What Jobs are available for Administrative Director in Manama?
Showing 63 Administrative Director jobs in Manama
Executive Administrative Director (Remote)
200 BH Seef, Capital
BHD7000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Director to provide comprehensive support on a fully remote basis. This crucial role involves managing complex schedules, coordinating high-level meetings, preparing critical documents, and facilitating seamless communication for senior executives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address potential issues. This is a remote-first position, requiring a self-starter capable of managing responsibilities effectively without direct supervision.
Key responsibilities include:
The ideal candidate will have a Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 8 years of progressive experience supporting C-level executives or senior management is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams) is essential. Superior written and verbal communication skills, impeccable grammar, and a keen attention to detail are mandatory. Strong problem-solving abilities, excellent time management, and the capacity to multitask in a fast-paced environment are critical. The ability to work independently, prioritize effectively, and maintain confidentiality is paramount for this remote role. Experience in managing executive-level projects and implementing administrative best practices is highly valued. We are looking for a dedicated and resourceful individual committed to enabling executive productivity.
Key responsibilities include:
- Managing and optimizing complex calendars for senior executives, including scheduling meetings, appointments, and travel.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Organizing and facilitating virtual meetings, ensuring all technical aspects are covered and minutes are taken.
- Acting as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
- Managing special projects and initiatives as assigned by executives.
- Implementing and improving administrative processes and systems to enhance efficiency.
- Handling confidential information with the utmost discretion and security.
- Proactively identifying and resolving potential scheduling conflicts or logistical challenges.
- Maintaining organized digital and physical filing systems for easy retrieval of information.
- Providing a high level of professional support and service to executives and their teams.
The ideal candidate will have a Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 8 years of progressive experience supporting C-level executives or senior management is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams) is essential. Superior written and verbal communication skills, impeccable grammar, and a keen attention to detail are mandatory. Strong problem-solving abilities, excellent time management, and the capacity to multitask in a fast-paced environment are critical. The ability to work independently, prioritize effectively, and maintain confidentiality is paramount for this remote role. Experience in managing executive-level projects and implementing administrative best practices is highly valued. We are looking for a dedicated and resourceful individual committed to enabling executive productivity.
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0
Senior Administrative Director - Global Operations
00330 Ghuraifa, Capital
BHD90000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client, a multinational corporation, is seeking a highly organized and experienced Senior Administrative Director to manage and streamline its global operational support functions. This is a pivotal, fully remote role that requires exceptional leadership, strategic planning, and execution capabilities to ensure the seamless administration of worldwide business operations. You will be responsible for overseeing administrative teams, implementing efficient processes, managing vendor relationships, and ensuring compliance with corporate policies across all regions. The ideal candidate is proactive, detail-oriented, and adept at managing complex logistical challenges.
Key Responsibilities:
Qualifications:
This is an exceptional opportunity to drive administrative excellence on a global scale. As a remote-first role, you will have the flexibility and autonomy to implement impactful changes and lead a high-performing team from anywhere. The position is conceptually linked to operations in Busaiteen, Muharraq, BH , but offers complete remote flexibility.
Key Responsibilities:
- Develop and implement administrative policies and procedures for global operations.
- Oversee and manage a distributed team of administrative staff across various regions.
- Manage budgets for administrative operations, ensuring cost-effectiveness and fiscal responsibility.
- Optimize office management, facilities, and logistics for international branches.
- Develop and manage vendor contracts and relationships for essential services.
- Ensure compliance with local regulations and corporate governance standards.
- Lead projects aimed at improving operational efficiency and administrative workflows.
- Serve as a key liaison between global administrative functions and other corporate departments.
- Implement and manage travel and accommodation policies for staff.
- Oversee the procurement and management of office supplies and equipment.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field. Master's degree preferred.
- Minimum of 8 years of experience in senior administrative management or operations management.
- Proven experience managing diverse teams in a global or multi-site environment.
- Strong understanding of international business operations and administrative best practices.
