Operations Manager - Office Administration

671 Seef, Capital BHD70000 Annually WhatJobs

Posted 16 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Operations Manager to oversee administrative functions and ensure the smooth day-to-day running of their offices in **Seef, Capital, BH**. This role is essential for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating facilities maintenance, supervising administrative staff, implementing operational policies, and supporting various departments to ensure seamless operations. The ideal candidate will have a strong background in office management, exceptional organizational skills, and the ability to manage multiple priorities effectively. You will be the go-to person for operational challenges, ensuring that all administrative processes are optimized and that the workplace is conducive to high performance. This role requires a hands-on approach and a commitment to maintaining high standards of operational excellence. Key Responsibilities:
  • Oversee daily office operations, ensuring efficiency and productivity.
  • Manage office budgets, including procurement of supplies, equipment, and services.
  • Supervise and mentor administrative staff, including receptionists and office assistants.
  • Coordinate with facilities management for building maintenance, repairs, and safety.
  • Develop and implement office policies and procedures to improve workflow and efficiency.
  • Ensure compliance with health, safety, and environmental regulations.
  • Manage vendor relationships and contracts.
  • Organize and manage internal office events and employee engagement activities.
  • Serve as a point of contact for staff inquiries regarding office operations.
  • Streamline administrative processes to support the needs of all departments.
Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field, or equivalent work experience.
  • Minimum of 5 years of experience in office management, operations management, or a similar administrative role.
  • Proven experience in managing budgets and vendor relationships.
  • Strong leadership and team management skills.
  • Excellent organizational, time management, and multitasking abilities.
  • Proficiency in Microsoft Office Suite and other office management software.
  • Strong problem-solving skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a collaborative team.
  • Experience in implementing operational improvements is highly valued.
This is an excellent opportunity for an experienced operations professional to contribute to the efficiency and success of our client's workplace.
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Remote Office Manager - Operations & Administration

734 Gudaibiya, Capital BHD60000 Annually WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client is seeking a highly organized and efficient Remote Office Manager to oversee the day-to-day administrative and operational functions of their dynamic company. This is a fully remote role, ideal for a proactive individual who thrives in managing dispersed teams and ensuring smooth operational workflows. You will be responsible for a wide range of duties, including managing office supplies and equipment, coordinating meetings, supporting onboarding processes, and acting as a point of contact for vendors and service providers. The ideal candidate possesses excellent communication skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a virtual environment. You will play a crucial role in fostering a positive and productive work environment for all employees.

Key Responsibilities:
  • Oversee and manage general administrative and operational tasks for a remote workforce.
  • Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
  • Coordinate virtual meetings, including scheduling, setting up virtual rooms, and preparing agendas.
  • Support the onboarding process for new remote employees, including distributing necessary information and resources.
  • Serve as the primary point of contact for vendors and service providers, managing relationships and contracts.
  • Assist in the development and implementation of office policies and procedures.
  • Maintain organized digital filing systems and databases.
  • Process invoices, manage expenses, and assist with basic bookkeeping tasks.
  • Support HR functions as needed, such as coordinating employee events or managing benefits administration information.
  • Troubleshoot and resolve general operational issues that arise.
Qualifications:
  • Proven experience as an Office Manager, Administrative Manager, or similar role, preferably in a remote setting.
  • Excellent organizational and time-management skills.
  • Proficiency in office management software and virtual collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Slack, Zoom).
  • Strong communication and interpersonal skills.
  • Ability to multitask, prioritize tasks, and manage a high volume of work efficiently.
  • Detail-oriented with a proactive approach to problem-solving.
  • Experience with vendor management and contract negotiation is a plus.
  • Ability to work independently and collaboratively within a remote team.
  • Discretion in handling confidential information.
This role is essential for ensuring the efficient and effective functioning of our distributed operations.
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Administrative Assistant, Executive Support

232 Seef, Capital BHD55000 Annually WhatJobs

Posted 5 days ago

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full-time
Our client, a prominent organization in the heart of the Capital Governorate, is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive executive support. This role operates on a hybrid model, offering a balanced approach to on-site collaboration and remote work flexibility.

