What Jobs are available for Administrative Director in Manama?
Showing 63 Administrative Director jobs in Manama
Executive Administrative Director (Remote)
Posted 16 days ago
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Job Description
Key responsibilities include:
- Managing and optimizing complex calendars for senior executives, including scheduling meetings, appointments, and travel.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Organizing and facilitating virtual meetings, ensuring all technical aspects are covered and minutes are taken.
- Acting as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
- Managing special projects and initiatives as assigned by executives.
- Implementing and improving administrative processes and systems to enhance efficiency.
- Handling confidential information with the utmost discretion and security.
- Proactively identifying and resolving potential scheduling conflicts or logistical challenges.
- Maintaining organized digital and physical filing systems for easy retrieval of information.
- Providing a high level of professional support and service to executives and their teams.
The ideal candidate will have a Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 8 years of progressive experience supporting C-level executives or senior management is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams) is essential. Superior written and verbal communication skills, impeccable grammar, and a keen attention to detail are mandatory. Strong problem-solving abilities, excellent time management, and the capacity to multitask in a fast-paced environment are critical. The ability to work independently, prioritize effectively, and maintain confidentiality is paramount for this remote role. Experience in managing executive-level projects and implementing administrative best practices is highly valued. We are looking for a dedicated and resourceful individual committed to enabling executive productivity.
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Senior Administrative Director - Global Operations
Posted 14 days ago
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Job Description
Key Responsibilities:
- Develop and implement administrative policies and procedures for global operations.
- Oversee and manage a distributed team of administrative staff across various regions.
- Manage budgets for administrative operations, ensuring cost-effectiveness and fiscal responsibility.
- Optimize office management, facilities, and logistics for international branches.
- Develop and manage vendor contracts and relationships for essential services.
- Ensure compliance with local regulations and corporate governance standards.
- Lead projects aimed at improving operational efficiency and administrative workflows.
- Serve as a key liaison between global administrative functions and other corporate departments.
- Implement and manage travel and accommodation policies for staff.
- Oversee the procurement and management of office supplies and equipment.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field. Master's degree preferred.
- Minimum of 8 years of experience in senior administrative management or operations management.
- Proven experience managing diverse teams in a global or multi-site environment.
- Strong understanding of international business operations and administrative best practices.
- Excellent project management, organizational, and multitasking skills.
- Proficiency in office management software and enterprise resource planning (ERP) systems.
- Exceptional communication, negotiation, and interpersonal skills.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote setting.
- Experience in developing and managing budgets.
- Knowledge of legal and regulatory compliance in international business is a significant advantage.
This is an exceptional opportunity to drive administrative excellence on a global scale. As a remote-first role, you will have the flexibility and autonomy to implement impactful changes and lead a high-performing team from anywhere. The position is conceptually linked to operations in Busaiteen, Muharraq, BH , but offers complete remote flexibility.
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Senior Executive Assistant - Office Management
Posted 7 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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Head of Project Management Office (PMO)
Posted 14 days ago
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Head of Program Management Office (PMO) - Digital Transformation (Remote)
Posted 17 days ago
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Job Description
Responsibilities:
- Establish, lead, and mature the Program Management Office (PMO) function, setting standards for project and program management.
- Oversee the planning, execution, and delivery of a portfolio of digital transformation programs and projects.
- Develop and implement standardized project management methodologies, tools, and processes.
- Provide strategic direction and governance for all transformation initiatives, ensuring alignment with business objectives.
- Manage program interdependencies, risks, issues, and resource allocation across the portfolio.
- Mentor, coach, and develop a team of project and program managers.
- Ensure effective communication and reporting of program status, progress, and key metrics to senior leadership and stakeholders.
- Drive adoption of best practices in areas such as Agile, Waterfall, and hybrid project management approaches.
- Oversee budget management for the program portfolio, ensuring financial discipline and transparency.
- Facilitate strategic decision-making by providing data-driven insights and recommendations.
- Champion a culture of continuous improvement within the PMO and project teams.
- Manage relationships with external vendors and consultants engaged in transformation projects.
- Conduct project post-mortems and implement lessons learned to enhance future project success.
- Ensure compliance with relevant industry regulations and internal policies.
- Stay abreast of emerging trends and technologies in digital transformation and program management.
Qualifications:
- Master's degree in Business Administration, Management, Computer Science, or a related field.
- 10+ years of progressive experience in program management and PMO leadership, with a strong focus on digital transformation.
- Proven track record of establishing and leading successful PMOs in complex organizations.