- Excellent project management, organizational, and multitasking skills.
- Proficiency in office management software and enterprise resource planning (ERP) systems.
- Exceptional communication, negotiation, and interpersonal skills.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote setting.
- Experience in developing and managing budgets.
- Knowledge of legal and regulatory compliance in international business is a significant advantage.
This is an exceptional opportunity to drive administrative excellence on a global scale. As a remote-first role, you will have the flexibility and autonomy to implement impactful changes and lead a high-performing team from anywhere. The position is conceptually linked to operations in Busaiteen, Muharraq, BH , but offers complete remote flexibility.
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1
Senior Executive Assistant - Office Management
211 Arad
BHD60000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high degree of professionalism, and a proactive approach to problem-solving. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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2
Head of Project Management Office (PMO)
90210 Seef, Capital
BHD130000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking an accomplished and visionary Head of Project Management Office (PMO) to establish and lead their PMO function in Seef, Capital, BH . This senior leadership position requires an individual with extensive experience in developing and implementing robust project management frameworks, methodologies, and best practices across a large organization. The Head of PMO will be responsible for setting the strategic direction of the PMO, ensuring alignment with business objectives, and driving successful project delivery. Key responsibilities include developing and maintaining project governance, standardizing project management processes, tools, and templates, and providing guidance and support to project managers. You will also oversee resource allocation, portfolio management, risk assessment, and quality assurance for all projects. The ideal candidate will possess a Master's degree in Business Administration, Project Management, or a related field, along with a minimum of 12 years of experience in project management, with at least 5 years in a leadership role establishing or managing a PMO. PMP or PRINCE2 certification is highly desirable. Exceptional strategic thinking, leadership, and communication skills are critical, as is the ability to influence stakeholders at all levels. Proven experience in change management and fostering a culture of project management excellence is essential. You will be instrumental in enhancing project predictability, optimizing resource utilization, and ensuring that projects deliver their intended business value in Seef, Capital, BH .
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3
Head of Program Management Office (PMO) - Digital Transformation (Remote)
405 Seef, Capital
BHD160000 Annually
WhatJobs
Posted 17 days ago
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Job Description
Our client is seeking a visionary and highly experienced Head of Program Management Office (PMO) to lead their critical digital transformation initiatives. This is a fully remote, full-time position offering the unique opportunity to architect and manage a robust PMO framework that drives innovation and strategic change across the organization. You will be responsible for establishing best practices, ensuring successful execution of programs, managing portfolios, and fostering a culture of project excellence. Your leadership in guiding complex digital initiatives will be paramount.
Responsibilities:
Qualifications:
This is a pivotal leadership role for a seasoned PMO executive ready to shape the future of digital innovation.
Responsibilities:
- Establish, lead, and mature the Program Management Office (PMO) function, setting standards for project and program management.
- Oversee the planning, execution, and delivery of a portfolio of digital transformation programs and projects.
- Develop and implement standardized project management methodologies, tools, and processes.
- Provide strategic direction and governance for all transformation initiatives, ensuring alignment with business objectives.
- Manage program interdependencies, risks, issues, and resource allocation across the portfolio.
- Mentor, coach, and develop a team of project and program managers.
- Ensure effective communication and reporting of program status, progress, and key metrics to senior leadership and stakeholders.
- Drive adoption of best practices in areas such as Agile, Waterfall, and hybrid project management approaches.
- Oversee budget management for the program portfolio, ensuring financial discipline and transparency.
- Facilitate strategic decision-making by providing data-driven insights and recommendations.
- Champion a culture of continuous improvement within the PMO and project teams.
- Manage relationships with external vendors and consultants engaged in transformation projects.
- Conduct project post-mortems and implement lessons learned to enhance future project success.
- Ensure compliance with relevant industry regulations and internal policies.
- Stay abreast of emerging trends and technologies in digital transformation and program management.
Qualifications:
- Master's degree in Business Administration, Management, Computer Science, or a related field.
