5 Administrative Staff jobs in Hidd

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Job Network : Management and Administration

Job Family : Administration

Category and Level : General Service and Related Categories, G-7

Job Opening Job Opening ID : 260019

Job Network : Management and Administration

Job Family : Administration

Category and Level : General Service and Related Categories, G-7

Duty Station : MANAMA

Department/Office : United Nations Human Settlements Programme

Date Posted : Jun 30, 2025

Deadline : Jul 29, 2025

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The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient, and sustainable cities and communities. It promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination, and poverty.

This post is located in the Division of Regional Office for the Arab States (ROAS), Manama, Bahrain duty station, within the Programme Management Unit, under the direct supervision of the Administrative Officer (PMO), and overall supervision of the head of Bahrain Programme. The incumbent will perform the following duties:

The Employee shall serve as an Administrative Assistant, providing cross-functional support to the CEO and the broader organization. In addition to managing administrative and executive tasks, the Employee will assist in human resources, accounts coordination, office administration, and interdepartmental support. This role requires strong organizational ability, multitasking across functions, and a solutions-oriented mindset.

Key Responsibilities:

Executive & Administrative Support

• Coordinate schedules, appointments, and calendars for the CEO and senior leadership

• Prepare documentation, correspondence, memoranda, and reports

• Manage travel arrangements including flights, accommodation, and ground logistics

• Assist in gathering background materials and preparing presentations, meeting decks, and reports

Accounts & Finance Support

• Assist in basic bookkeeping and expense tracking

• Prepare and monitor expense reports; reconcile credit card statements

• Liaise with the accounts team on invoices, petty cash, and payment requisitions

• Maintain documentation for audits, finance reviews, and internal reconciliations

HR & People Operations

• Support recruitment coordination, including interview scheduling and candidate communication

• Maintain and update employee records and HR documentation

• Assist with onboarding, offboarding, and internal communication protocols

• Help monitor attendance records, leave tracking, and basic HR compliance requirements

Office & Records Management

• Maintain contact lists, visitor logs, and filing systems

• Supervise office maintenance, service contracts, and inventory of office supplies

• Serve as liaison with vendors, service providers, and facilities staff

Meeting & Communication Coordination

• Prepare meeting agendas and take minutes of internal or client meetings

• Communicate decisions and ensure follow-up on action items

• Draft formal letters, emails, applications, and official correspondence

Team & Departmental Support

• Provide general support across departments (admin, operations, HR, finance, logistics)

• Help coordinate activities between local and overseas teams

• Act as the point of contact for interdepartmental tasks as assigned by the CEO

Other Duties

• Adapt to changing needs of the business; handle additional assignments as required

• Uphold discretion, confidentiality, and professionalism at all times

Qualifications

• Bachelor’s degree in Business Administration, Commerce, HR, or a related field (optional)

• 2–4 years of experience in administrative or executive support roles, ideally with exposure to HR or accounts functions

• Strong written and verbal communication skills in English; Arabic and/or Hindi is a plus

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to handle sensitive information with discretion

• Strong multitasking, problem-solving, and organizational skills

Location: Norfolk; Little Creek; Oceana; Yorktown; Northwest; New London; Portsmouth, NH; Portsmouth, VA; Great Lakes; Bethesda NNMC; Annapolis; Fort Meade; Jacksonville; Jacksonville; Mayport; Kings Bay; Gulfport; Kingsville; Meridian; Millington; Yokosuka; Rota; Bahrain; Guam; Metro San Diego; Kitsap; Whidbey Island; Everett; New Orleans; Fort Worth; Whiting Field; Corpus Christi; NSA Anderson.

Strategic Resources, Inc. (SRI) is an international, ISO 9001, 2000, 27001 Certified, CMMI Level 3 Rated full-service provider with more than 36 years’ experience in the Federal, Military, and Commercial Marketplaces. SRI is seeking committed and passionate professionals to provide critical Customer Service/Administrative Support Services to the Navy’s Fleet and Family Support Programs (FFSPs) designed to maximize the well-being of active duty, retirees, civilians (OCONUS) and their families.

Overview : We are seeking a dedicated and organized Customer Service/Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing high-quality support to our customers and staff. The ideal candidate will have strong customer service skills, a solid understanding of office automation software, and the ability to manage multiple administrative tasks efficiently. If you thrive in a fast paced environment and enjoy helping others, this position offers an exciting opportunity to contribute to a team that supports our military community.

Tasks and Responsibilities : In this role, you will be the first point of contact for customers, providing general information and referrals, and ensuring they are directed to the appropriate staff members. You will also support the administrative needs of the team, including scheduling, correspondence, and data entry. Additionally, you will participate in emergency preparedness and response activities, ensuring all related services are documented accurately.

Essential Duties And Responsibilities

• Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff.
• Provide general information and referrals to military and community resources.
• Enroll and schedule customers in briefs, workshops, classes, and individual appointments.
• Perform administrative and clerical services, including finalizing correspondence, preparing military messages, and managing files.
• Assist in making travel arrangements and distributing mass mailings.
• Ensure all information and referral services are entered and tracked in FFSMIS.
• Provide administrative support for the Counseling and Advocacy Program, including data entry, scheduling appointments, and managing sensitive customer interactions.
• Participate in emergency response exercises and facilitate FFSP participation in public awareness campaigns.

• None.

• Excellent customer service skills with the ability to handle potentially difficult or distraught clients.
• Proficient in the use of office automation software, including word processing, spreadsheets, and email.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communication skills, both oral and written.

• Customer Focus: Demonstrates a commitment to meeting the needs of internal and external customers.
• Communication: Clearly and effectively communicates with customers and team members.
• Attention to Detail: Ensures accuracy in administrative tasks and data entry.
• Teamwork: Works well with others and contributes to a positive team environment.

• High school diploma or GED.
• Demonstrated customer service experience.
• Working knowledge of computers and office automation software.
• Experience in an administrative support role is preferred.