163 Administrative Roles jobs in Al Juffair
Operations Manager - Office Administration
152 Shahrakan
BHD70000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking an experienced and highly organized Operations Manager to oversee the administrative functions of their busy office in Manama, Capital, BH . This role is critical in ensuring the smooth and efficient day-to-day operations of the organization. The Operations Manager will be responsible for managing facilities, supervising administrative staff, implementing operational policies, overseeing procurement, and ensuring a productive and safe working environment. The ideal candidate possesses strong leadership skills, a comprehensive understanding of office management best practices, and the ability to drive process improvements.
Key Responsibilities:
Key Responsibilities:
- Oversee the daily operations of the office, ensuring efficiency and effectiveness.
- Manage and mentor a team of administrative staff, providing guidance and performance management.
- Develop, implement, and enforce office policies and procedures.
- Manage office budgets, including forecasting, tracking expenses, and ensuring cost-effectiveness.
- Oversee procurement of office supplies, equipment, and services, negotiating with vendors to secure favorable terms.
- Manage facilities maintenance, ensuring a safe, clean, and functional work environment.
- Coordinate with IT support for equipment and network needs.
- Implement and manage operational improvements to enhance productivity and streamline workflows.
- Ensure compliance with health, safety, and regulatory standards within the office.
- Organize company events and meetings as required.
- Act as a primary point of contact for vendors, suppliers, and service providers.
- Contribute to strategic planning related to office infrastructure and resource allocation.
- Handle escalated administrative issues and provide solutions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management, operations management, or a similar administrative leadership role.
- Proven experience in managing teams and fostering a positive work environment.
- Strong understanding of budgeting, procurement, and vendor management.
- Excellent organizational, time-management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong problem-solving and decision-making skills.
- Excellent communication and interpersonal skills.
- Knowledge of health and safety regulations.
- Ability to work onsite in Manama, Capital, BH .
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0
Operations Manager - Office Administration
11223 BH Riffa, Southern
BHD5000 Annually
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Posted 5 days ago
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Job Description
Our client is seeking an experienced and highly organized Operations Manager to oversee the administrative functions of their office. This critical role involves ensuring the smooth and efficient day-to-day running of the workplace, managing resources, and supporting various departments. The ideal candidate will have a strong background in office management, process improvement, and team leadership. You will be responsible for budgeting, vendor management, facilities coordination, and implementing administrative policies and procedures.
Key Responsibilities:
Key Responsibilities:
- Oversee daily administrative operations, ensuring efficiency and effectiveness.
- Manage office budgets, including tracking expenses and identifying cost-saving opportunities.
- Develop and implement administrative policies and procedures to optimize workflow.
- Supervise and mentor administrative staff, providing guidance and performance feedback.
- Manage vendor relationships, including negotiating contracts and ensuring timely service delivery.
- Coordinate office maintenance, security, and supplies management.
- Plan and execute office moves, renovations, and event logistics.
- Ensure compliance with health, safety, and environmental regulations within the office premises.
- Serve as a point of contact for internal and external stakeholders regarding administrative matters.
- Implement and manage IT support services for the office.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management, operations management, or a similar administrative leadership role.
- Proven ability to manage budgets and control costs.
- Strong organizational, time management, and multitasking skills.
- Excellent leadership and team management capabilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with facilities management and vendor relations.
- Strong problem-solving and decision-making abilities.
- Effective communication and interpersonal skills.
- Experience with HR administrative functions is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Office Manager - Corporate Administration
611 Askar, Southern
BHD4000 month
WhatJobs
Posted 4 days ago
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Job Description
Our client, a dynamic and growing business in the heart of Sanad, Capital, BH , is seeking an organized and proactive Office Manager to oversee the smooth day-to-day operations of their corporate office. This is a critical role responsible for ensuring an efficient, productive, and welcoming work environment for staff and visitors. The Office Manager will manage a wide range of administrative tasks, including facilities management, vendor relations, budget tracking, office supplies procurement, and implementing administrative policies and procedures. You will be the primary point of contact for facilities-related issues, coordinate office maintenance and repairs, and ensure compliance with health and safety regulations. Responsibilities also include supporting HR functions such as onboarding new employees, managing employee records, and assisting with event planning and execution for internal and external meetings. The ideal candidate will have a minimum of 5 years of experience in office administration or management, preferably within a corporate setting. Exceptional organizational skills, keen attention to detail, strong communication and interpersonal abilities, and proficiency in Microsoft Office Suite are essential. A proactive approach to problem-solving and the ability to multitask effectively in a fast-paced environment are crucial. Experience in managing budgets and negotiating with suppliers is a significant advantage. You will be responsible for creating and maintaining an organized and efficient workspace, ensuring that all administrative functions support the company's strategic goals. This role requires a reliable and dedicated professional who can take ownership of their responsibilities and contribute positively to the team's success.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager - Corporate Administration
131, BH Tubli
BHD55000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their corporate office. This role is essential for maintaining a productive and professional work environment. You will be responsible for a wide range of administrative functions, ensuring that all office operations run seamlessly. The ideal candidate is a detail-oriented individual with excellent multitasking abilities and a strong commitment to providing exceptional administrative support.
