138 Administrative Tasks jobs in Manama
CS Administrative Support Specialist
Manama, Capital
Strategic Resources, Inc. (SRI)
Posted 14 days ago
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Job Description
Location: Norfolk; Little Creek; Oceana; Yorktown; Northwest; New London; Portsmouth, NH; Portsmouth, VA; Great Lakes; Bethesda NNMC; Annapolis; Fort Meade; Jacksonville; Jacksonville; Mayport; Kings Bay; Gulfport; Kingsville; Meridian; Millington; Yokosuka; Rota; Bahrain; Guam; Metro San Diego; Kitsap; Whidbey Island; Everett; New Orleans; Fort Worth; Whiting Field; Corpus Christi; NSA Anderson.
Strategic Resources, Inc. (SRI) is an international, ISO 9001, 2000, 27001 Certified, CMMI Level 3 Rated full-service provider with more than 36 years’ experience in the Federal, Military, and Commercial Marketplaces. SRI is seeking committed and passionate professionals to provide critical Customer Service/Administrative Support Services to the Navy’s Fleet and Family Support Programs (FFSPs) designed to maximize the well-being of active duty, retirees, civilians (OCONUS) and their families.
Overview : We are seeking a dedicated and organized Customer Service/Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing high-quality support to our customers and staff. The ideal candidate will have strong customer service skills, a solid understanding of office automation software, and the ability to manage multiple administrative tasks efficiently. If you thrive in a fast paced environment and enjoy helping others, this position offers an exciting opportunity to contribute to a team that supports our military community.
Tasks and Responsibilities : In this role, you will be the first point of contact for customers, providing general information and referrals, and ensuring they are directed to the appropriate staff members. You will also support the administrative needs of the team, including scheduling, correspondence, and data entry. Additionally, you will participate in emergency preparedness and response activities, ensuring all related services are documented accurately.
Essential Duties And Responsibilities
- Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff.
- Provide general information and referrals to military and community resources.
- Enroll and schedule customers in briefs, workshops, classes, and individual appointments.
- Perform administrative and clerical services, including finalizing correspondence, preparing military messages, and managing files.
- Assist in making travel arrangements and distributing mass mailings.
- Ensure all information and referral services are entered and tracked in FFSMIS.
- Provide administrative support for the Counseling and Advocacy Program, including data entry, scheduling appointments, and managing sensitive customer interactions.
- Participate in emergency response exercises and facilitate FFSP participation in public awareness campaigns.
- None.
- Excellent customer service skills with the ability to handle potentially difficult or distraught clients.
- Proficient in the use of office automation software, including word processing, spreadsheets, and email.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Effective communication skills, both oral and written.
- Customer Focus: Demonstrates a commitment to meeting the needs of internal and external customers.
- Communication: Clearly and effectively communicates with customers and team members.
- Attention to Detail: Ensures accuracy in administrative tasks and data entry.
- Teamwork: Works well with others and contributes to a positive team environment.
- High school diploma or GED.
- Demonstrated customer service experience.
- Working knowledge of computers and office automation software.
- Experience in an administrative support role is preferred.
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0
Administrative Assistant - Executive Support
21212 Saar, Northern
BHD55000 Annually
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Posted today
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Our client, a reputable firm in the (mention industry, e.g., financial services, legal, consulting) sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role offers the flexibility to work both remotely and from our offices located in Saar, Northern, BH , ensuring seamless support for our senior leadership team. The Administrative Assistant will manage a wide range of administrative tasks to ensure the smooth operation of the executive office. Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (flights, accommodation, visas). You will be responsible for preparing correspondence, reports, presentations, and other documents, often requiring attention to detail and discretion. Managing incoming and outgoing communications, including emails and phone calls, screening them for priority, and responding as appropriate, will be a daily task. This role requires exceptional organizational and time-management skills, with the ability to prioritize effectively and manage multiple competing demands. You will be expected to maintain confidential information with the utmost discretion. Proactive problem-solving and anticipating the needs of the executives you support are crucial. You will also assist with event coordination, meeting logistics, and expense reporting. Maintaining organized filing systems, both physical and digital, is essential for efficient record-keeping. Collaboration with other administrative staff and departments will be necessary to facilitate smooth operations. The ideal candidate will possess a professional demeanor, excellent communication skills, and a strong work ethic. You must be proficient in standard office software and adaptable to new technologies. A proactive and 'can-do' attitude, coupled with a commitment to providing high-level support, is essential for success in this role. Your contribution will be vital in enabling our executives to focus on strategic priorities. Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience in managing complex calendars and coordinating travel arrangements.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently and as part of a team in a hybrid environment.