- 10+ years of progressive experience in program management and PMO leadership, with a strong focus on digital transformation.
- Proven track record of establishing and leading successful PMOs in complex organizations.
- Extensive experience with various project management methodologies (Agile, Waterfall, Hybrid, SAFe).
- Exceptional leadership, strategic thinking, and communication skills.
- Demonstrated ability to manage large, complex program portfolios and budgets.
- Strong understanding of digital technologies and their application in business transformation.
- Experience managing remote teams and fostering collaboration in a distributed environment.
- PMP, PgMP, MSP, or equivalent certifications are highly desirable.
- Excellent analytical, problem-solving, and decision-making abilities.
- Proven ability to influence senior stakeholders and drive organizational change.
- Experience in risk management and mitigation strategies.
This is a pivotal leadership role for a seasoned PMO executive ready to shape the future of digital innovation.
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4
Office Administrator & Executive Assistant
66778 Arad
BHD55000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a forward-thinking consulting firm known for its innovative solutions, is seeking a highly organized and proactive Office Administrator & Executive Assistant to provide comprehensive administrative support. This is a fully remote position, allowing you to contribute to a seamless operational workflow from the comfort of your home office. The ideal candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence for senior executives. You will also be tasked with maintaining office supplies, organizing digital files, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication, multitasking, and time management skills are essential for this role. The ability to anticipate needs, exercise sound judgment, and maintain confidentiality is paramount. You should be proficient in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Experience in a similar administrative or executive support role is required. We are looking for an individual who is detail-oriented, reliable, and possesses a positive attitude, dedicated to ensuring the smooth functioning of daily operations and supporting the executive team effectively. This role requires strong interpersonal skills and the capacity to work independently with minimal supervision, demonstrating initiative and problem-solving capabilities.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, emails, and visitor inquiries.
- Manage and organize digital and physical filing systems.
- Maintain office inventory and order supplies as needed.
- Assist with the onboarding process for new remote employees.
- Liaise with internal departments and external vendors.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support and assist with special projects as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration or executive assistance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively in a remote environment.
- Discretion and a high level of confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Reliable internet connection and a dedicated home office space.
- Experience supporting multiple executives is a plus.
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5
Office Administrator - Executive Support
765 Seef, Capital
BHD30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support and manage day-to-day administrative operations. This role is crucial in ensuring the smooth functioning of the office environment and supporting senior management. The ideal candidate will be a detail-oriented professional with excellent communication and multitasking abilities. Responsibilities include managing calendars, scheduling appointments and meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for managing office supplies, maintaining filing systems, and liaising with vendors. A key aspect of this role involves serving as a primary point of contact for internal and external stakeholders, requiring a polished and professional demeanor. The ability to anticipate needs and proactively solve problems is highly valued. This position offers a dynamic work environment and the opportunity to work closely with leadership. We are looking for someone who is committed to maintaining a high standard of efficiency and professionalism. Experience with office management software and a strong proficiency in Microsoft Office Suite are essential. This role is based in **Hamad Town, Northern, BH**, with a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. Join our client's team and contribute to their continued success through exceptional administrative support. The successful applicant will be instrumental in maintaining operational excellence and supporting strategic initiatives. Your contribution will be vital in ensuring that executives can focus on their core responsibilities without administrative burdens.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate complex travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and direct phone calls, visitors, and incoming correspondence.
- Maintain and organize electronic and physical filing systems.
- Manage office supplies inventory and place orders as needed.
- Coordinate with vendors and service providers to ensure timely delivery of goods and services.
- Assist with event planning and coordination for company meetings and functions.
- Conduct research and gather information for various projects as needed.
- Provide general administrative support to the wider team as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or office management role, preferably with executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize workload effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment and software.
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6
Office Administrator - Executive Support
2510 Busaiteen
BHD45000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Office Administrator to provide essential executive support and manage daily office operations. This role requires a proactive individual who can handle a variety of administrative tasks efficiently and professionally. You will be the first point of contact for many visitors and clients, responsible for maintaining a welcoming and organized office environment. The ideal candidate possesses excellent communication skills, strong proficiency in office software, and a keen ability to multitask.