Responsibilities:
Responsibilities:
- Manage day-to-day office operations, including facilities management, supplies inventory, and vendor relations.
- Supervise and coordinate the work of administrative staff, receptionists, and other office support personnel.
- Develop and implement office policies and procedures to enhance efficiency and compliance.
- Manage the office budget, including tracking expenses and processing invoices.
- Coordinate meetings, appointments, and travel arrangements for senior management.
- Oversee the maintenance of office equipment and ensure a safe and organized workspace.
- Act as a point of contact for employees regarding administrative matters.
- Manage incoming and outgoing mail and deliveries.
- Assist with onboarding new employees by preparing workspace and necessary documentation.
- Organize office events and team-building activities.
- Ensure all office areas are tidy and presentable.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience in office management or a similar administrative role.
- Proven experience in facilities management, vendor negotiation, and budget administration.
- Excellent organizational, time management, and multitasking skills.
- Strong interpersonal and communication skills, with the ability to interact professionally with all levels of staff and external visitors.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with office equipment and basic IT troubleshooting is a plus.
- Proactive and able to work independently with minimal supervision.
- Ability to handle confidential information with discretion.
- First Aid certification is desirable.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Operations and Administration
BH15 Askar, Southern
BHD45000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their administrative functions. This role is ideal for a professional with a strong background in office management, facility coordination, and employee support. The Office Manager will be responsible for ensuring a productive and welcoming work environment, managing office supplies, coordinating vendor services, and supporting various departments with their administrative needs.
The successful candidate will demonstrate excellent leadership, communication, and problem-solving skills. You will manage the day-to-day operations of the office, including reception, mail handling, scheduling, and event coordination. This role also involves implementing and improving administrative processes, maintaining records, and ensuring compliance with company policies. A key aspect of this position is managing the office budget, negotiating with suppliers, and fostering positive relationships with staff and external stakeholders. The ability to multitask effectively and prioritize tasks in a dynamic setting is crucial.
Key Responsibilities:
Qualifications:
The successful candidate will demonstrate excellent leadership, communication, and problem-solving skills. You will manage the day-to-day operations of the office, including reception, mail handling, scheduling, and event coordination. This role also involves implementing and improving administrative processes, maintaining records, and ensuring compliance with company policies. A key aspect of this position is managing the office budget, negotiating with suppliers, and fostering positive relationships with staff and external stakeholders. The ability to multitask effectively and prioritize tasks in a dynamic setting is crucial.
Key Responsibilities:
- Oversee daily office operations, ensuring efficiency and a positive work environment.
- Manage office supplies, equipment, and inventory, including procurement and stock control.
- Coordinate and manage external service providers (e.g., cleaning, maintenance, IT support).
- Supervise administrative staff and provide guidance and training.
- Develop, implement, and maintain efficient office procedures and policies.
- Manage office budget, track expenses, and process invoices.
- Organize and coordinate internal and external meetings, events, and travel arrangements.
- Ensure the office facilities are well-maintained and meet health and safety standards.
- Serve as the primary point of contact for office-related inquiries.
- Maintain confidentiality of sensitive information.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management or a similar administrative leadership role.
- Proven experience in managing office operations, facilities, and vendor relations.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with budgeting and financial record-keeping.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive problem-solver with a keen eye for detail.
- Familiarity with local business practices and regulations.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Executive Support
21212 Saar, Northern
BHD55000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client, a reputable firm in the (mention industry, e.g., financial services, legal, consulting) sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role offers the flexibility to work both remotely and from our offices located in Saar, Northern, BH , ensuring seamless support for our senior leadership team. The Administrative Assistant will manage a wide range of administrative tasks to ensure the smooth operation of the executive office. Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (flights, accommodation, visas). You will be responsible for preparing correspondence, reports, presentations, and other documents, often requiring attention to detail and discretion. Managing incoming and outgoing communications, including emails and phone calls, screening them for priority, and responding as appropriate, will be a daily task. This role requires exceptional organizational and time-management skills, with the ability to prioritize effectively and manage multiple competing demands. You will be expected to maintain confidential information with the utmost discretion. Proactive problem-solving and anticipating the needs of the executives you support are crucial. You will also assist with event coordination, meeting logistics, and expense reporting. Maintaining organized filing systems, both physical and digital, is essential for efficient record-keeping. Collaboration with other administrative staff and departments will be necessary to facilitate smooth operations. The ideal candidate will possess a professional demeanor, excellent communication skills, and a strong work ethic. You must be proficient in standard office software and adaptable to new technologies. A proactive and 'can-do' attitude, coupled with a commitment to providing high-level support, is essential for success in this role. Your contribution will be vital in enabling our executives to focus on strategic priorities. Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience in managing complex calendars and coordinating travel arrangements.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently and as part of a team in a hybrid environment.