- Familiarity with (mention specific industry software or tools) is a plus.
- Associate's degree or equivalent work experience preferred.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
601 Zallaq, Southern
BHD45000 Annually
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Posted 3 days ago
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support at our **Zallaq, Southern, BH** office. This role is crucial in ensuring the smooth and efficient operation of the executive office, allowing senior leadership to focus on strategic initiatives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a high degree of professionalism. You will manage complex calendars, coordinate meetings, arrange travel, and handle correspondence with discretion and efficiency.
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organize physical and digital filing systems.
- Assist with event planning and coordination for meetings and conferences.
- Order and manage office supplies and maintain office organization.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and the ability to handle confidential information.
- Proactive and problem-solving attitude.
- Experience with calendar management and travel arrangements.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Executive Support
2255 Busaiteen, Muharraq
BHD60000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to senior leadership in Busaiteen, Muharraq, BH . This is a critical role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (flights, accommodation, itineraries), and preparing expense reports. You will act as the first point of contact for executives, screening calls, managing correspondence (email, mail), and preparing meeting agendas and minutes. Other duties include organizing and maintaining files, managing office supplies, and assisting with special projects as assigned. The ideal candidate will have a proven track record of providing high-level administrative support, preferably within a corporate setting. Excellent written and verbal communication skills are essential, along with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and time-management skills are required to effectively prioritize tasks and meet deadlines. A high degree of professionalism, discretion, and the ability to handle confidential information with utmost sensitivity are paramount. Previous experience supporting C-level executives is highly desirable. The ability to anticipate needs, take initiative, and work independently is crucial. A bachelor's degree or equivalent experience in business administration or a related field is preferred. This role offers the opportunity to work closely with key decision-makers and gain valuable insights into corporate operations. A positive attitude and a commitment to providing excellent support are essential.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
777 Askar, Southern
BHD50000 Annually
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Posted 1 day ago
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical fully remote position, requiring exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks effectively from a home office. You will be responsible for a wide range of duties, including calendar management, travel arrangements, meeting coordination, preparing correspondence, and managing confidential information. The ideal candidate will possess outstanding communication and interpersonal skills, a strong command of office technology, and the ability to anticipate needs and work independently in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Manage and organize digital and physical files, ensuring efficient record-keeping and easy retrieval.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for various projects and reports.
- Assist with expense reporting and budget tracking for assigned executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges to ensure smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- High level of discretion and confidentiality.
- Adaptability and willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Coordinator - Project Support
BH27 Tubli
BHD50000 Annually
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive support for their project management office. This is a fully remote position, allowing you to contribute your expertise from anywhere while collaborating with a dedicated team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage complex administrative tasks related to project lifecycles.
You will be responsible for coordinating project documentation, scheduling meetings, preparing reports, and facilitating communication between project teams, stakeholders, and management. This role requires a strong understanding of project management methodologies and the ability to anticipate needs and proactively address potential issues. The Senior Administrative Coordinator will play a crucial role in ensuring the smooth execution of projects by maintaining accurate records, tracking progress, and providing essential administrative support to project managers and team members. Proficiency in project management software and office productivity tools is essential.
Key Responsibilities:
Qualifications:
You will be responsible for coordinating project documentation, scheduling meetings, preparing reports, and facilitating communication between project teams, stakeholders, and management. This role requires a strong understanding of project management methodologies and the ability to anticipate needs and proactively address potential issues. The Senior Administrative Coordinator will play a crucial role in ensuring the smooth execution of projects by maintaining accurate records, tracking progress, and providing essential administrative support to project managers and team members. Proficiency in project management software and office productivity tools is essential.