The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.

Key Responsibilities:
  • Manage executive calendars and schedules.
  • Coordinate domestic and international travel arrangements.
  • Prepare meeting agendas and minutes.
  • Handle correspondence and screen communications.
  • Maintain confidential files and records.
  • Assist with report and presentation preparation.
  • Provide general administrative support to executives.
  • Ensure smooth office operations.
  • Act as a point of contact for internal and external stakeholders.
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Administrative Assistant - Executive Support

24553 Al Muharraq BHD3000 Monthly WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, answering phone calls, and greeting visitors. The ability to anticipate the needs of the executives you support and to act independently is essential. This role requires proficiency in office software suites and a keen eye for detail. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Maintaining organized filing systems, both physical and digital, is also a key duty. This position offers a dynamic work environment and the opportunity to work closely with senior leadership. A professional demeanor and a commitment to maintaining confidentiality are paramount. The hybrid nature of this role requires a balance of in-office presence for key collaborative tasks and remote work for independent duties, offering a blend of flexibility and interaction.

Key Responsibilities:
  • Manage and maintain executive calendars and schedules.
  • Coordinate and schedule meetings, appointments, and events.
  • Arrange travel logistics, including flights, accommodation, and itineraries.
  • Prepare reports, presentations, and other documents.
  • Handle incoming and outgoing correspondence and communications.
  • Manage and organize filing systems.
  • Serve as a point of contact for internal and external stakeholders.
  • Maintain confidentiality of sensitive information.
  • Provide general administrative support to the executive team.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3 years of experience in an administrative or executive assistant role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • Discretion and professionalism in handling confidential information.
  • Experience with hybrid work environments is a plus.
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Administrative Assistant - Operations Support

1151 Arad BHD20 Hourly WhatJobs

Posted 12 days ago

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Job Description

contractor
Our client is seeking a proactive and organized Administrative Assistant to provide crucial support to their operations team. This role is essential in ensuring the smooth functioning of daily activities and assisting with various administrative tasks. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining important documentation. A key part of your role will involve supporting project coordination, preparing reports, and assisting with event logistics. The ideal candidate possesses excellent communication skills, a meticulous attention to detail, and a strong proficiency in office software, including Microsoft Office Suite. You should be adept at multitasking and prioritizing tasks effectively in a busy environment. Experience with CRM systems or other relevant administrative software is advantageous. We are looking for an individual who is a self-starter, reliable, and committed to providing high-quality administrative support. This contract position offers a valuable opportunity to contribute to a dynamic team and gain experience in a key support function.
Location: Sanad, Capital, BH . This role requires your presence in the office.
Responsibilities:
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Handle incoming and outgoing correspondence, including emails and phone calls.
  • Organize and maintain physical and digital filing systems.
  • Prepare reports, presentations, and other documents.
  • Assist with travel arrangements and expense reporting.
  • Support project management activities, including tracking deadlines.
  • Coordinate logistics for meetings and events.
  • Serve as a point of contact for internal and external inquiries.
  • Perform general office duties, such as data entry and supply management.
  • Liaise with different departments to ensure seamless operations.
Qualifications:
  • High school diploma or equivalent; Associate's degree is a plus.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Experience with office equipment and administrative software.
This advertiser has chosen not to accept applicants from your region.

Remote Administrative Assistant (Executive Support)

00710 BH Al Muharraq BHD3200 Annually WhatJobs

Posted 4 days ago

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Job Description

full-time
Our client is seeking a highly efficient, organized, and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for a detail-oriented individual who excels at managing schedules, coordinating communications, and handling various administrative tasks with discretion and professionalism. The Remote Administrative Assistant will be responsible for managing complex calendars, scheduling meetings and appointments, and making travel arrangements for senior executives. You will serve as a primary point of contact, screening and directing phone calls and emails, and ensuring timely responses to inquiries.

