What Jobs are available for Administrative Staff in Manama?
Showing 1446 Administrative Staff jobs in Manama
Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain calendars, schedule meetings, and arrange travel.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare documents, reports, and presentations as required.
- Organize and maintain filing systems, both physical and digital.
- Coordinate office supplies and manage inventory.
- Assist with event planning and execution.
- Greet visitors and direct them to the appropriate personnel.
- Support team members with various administrative tasks.
- Process invoices and manage basic bookkeeping tasks.
- Ensure efficient operation of the office environment.
- Participate in virtual meetings and contribute to team collaboration remotely.
- Adhere to company policies and maintain confidentiality.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant, Secretary, or relevant role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality.
- Familiarity with office equipment and procedures.
- Ability to work independently and collaboratively in a hybrid environment.
- A proactive and helpful attitude.
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Administrative Assistant
Posted 13 days ago
Job Viewed
Job Description
- Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare documents, reports, presentations, and other materials as required.
- Organize and maintain physical and digital filing systems.
- Greet visitors, answer inquiries, and direct them to the appropriate personnel.
- Assist with event planning and coordination for internal and external meetings.
- Order and manage office supplies, ensuring adequate stock levels.
- Provide general administrative support to various departments as needed.
- Maintain confidentiality of sensitive information.
- Ensure the office environment is tidy and presentable.
- High school diploma or equivalent; Associate's degree or higher preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy.
- Knowledge of basic office equipment and procedures.
- Familiarity with the local business environment in **Budaiya, Northern, BH** is an advantage.
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Administrative Assistant
Posted 17 days ago
Job Viewed
Job Description
Responsibilities:
- Manage executive calendars and schedule appointments and meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents as needed.
- Organize and maintain physical and digital filing systems.
- Coordinate travel arrangements and logistics for staff.
- Greet visitors and provide assistance as required.
- Manage office supplies and ensure efficient office operations.
- Support administrative needs of various departments.
- Handle confidential information with discretion.
- Assist with special projects and initiatives as assigned.
Qualifications:
- High school diploma or equivalent required; Associate's degree is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion in handling sensitive information.
Is this job a match or a miss?
Administrative Assistant
Posted 18 days ago
Job Viewed
Job Description
Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare documents, reports, and presentations.
- Organize and maintain filing systems, both physical and digital.
- Arrange travel accommodations and process expense reports.
- Greet visitors and manage reception duties when in the office.
- Provide general support to other team members as needed.
- Assist with event planning and logistics.
- Maintain office supplies and manage inventory.
- Ensure efficient operation of office equipment.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks efficiently.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and problem-solving capabilities.
- Familiarity with office equipment and procedures.
- Ability to work effectively both independently and as part of a team in a hybrid environment.
- High school diploma or equivalent; further qualifications are a plus.
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Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key responsibilities include managing calendars for multiple executives, scheduling meetings and appointments, and ensuring all attendees are informed and prepared. You will also be responsible for making domestic and international travel arrangements, including flights, accommodation, and visas, as well as preparing detailed itineraries. Preparing meeting agendas, taking minutes, and distributing them promptly are essential duties. You will manage incoming and outgoing correspondence, including emails and mail, and screen calls effectively. Maintaining and organizing filing systems, both physical and digital, to ensure easy retrieval of information is crucial. Ordering office supplies, managing expense reports, and assisting with event planning may also be part of your remit.
The successful applicant must have a minimum of 5 years of experience as an Executive Administrative Assistant or a similar role, preferably supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is non-negotiable. Excellent organizational and time-management skills are a must, along with a keen eye for detail. Strong written and verbal communication skills are required. The ability to multitask, prioritize tasks, and work independently with minimal supervision is essential. A proactive attitude, discretion, and a commitment to confidentiality are paramount for this position. A relevant diploma or certification in office administration or a related field is preferred. This role offers a fantastic opportunity to work within a dynamic corporate environment and contribute to the smooth operation of our client's executive functions. Join a team that values efficiency and dedication.
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Senior Administrative Assistant
Posted today
Job Viewed
Job Description
Key responsibilities will involve managing office supplies and inventory, maintaining filing systems, processing invoices, and assisting with event planning. You will also be expected to take initiative in identifying and implementing process improvements to enhance efficiency. The ideal candidate will possess exceptional attention to detail, strong problem-solving abilities, and a commitment to confidentiality. Proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. Experience with database management and project coordination software is a significant plus.