Key Responsibilities:
- Provide administrative support to project managers and project teams throughout the project lifecycle.
- Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution.
- Manage and organize project documentation, ensuring it is up-to-date, accessible, and compliant with standards.
- Track project progress, milestones, and action items, escalating any potential delays or issues.
- Prepare project status reports, presentations, and other project-related documents.
- Facilitate communication between project stakeholders, ensuring information flow is efficient.
- Assist with resource allocation and scheduling tasks as directed by project managers.
- Maintain project filing systems, both electronic and physical.
- Support the onboarding of new project team members.
- Assist in the coordination of project-related events or workshops.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative support, with a significant portion focused on project coordination.
- Proven experience supporting project management teams or offices.
- Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Familiarity with project management terminology and processes.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant - Executive Support (Remote)
55555 Ghuraifa, Capital
BHD70000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client, a prominent industry leader, is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will be the primary point of contact for a senior executive, managing their complex schedule, coordinating travel arrangements, preparing important documents, and ensuring smooth daily operations.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a liaison between the executive and internal/external stakeholders, handling communications with professionalism and discretion.
- Manage and organize electronic and physical files, ensuring easy retrieval of information.
- Conduct research and compile data for reports and presentations as requested.
- Handle confidential information with the utmost discretion and security.
- Process expense reports and manage departmental budgets in accordance with company policies.
- Anticipate needs and proactively address potential issues to ensure the executive's time is utilized effectively.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills, with a proven ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Proactive approach, with the ability to anticipate needs and take initiative.
- Experience with calendar management and complex travel coordination.
- Ability to work independently and as part of a remote team, demonstrating flexibility and adaptability.
- Experience in budget tracking and expense reporting.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Senior Administrative Manager, Operations Support
330 Riffa, Southern
BHD95000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize operational support functions. This position is 100% remote, requiring a candidate with exceptional self-management and communication skills. You will be responsible for ensuring the smooth day-to-day operations of the administrative department, managing a remote team, and implementing efficient processes across the organization. Your role will involve developing and maintaining administrative policies, managing budgets, overseeing procurement, and coordinating with various departments to support business objectives. Key Responsibilities:
- Lead and manage a team of administrative professionals, providing guidance, performance feedback, and development opportunities.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and productivity.
- Oversee the company's office management functions, including supplies, equipment, and vendor relations (even in a remote setting, this includes digital resources and service providers).
- Manage departmental budgets, track expenses, and ensure cost-effective operations.
- Coordinate with IT to ensure seamless technology support for remote employees.
- Organize and manage company-wide meetings, events, and travel arrangements (as applicable for a remote setup).
- Act as a liaison between management and employees, addressing administrative concerns and facilitating communication.
- Develop and maintain strong relationships with external vendors and service providers.
- Implement and manage systems for document management, record keeping, and information retrieval.
- Drive continuous improvement initiatives within the administrative function.
- Bachelor's degree in Business Administration, Management, or a related field.
- A minimum of 7 years of experience in administrative management or operations management.
- Proven experience managing a remote team and overseeing remote operations.
- Exceptional organizational, time management, and multitasking abilities.
- Strong leadership, interpersonal, and communication skills, with the ability to motivate a remote workforce.
- Proficiency in office management software, project management tools, and virtual collaboration platforms.
- Experience in budget management and financial reporting.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Ability to work independently with minimal supervision.
- Experience in developing and implementing administrative policies and procedures.
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7
Office Administrator - Executive Support
40400 Riffa, Southern
BHD50000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator with exceptional executive support skills to manage their dynamic office environment. This position is based in **Riffa, Southern, BH**, and requires your dedicated presence to ensure the smooth and efficient operation of daily administrative functions. The ideal candidate will be a master of multitasking, possess outstanding communication skills, and have a keen eye for detail. You will be responsible for providing comprehensive administrative support to senior management, coordinating office operations, and ensuring a professional and welcoming atmosphere.