Key responsibilities include preparing reports, presentations, and correspondence. You will be responsible for maintaining organized digital filing systems, managing databases, and assisting with project coordination. Discretion and confidentiality are paramount, as you will be handling sensitive information. The ability to anticipate needs, proactively address potential issues, and work independently with minimal supervision is crucial. Strong proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, is required. Excellent written and verbal communication skills are essential for effective interaction with internal teams, clients, and external partners. This role demands exceptional organizational skills, the ability to multitask effectively, and a keen eye for detail. The ideal candidate will be tech-savvy, adaptable to new tools and processes, and committed to providing a high level of support in a remote work setting. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a flexible, home-based role.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant.
  • Proven experience in calendar management, travel arrangements, and meeting coordination.
  • Exceptional proficiency in Microsoft Office Suite or Google Workspace.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Ability to work independently and proactively manage tasks.
  • Tech-savvy with a willingness to learn new software and tools.
This advertiser has chosen not to accept applicants from your region.

Senior Administrative Assistant - Executive Support

10705 Al Ghurayfah BHD55000 Annually WhatJobs

Posted 9 days ago

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Job Description

full-time
Our client, a dynamic and rapidly growing financial services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This hybrid role offers a blend of in-office collaboration and remote flexibility, based in Sitra, Capital, BH . The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be the backbone of executive operations, ensuring smooth workflow and efficient management of daily schedules, correspondence, and travel arrangements.

Key Responsibilities:
  • Manage complex calendars and schedules for multiple executives, including coordinating meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
  • Screen and prioritize incoming communications, including emails, calls, and mail.
  • Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
  • Prepare expense reports and manage budget tracking for executive activities.
  • Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
  • Act as a liaison between executives and internal/external stakeholders.
  • Provide logistical support for meetings, conferences, and events, including venue booking and catering.
  • Conduct research and compile information as needed for executive projects.
  • Anticipate the needs of executives and proactively address potential issues.
  • Assist with onboarding new team members by preparing necessary documentation and introductions.
  • Maintain a professional and positive demeanor, representing the executive team with integrity.
Qualifications:
  • High school diploma required; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Exceptional organizational and time-management skills, with the ability to prioritize effectively.
  • Strong written and verbal communication skills.
  • Discretion and confidentiality are paramount.
  • Experience in planning and coordinating travel arrangements and expense reporting.
  • Ability to multitask and thrive in a fast-paced environment.
  • Proactive and resourceful, with a problem-solving attitude.
  • Experience working in a hybrid model, demonstrating flexibility and adaptability.
  • Familiarity with office management procedures and basic accounting principles.
This role requires a dedicated professional who thrives on enabling executive success through seamless administrative support.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant & Executive Support

10001 Seef, Capital BHD50000 Annually WhatJobs

Posted 9 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant & Executive Support professional to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from any location with a reliable internet connection. You will be instrumental in ensuring the smooth operation of daily administrative tasks and providing seamless support to executives.

Key responsibilities include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, itineraries), and preparing meeting materials. You will also be responsible for drafting correspondence, managing email communications, organizing digital files, and conducting research as needed. Exceptional communication skills and a polished, professional demeanor are essential, as you will be the first point of contact for many internal and external stakeholders.

The ideal candidate will have a proven track record of providing high-level administrative support in a remote or fast-paced environment. Proficiency with various office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools is required. You must be a self-starter, capable of prioritizing tasks effectively, maintaining confidentiality, and anticipating the needs of the executives you support.

Responsibilities:
  • Manage and organize executive calendars, including scheduling meetings, appointments, and conference calls.
  • Coordinate complex domestic and international travel arrangements, including flights, hotels, and ground transportation.
  • Prepare agendas, minutes, and supporting documents for meetings.
  • Draft, proofread, and send professional correspondence and emails.
  • Manage incoming and outgoing mail and packages.
  • Organize and maintain digital and physical filing systems.
  • Conduct research on various topics as requested by executives.
  • Assist with expense reporting and budget tracking.
  • Act as a liaison between executives and other employees, clients, or partners.
  • Maintain strict confidentiality of sensitive information.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3-5 years of experience as an Administrative Assistant or Executive Assistant, with demonstrable experience in remote work environments.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and manage deadlines effectively.
  • Proactive problem-solving abilities and resourcefulness.
  • Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams).
  • Discretion and confidentiality are paramount.
This is an excellent opportunity to join a dynamic team and provide vital support from anywhere.
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Executive Administrative Assistant - Board Support

105 Arad BHD65000 Annually WhatJobs

Posted 10 days ago

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Job Description

full-time
Our client, a prestigious international organization, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their Board of Directors. This fully remote position requires an individual with exceptional organizational skills, a keen eye for detail, and the ability to manage complex calendars and confidential information with utmost professionalism. You will be the primary point of contact for board members and executives, ensuring seamless communication and efficient coordination of all board-related activities.