We are looking for an individual with at least 5 years of experience in an administrative support role, preferably in a fast-paced corporate environment. A bachelor's degree in business administration or a related field is preferred. The ability to multitask effectively, prioritize workload, and meet deadlines under pressure is paramount. This is an excellent opportunity for a dedicated professional to contribute to a reputable company and grow within their administrative career. The ideal candidate will be a team player with a positive attitude and a strong work ethic. If you are a detail-oriented individual seeking a challenging and rewarding role in **Budaiya, Northern, BH**, we encourage you to apply.
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Arrange and coordinate internal and external meetings, including logistics and preparation of materials.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a liaison between departments and external parties.
- Manage office supplies, inventory, and vendor relationships.
- Process invoices and expense reports.
- Assist with event planning and execution.
- Maintain confidential records and files.
- Identify and implement process improvements for administrative efficiency.
- Proven experience as an Administrative Assistant or similar role (minimum 5 years).
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- High degree of accuracy and attention to detail.
- Discretion and confidentiality.
- Experience with database management or project coordination software is a plus.
- Bachelor's degree in Business Administration or related field preferred.
Is this job a match or a miss?
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and adherence to company branding.
- Act as a primary point of contact for internal and external stakeholders, screening calls, responding to inquiries, and directing them appropriately.
- Organize and manage executive filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with the preparation of meeting agendas, take minutes, and track action items.
- Handle expense reporting and reimbursement processes for executives.
- Conduct research on various topics as needed and summarize findings.
- Manage special projects and initiatives as assigned by executives.
- Maintain a high level of confidentiality and discretion in handling sensitive company information.
- Coordinate with other administrative staff to ensure seamless office operations.
- Arrange and manage logistics for corporate events, off-site meetings, and client visits.
- Anticipate the needs of the executives and proactively address potential issues.
- Ensure smooth communication flow between executives and their teams.
- Provide general administrative support, including managing mail, supplies, and office equipment.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in the financial services industry.
- Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple tasks simultaneously.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Proactive, detail-oriented, and resourceful approach to problem-solving.
- Ability to work independently with minimal supervision and take initiative.
- Experience in coordinating complex travel arrangements and managing international logistics.
- Professional and polished demeanor.
- Must be able to work effectively in a hybrid environment, adapting to both remote and in-office responsibilities.
- Familiarity with the business landscape in Bahrain is an asset.
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Executive Administrative Assistant
Posted today
Job Viewed
Job Description
- Managing and prioritizing executive calendars, ensuring efficient scheduling and conflict resolution.
- Coordinating all aspects of executive travel, including flights, accommodation, and itineraries.
- Preparing and distributing meeting materials, taking accurate minutes, and following up on action items.
- Handling incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
- Processing expense reports and managing departmental budgets as needed.
- Conducting research and compiling reports for various projects.
- Maintaining confidential files and sensitive information with the utmost integrity.
- Acting as a liaison between executives and other departments or external stakeholders.
- Assisting with event planning and coordination for internal and external meetings.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent command of English, both written and verbal.
- Strong proficiency in MS Office Suite and other relevant software.
- Exceptional organizational and time management skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving capabilities and a proactive approach.
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Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, appointments, and conference calls.
- Arrange complex domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare agendas, presentations, and reports; proofread documents for accuracy and completeness.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a primary point of contact for internal and external stakeholders.
- Handle confidential information with the utmost discretion.
- Manage office supplies, vendor relationships, and maintain filing systems.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Ensure smooth day-to-day operations and anticipate the needs of executives.
- Provide exceptional administrative support in a fast-paced environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an Executive Administrative Assistant role or similar.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Ability to work independently and as part of a team in a hybrid work setting.
- Proactive problem-solving skills and resourcefulness.
- Experience supporting multiple executives is a plus.
Is this job a match or a miss?
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare meeting agendas, materials, and take accurate minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Prepare reports, presentations, and correspondence.
- Manage expense reports and process reimbursements.
- Organize and maintain electronic and physical filing systems.
- Support special projects and ad-hoc administrative tasks.
- Ensure confidentiality and discretion in all matters.
- Utilize virtual collaboration tools for seamless remote teamwork.
- High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and proactively in a remote environment.
- Adaptability and willingness to take on new challenges.
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