Responsibilities:
Qualifications:
This role requires a consistent on-site presence at our offices located in Jidhafs, Capital, BH , to ensure the smooth operation of our administrative functions and provide direct support to our executives and team.
Responsibilities:
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Answer and direct phone calls, take messages, and handle general inquiries.
- Greet visitors and clients, providing a positive first impression.
- Manage incoming and outgoing mail and correspondence.
- Maintain office filing systems, both physical and digital.
- Order and manage office supplies and ensure the office is well-stocked and organized.
- Coordinate meeting logistics, including scheduling, room setup, and refreshments.
- Assist with the preparation of reports, presentations, and other documents.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure the office premises are tidy and presentable.
- Support other administrative staff and assist with ad-hoc tasks as needed.
- Implement and maintain office procedures and policies.
- Liaise with vendors and service providers.
- Ensure adherence to health and safety regulations within the office environment.
Qualifications:
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of experience in an administrative or office support role, preferably with executive support responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and a strong commitment to customer service.
- Discretion in handling confidential information.
- Familiarity with basic accounting principles is advantageous.
- Ability to work independently and as part of a team.
This role requires a consistent on-site presence at our offices located in Jidhafs, Capital, BH , to ensure the smooth operation of our administrative functions and provide direct support to our executives and team.
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7
Office Administrator & Executive Assistant
2488 Gudaibiya
BHD50000 Annually
WhatJobs
Posted 13 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to support their operations in **Hidd, Muharraq, BH**. This role requires a versatile individual with excellent administrative, organizational, and communication skills, capable of managing diverse tasks to ensure the smooth day-to-day functioning of the office and providing comprehensive support to senior executives. You will be responsible for a wide range of duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and assisting with travel arrangements. The ideal candidate is a detail-oriented professional with a strong work ethic, discretion, and the ability to multitask effectively in a dynamic environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars and schedules for executives, including coordinating meetings, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls, ensuring timely and professional responses.
- Organize and prepare materials for meetings, take minutes, and follow up on action items.
- Maintain office efficiency by managing supplies, equipment, and vendor relationships.
- Assist with the preparation of reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.
- Act as a point of contact for internal and external stakeholders, providing a high level of professionalism and service.
- Implement and maintain efficient office filing and record-keeping systems.
- Assist with special projects and other administrative tasks as assigned.
- Ensure the office environment is well-maintained and presentable.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience managing executive schedules and coordinating complex logistics.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent interpersonal and communication skills, with a high degree of professionalism and discretion.
- Ability to multitask and work independently with minimal supervision.
- Experience in event coordination is a plus.
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8
Office Administrator & Executive Assistant
105 Al Muharraq
BHD50000 Annually
WhatJobs
Posted 24 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Administrator & Executive Assistant to join their fully remote team. This role is pivotal in ensuring the smooth day-to-day operations of the organization and providing comprehensive administrative support to senior executives. You will be the primary point of contact for various administrative inquiries, managing schedules, coordinating meetings, and handling correspondence with professionalism and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, schedule appointments, and coordinate meetings for executives, ensuring optimal time utilization.
- Prepare agendas, take minutes, and distribute meeting summaries.
- Handle incoming and outgoing communications, including emails, calls, and mail, with discretion.
- Organize and maintain digital filing systems and databases for easy access to information.
- Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Manage office supplies and equipment inventory for remote staff.
- Liaise with internal departments and external stakeholders to facilitate smooth communication.
- Assist with expense reporting and budget tracking for administrative functions.
- Undertake special projects and research tasks as assigned by executives.
- Maintain a high level of confidentiality and professionalism at all times.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask effectively in a remote setting.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
- Discretion and the ability to handle sensitive information.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Ability to work independently and manage priorities autonomously.
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9