Responsibilities:
Qualifications:
This is an excellent opportunity for a motivated individual to contribute to the efficiency and success of a reputable organization. Our client offers a competitive salary, benefits package, and a supportive work environment. Join a team that values professionalism and dedication.
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and direct incoming calls, emails, and visitors, acting as a primary point of contact.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and agenda preparation.
- Manage office supplies inventory, ordering necessary items and maintaining vendor relationships.
- Oversee the day-to-day operations of the office, ensuring a clean, organized, and functional workspace.
- Handle incoming and outgoing mail and courier services.
- Assist with the onboarding process for new employees, including preparing workstations and necessary documentation.
- Maintain and organize filing systems, both physical and digital.
- Provide administrative support to various departments as needed.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and assist with basic bookkeeping tasks.
- Develop and implement administrative procedures to improve office efficiency.
- Act as a liaison between employees, management, and external contacts.
- Ensure the office is presentable and welcoming at all times.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3 years of experience in an administrative role, with at least 1 year supporting senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Exceptional interpersonal skills and the ability to interact professionally with diverse individuals.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and a keen eye for detail.
- Experience with office equipment (printers, copiers, phone systems).
- Ability to manage multiple tasks simultaneously and meet deadlines.
- A professional and positive attitude.
- Experience in Bahraini business culture is advantageous.
- Knowledge of basic accounting principles is a plus.
This is an excellent opportunity for a motivated individual to contribute to the efficiency and success of a reputable organization. Our client offers a competitive salary, benefits package, and a supportive work environment. Join a team that values professionalism and dedication.
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8
Office Manager - Executive Support
501 Ghuraifa, Capital
BHD60000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their office facilities and provide executive administrative support. This role is crucial for ensuring a productive and professional work environment. You will manage day-to-day administrative operations, including office supplies, vendor management, facility maintenance, and ensuring compliance with health and safety regulations. The position is based in **Budaiya, Northern, BH**.
Key responsibilities include managing calendars for senior executives, coordinating meetings and travel arrangements, and preparing correspondence and reports. You will act as the primary point of contact for internal and external stakeholders, providing exceptional customer service. This role requires meticulous attention to detail in managing budgets, processing invoices, and maintaining accurate records. You will also be responsible for onboarding new employees with regard to office procedures and IT setup. Supporting HR functions, such as coordinating interviews and maintaining employee records, may also be part of your duties. The ability to anticipate needs and proactively solve problems is essential.
The ideal candidate will have a proven track record as an Office Manager or Executive Assistant, with at least 5 years of relevant experience. A Bachelor's degree or equivalent professional qualification is preferred. Excellent organizational, time management, and multitasking skills are required. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software is essential. Exceptional interpersonal and communication skills, with the ability to interact professionally with all levels of staff and clients, are a must. We are looking for a reliable, discreet, and resourceful individual who can work independently and as part of a team. This is an excellent opportunity for someone seeking a challenging and rewarding role in office administration and executive support.
Key responsibilities include managing calendars for senior executives, coordinating meetings and travel arrangements, and preparing correspondence and reports. You will act as the primary point of contact for internal and external stakeholders, providing exceptional customer service. This role requires meticulous attention to detail in managing budgets, processing invoices, and maintaining accurate records. You will also be responsible for onboarding new employees with regard to office procedures and IT setup. Supporting HR functions, such as coordinating interviews and maintaining employee records, may also be part of your duties. The ability to anticipate needs and proactively solve problems is essential.
The ideal candidate will have a proven track record as an Office Manager or Executive Assistant, with at least 5 years of relevant experience. A Bachelor's degree or equivalent professional qualification is preferred. Excellent organizational, time management, and multitasking skills are required. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software is essential. Exceptional interpersonal and communication skills, with the ability to interact professionally with all levels of staff and clients, are a must. We are looking for a reliable, discreet, and resourceful individual who can work independently and as part of a team. This is an excellent opportunity for someone seeking a challenging and rewarding role in office administration and executive support.
This advertiser has chosen not to accept applicants from your region.
9