- Extensive experience with various project management methodologies (Agile, Waterfall, Hybrid, SAFe).
- Exceptional leadership, strategic thinking, and communication skills.
- Demonstrated ability to manage large, complex program portfolios and budgets.
- Strong understanding of digital technologies and their application in business transformation.
- Experience managing remote teams and fostering collaboration in a distributed environment.
- PMP, PgMP, MSP, or equivalent certifications are highly desirable.
- Excellent analytical, problem-solving, and decision-making abilities.
- Proven ability to influence senior stakeholders and drive organizational change.
- Experience in risk management and mitigation strategies.
This is a pivotal leadership role for a seasoned PMO executive ready to shape the future of digital innovation.
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Office Administrator & Executive Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, emails, and visitor inquiries.
- Manage and organize digital and physical filing systems.
- Maintain office inventory and order supplies as needed.
- Assist with the onboarding process for new remote employees.
- Liaise with internal departments and external vendors.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support and assist with special projects as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration or executive assistance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively in a remote environment.
- Discretion and a high level of confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Reliable internet connection and a dedicated home office space.
- Experience supporting multiple executives is a plus.
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Office Administrator - Executive Support
Posted 1 day ago
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Job Description
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate complex travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and direct phone calls, visitors, and incoming correspondence.
- Maintain and organize electronic and physical filing systems.
- Manage office supplies inventory and place orders as needed.
- Coordinate with vendors and service providers to ensure timely delivery of goods and services.
- Assist with event planning and coordination for company meetings and functions.
- Conduct research and gather information for various projects as needed.
- Provide general administrative support to the wider team as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or office management role, preferably with executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize workload effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment and software.
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Office Administrator - Executive Support
Posted 3 days ago
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Job Description
Responsibilities:
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Answer and direct phone calls, take messages, and handle general inquiries.
- Greet visitors and clients, providing a positive first impression.
- Manage incoming and outgoing mail and correspondence.
- Maintain office filing systems, both physical and digital.
- Order and manage office supplies and ensure the office is well-stocked and organized.
- Coordinate meeting logistics, including scheduling, room setup, and refreshments.
- Assist with the preparation of reports, presentations, and other documents.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure the office premises are tidy and presentable.
- Support other administrative staff and assist with ad-hoc tasks as needed.
- Implement and maintain office procedures and policies.
- Liaise with vendors and service providers.
- Ensure adherence to health and safety regulations within the office environment.
Qualifications:
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of experience in an administrative or office support role, preferably with executive support responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and a strong commitment to customer service.
- Discretion in handling confidential information.
- Familiarity with basic accounting principles is advantageous.
- Ability to work independently and as part of a team.
This role requires a consistent on-site presence at our offices located in Jidhafs, Capital, BH , to ensure the smooth operation of our administrative functions and provide direct support to our executives and team.
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Office Administrator & Executive Assistant
Posted 13 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex calendars and schedules for executives, including coordinating meetings, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls, ensuring timely and professional responses.
- Organize and prepare materials for meetings, take minutes, and follow up on action items.
- Maintain office efficiency by managing supplies, equipment, and vendor relationships.
- Assist with the preparation of reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.
- Act as a point of contact for internal and external stakeholders, providing a high level of professionalism and service.
- Implement and maintain efficient office filing and record-keeping systems.
- Assist with special projects and other administrative tasks as assigned.
- Ensure the office environment is well-maintained and presentable.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience managing executive schedules and coordinating complex logistics.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent interpersonal and communication skills, with a high degree of professionalism and discretion.
- Ability to multitask and work independently with minimal supervision.
- Experience in event coordination is a plus.
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Office Administrator & Executive Assistant
Posted 24 days ago
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Job Description
Key Responsibilities:
- Manage complex calendars, schedule appointments, and coordinate meetings for executives, ensuring optimal time utilization.
- Prepare agendas, take minutes, and distribute meeting summaries.
- Handle incoming and outgoing communications, including emails, calls, and mail, with discretion.
- Organize and maintain digital filing systems and databases for easy access to information.
- Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Manage office supplies and equipment inventory for remote staff.
- Liaise with internal departments and external stakeholders to facilitate smooth communication.
- Assist with expense reporting and budget tracking for administrative functions.
- Undertake special projects and research tasks as assigned by executives.
- Maintain a high level of confidentiality and professionalism at all times.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask effectively in a remote setting.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
- Discretion and the ability to handle sensitive information.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Ability to work independently and manage priorities autonomously.
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