting various administrative tasks for senior leadership. This role requires a high level of discretion, professionalism, and the ability to multitask effectively in a dynamic environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems for easy retrieval of information.
- Prepare agendas for meetings, take minutes, and track action items.
- Assist with expense reporting and budget tracking for the executive office.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Provide general administrative support, including document management and office supplies management.
- Anticipate the needs of the executives and proactively address them.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Exceptional attention to detail and accuracy.
- Ability to handle multiple tasks simultaneously and meet deadlines.
- Professional demeanor and strong interpersonal skills.
- Discretion and ability to handle confidential information.
- Experience managing travel arrangements and complex scheduling.
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3
Administrative Assistant - Executive Support
267 Busaiteen, Muharraq
BHD45000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support in **Busaiteen, Muharraq, BH**. This role is essential for ensuring the smooth and efficient functioning of the executive office. The Administrative Assistant will manage a wide range of administrative tasks, including calendar management, scheduling meetings and appointments, preparing correspondence, managing travel arrangements, and maintaining organized filing systems. You will be the first point of contact for executives, liaising with internal departments and external stakeholders, and ensuring all communications are handled with professionalism and discretion. The ideal candidate will possess excellent communication, multitasking, and time management skills, with a keen eye for detail. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is a must. The ability to anticipate needs, work independently, and maintain confidentiality is crucial. This is a fantastic opportunity for a dedicated administrative professional to support key executives within a reputable organization and contribute to its overall success. A positive attitude, strong work ethic, and a commitment to providing exceptional support are highly valued. Experience supporting senior management is preferred.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Arrange and coordinate meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, emails, and phone calls with professionalism.
- Organize and manage domestic and international travel arrangements.
- Prepare reports, presentations, and other documents as required.
- Maintain organized and efficient filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Conduct research and gather information as needed.
- Perform general office administrative duties to support the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative support role, preferably supporting executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of discretion and confidentiality.
- Proactive and resourceful with strong problem-solving skills.
- Professional demeanor and positive attitude.
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4
Remote Administrative Assistant - Executive Support
11542 Busaiteen, Muharraq
BHD25 Hourly
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to work from the comfort of your home office. The ideal candidate will be adept at managing complex schedules, coordinating meetings, handling correspondence, and preparing reports with a high degree of accuracy and professionalism. You will be the first point of contact for many inquiries, requiring excellent communication and interpersonal skills. Key responsibilities include managing calendars, booking travel, preparing meeting agendas and minutes, conducting research, and assisting with special projects. A strong command of office productivity software, such as Microsoft Office Suite or Google Workspace, is essential, as is familiarity with virtual collaboration tools like Zoom, Microsoft Teams, or Slack. This role requires a self-starter who can prioritize tasks effectively, work independently, and maintain confidentiality. The ability to anticipate needs and proactively solve problems is crucial. You will be supporting a team of busy executives, so exceptional organizational skills and attention to detail are paramount. This is a fantastic opportunity for an experienced administrative professional looking for a flexible, remote-first role with a reputable organization. We are looking for someone who is reliable, adaptable, and committed to providing outstanding support. The ability to manage multiple tasks simultaneously without compromising quality is a key requirement.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments and meetings.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, including emails and phone calls.
- Organize and document meeting minutes and action items.
- Conduct research and compile information for various projects.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reports and other administrative tasks.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Familiarity with virtual meeting and collaboration tools.
- Strong written and verbal communication skills.
- Ability to work independently and proactively.
- High level of discretion and confidentiality.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
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5
Remote Administrative Assistant - Executive Support
203 Busaiteen, Muharraq
BHD50000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position will involve managing schedules, coordinating meetings, preparing documents, and handling confidential information for senior management. You will be the primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations. Responsibilities include managing complex calendars, booking travel arrangements, processing expense reports, and maintaining digital filing systems. The ideal candidate is a master of organization, possesses exceptional communication skills, and is highly proficient with productivity software and virtual collaboration tools. A strong understanding of office procedures and administrative best practices is essential. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and anticipating the needs of the executives you support. Experience in providing administrative support to senior-level management is highly desirable. This role requires discretion, professionalism, and a commitment to maintaining confidentiality. You will be an integral part of the executive team, enabling them to focus on strategic priorities by handling essential administrative functions. This is a fantastic opportunity to work remotely with a forward-thinking organization, offering flexibility and the chance to make a significant impact. We are looking for someone who is a self-starter, detail-oriented, and dedicated to providing exceptional support. Your ability to maintain composure and efficiency in a fast-paced, virtual environment will be critical to your success. The role demands excellent problem-solving skills and a proactive approach to identifying and resolving potential administrative bottlenecks.
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6
Senior Administrative Assistant - Executive Support
101 Busaiteen, Muharraq
BHD45000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide comprehensive executive support to a team of senior leaders in **Busaiteen, Muharraq, BH**. This role is vital in ensuring the smooth and efficient functioning of the executive office. The Senior Administrative Assistant will manage complex calendars, schedule meetings and appointments, coordinate travel arrangements (domestic and international), and prepare expense reports. You will be responsible for drafting correspondence, preparing presentations, and managing confidential information with the utmost discretion. This role also involves supporting office management functions, including maintaining records, managing supplies, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is familiarity with virtual meeting platforms. Strong written and verbal communication skills are required, along with excellent interpersonal skills to interact professionally with internal staff, clients, and external partners. A minimum of 5 years of experience providing administrative support to senior-level executives is required. Experience in a professional services firm or corporate environment is preferred. A Bachelor's degree or equivalent work experience is expected. This position offers a hybrid work arrangement, allowing for flexibility while ensuring essential on-site presence for critical administrative tasks and in-person support. The Senior Administrative Assistant will be a key point of contact for the executive team and will play a significant role in facilitating their productivity and effectiveness. The ability to anticipate needs, problem-solve proactively, and maintain a calm and professional demeanor under pressure are critical attributes for success. This is an excellent opportunity to contribute to a supportive and dynamic work environment.
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