- Familiarity with (mention specific industry software or tools) is a plus.
- Associate's degree or equivalent work experience preferred.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Executive Support
601 Zallaq, Southern
BHD45000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support at our **Zallaq, Southern, BH** office. This role is crucial in ensuring the smooth and efficient operation of the executive office, allowing senior leadership to focus on strategic initiatives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a high degree of professionalism. You will manage complex calendars, coordinate meetings, arrange travel, and handle correspondence with discretion and efficiency.
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organize physical and digital filing systems.
- Assist with event planning and coordination for meetings and conferences.
- Order and manage office supplies and maintain office organization.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and the ability to handle confidential information.
- Proactive and problem-solving attitude.
- Experience with calendar management and travel arrangements.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Executive Support
777 Askar, Southern
BHD50000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical fully remote position, requiring exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks effectively from a home office. You will be responsible for a wide range of duties, including calendar management, travel arrangements, meeting coordination, preparing correspondence, and managing confidential information. The ideal candidate will possess outstanding communication and interpersonal skills, a strong command of office technology, and the ability to anticipate needs and work independently in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Manage and organize digital and physical files, ensuring efficient record-keeping and easy retrieval.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for various projects and reports.
- Assist with expense reporting and budget tracking for assigned executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges to ensure smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- High level of discretion and confidentiality.
- Adaptability and willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant - Executive Support (Remote)
55555 Ghuraifa, Capital
BHD70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prominent industry leader, is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will be the primary point of contact for a senior executive, managing their complex schedule, coordinating travel arrangements, preparing important documents, and ensuring smooth daily operations.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a liaison between the executive and internal/external stakeholders, handling communications with professionalism and discretion.
- Manage and organize electronic and physical files, ensuring easy retrieval of information.
- Conduct research and compile data for reports and presentations as requested.
- Handle confidential information with the utmost discretion and security.
- Process expense reports and manage departmental budgets in accordance with company policies.
- Anticipate needs and proactively address potential issues to ensure the executive's time is utilized effectively.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills, with a proven ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Proactive approach, with the ability to anticipate needs and take initiative.
- Experience with calendar management and complex travel coordination.
- Ability to work independently and as part of a remote team, demonstrating flexibility and adaptability.
- Experience in budget tracking and expense reporting.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Coordinator - Project Support
BH27 Tubli
BHD50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive support for their project management office. This is a fully remote position, allowing you to contribute your expertise from anywhere while collaborating with a dedicated team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage complex administrative tasks related to project lifecycles.
You will be responsible for coordinating project documentation, scheduling meetings, preparing reports, and facilitating communication between project teams, stakeholders, and management. This role requires a strong understanding of project management methodologies and the ability to anticipate needs and proactively address potential issues. The Senior Administrative Coordinator will play a crucial role in ensuring the smooth execution of projects by maintaining accurate records, tracking progress, and providing essential administrative support to project managers and team members. Proficiency in project management software and office productivity tools is essential.
Key Responsibilities:
Qualifications:
You will be responsible for coordinating project documentation, scheduling meetings, preparing reports, and facilitating communication between project teams, stakeholders, and management. This role requires a strong understanding of project management methodologies and the ability to anticipate needs and proactively address potential issues. The Senior Administrative Coordinator will play a crucial role in ensuring the smooth execution of projects by maintaining accurate records, tracking progress, and providing essential administrative support to project managers and team members. Proficiency in project management software and office productivity tools is essential.
Key Responsibilities:
- Provide administrative support to project managers and project teams throughout the project lifecycle.
- Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution.
- Manage and organize project documentation, ensuring it is up-to-date, accessible, and compliant with standards.
- Track project progress, milestones, and action items, escalating any potential delays or issues.
- Prepare project status reports, presentations, and other project-related documents.
- Facilitate communication between project stakeholders, ensuring information flow is efficient.
- Assist with resource allocation and scheduling tasks as directed by project managers.
- Maintain project filing systems, both electronic and physical.
- Support the onboarding of new project team members.
- Assist in the coordination of project-related events or workshops.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative support, with a significant portion focused on project coordination.
- Proven experience supporting project management teams or offices.
- Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Familiarity with project management terminology and processes.
This advertiser has chosen not to accept applicants from your region.
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