As a remote-first professional, you will be responsible for managing board meeting logistics, preparing board materials, coordinating travel arrangements, and handling sensitive correspondence. You will work closely with various departments to gather necessary information for board reports and presentations. The ideal candidate is tech-savvy, proficient with virtual collaboration tools, and possesses strong written and verbal communication skills. A proactive approach to problem-solving and the ability to anticipate needs are essential for success in this role.

Key Responsibilities:
  • Manage and coordinate complex calendars for multiple executives and board members, resolving scheduling conflicts.
  • Prepare, assemble, and distribute board meeting materials, ensuring accuracy and completeness.
  • Coordinate all aspects of board meetings, including virtual platform setup, agendas, minutes, and follow-up actions.
  • Arrange domestic and international travel, including flights, accommodations, and itineraries.
  • Handle confidential correspondence, documents, and communications with discretion.
  • Serve as a liaison between board members, executives, and internal departments.
  • Manage expense reports and administrative budgets.
  • Conduct research and prepare presentations and reports as required.
  • Maintain organized electronic and physical filing systems.
  • Provide general administrative support, including answering phones, managing emails, and responding to inquiries.
  • Anticipate the needs of executives and board members, taking initiative to address them proactively.

Qualifications:
  • Proven experience as an Executive Assistant or Administrative Assistant, with specific experience supporting C-suite executives or a Board of Directors.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
  • High level of discretion and confidentiality.
  • Ability to work independently, prioritize tasks, and manage multiple projects in a remote environment.
  • Detail-oriented with a commitment to accuracy.
  • Experience in corporate governance or legal administration is a plus.

This is an excellent opportunity to contribute to the governance of a leading organization, offering the flexibility and convenience of a fully remote work arrangement.
This advertiser has chosen not to accept applicants from your region.

Remote Administrative Assistant - Executive Support

701 Bilad Al Qadeem, Capital BHD50000 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client is seeking a meticulous and organized Remote Administrative Assistant to provide comprehensive support to their executive team. This is a fully remote position, offering the flexibility to work from your home office. The successful candidate will manage a wide range of administrative tasks, including scheduling complex meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a key point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. Proficiency in office productivity software, strong organizational abilities, and a proactive approach to anticipating needs are essential. This role demands discretion, professionalism, and the ability to work independently while maintaining clear communication channels with the executive team and other departments. The ideal candidate will be adept at managing multiple priorities in a fast-paced environment and ensuring the smooth operation of administrative functions.

Key Responsibilities:
  • Manage executive calendars, including scheduling meetings, appointments, and travel.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Screen and prioritize incoming communications, responding as necessary.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Assist with expense reporting and budget tracking.
  • Maintain organized digital and physical filing systems.
  • Conduct research and compile data for reports and projects.
  • Act as a liaison between executives and employees/external parties.
  • Handle confidential information with the utmost discretion.
  • Provide general administrative support to the executive team as needed.
Required Skills and Experience:
  • Proven experience as an Administrative Assistant or in a similar executive support role.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and accuracy.
  • Ability to work independently and proactively.
  • Experience in managing travel arrangements and expense reporting.
  • Discretion and professionalism in handling sensitive information.
  • A dedicated home office setup with reliable internet access is mandatory.
  • Ability to adapt to changing priorities and deadlines.
Our client is committed to fostering a productive remote work environment and supports professional development. This is an excellent opportunity to contribute to a thriving organization from the convenience of your home.
This advertiser has chosen not to accept applicants from your region.
 

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