373 Administrative jobs in Al Hidd

Overview

Job Purpose: Our company is seeking a highly professional and experienced Personal Assistant to provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service, ensuring effective planning and administrative systems are in place and maintained efficiently and effectively.

• To act as a first point of contact dealing with correspondence and phone calls. To serve as the CEO's primary gatekeeper, managing access, communication, and requests efficiently.
• To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• To handle and maintain the highest level of discretion and utmost confidentiality across all tasks, both professional and personal.
• To coordinate and support both professional and personal duties, including lifestyle, household coordination, personal scheduling, and errands.
• Plan and organise travel and accommodation when required.
• To be available for matters outside regular office hours, as agreed with the CEO.
• Maintain effective filing and data storage, including emails and retrieval systems ensuring the needs of the CEO are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
• To coordinate & arrange Management meetings as advised the CEO. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• The assistant should seek approval from the CEO before accepting any tasks or instructions from anyone else.
• Assist with data entry and file management.
• Receiving and delivering messages and information to relevant parties/departments.
• In addition to the key responsibilities outlined in this job description, the successful candidate may be assigned adhoc tasks as needed. These tasks may vary in nature but are essential for supporting the overall objectives and functioning of the role. The ability to adapt, prioritize, and execute additional tasks efficiently and effectively is crucial in this position.

• Should be a Bahraini National Female
• Bachelor's degree or higher from an accredited institution
• Proven experience of at least 2 years in a similar role
• Excellent communication skills both written and verbal
• Proficiency in Microsoft Office and other relevant software
• Extremely strong organizational and prioritization skills
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• years of previous experience in a Personal Assistant or Executive Assistant role.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Strong attention to detail and flexibility

We are looking for a Personal Assistant who is highly motivated, organized, and customer-focused. The ideal candidate must have excellent communication and interpersonal skills and be able to work independently while remaining an active team member. If you meet the above requirements, we encourage you to apply for this exciting opportunity.

Interested candidates an send your CV to

Provide executive assistance to Chief Executive Officer in an effective and efficient manner and extend administrative / secretarial support. Ensure timely transcription & distribution of correspondences and smooth running of the Chief Executive Officer operations and time management

Perform and manage a wide range of administrative and general support duties of a highly responsible and confidential nature.

Provide a complete correspondence service, routing correspondence as necessary and draft replies where appropriate to ensure that all mail is dealt with efficiently.

Update and maintain the Chief Executive Officer’s calendar.

Co-ordinate and set up high-level conference calls, board and management meetings, special events and travel arrangements.

Act as liaison and maintain open lines of communication among senior executives, middle management and administrative staff.

Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.

Communicate and/or coordinate executive’s instructions with various individuals and/or departments

Observe confidentiality procedures and register and track documentation to ensure appropriate level of security and control.

Maintain inventory of office supplies and interact with vendors regarding selection, pricing and delivery of office supplies, equipment and services. Prepare the budget for the Chief Executive Officer and manage the spend.

Perform other duties as assigned by the higher levels of supervision

Bachelor’s degree in Business Administration or any other relevant field

Proficiency in English & Arabic language

Professional Experience:

Minimum of 8 years of experience as Executive Assistant

The Executive Assistant will play a crucial role in enhancing the effectiveness and efficiency of the CEO office by managing schedules, communications, and administrative tasks.

This position serves as a key liaison between the CEO office and internal as well as external stakeholders, ensuring that all interactions are handled professionally and promptly.

By supporting daily operations, the Executive Assistant enables the CEO to focus on high-level decision-making and leadership, ultimately driving the organization's growth and success.

Organizational Skills : Ability to manage multiple tasks and prioritize effectively to support the CEO Office busy schedule.

Communication : Exceptional verbal and written communication skills to interact with various stakeholders and represent the CEO Office professionally.

Problem-Solving : Strong analytical and critical thinking skills to address challenges proactively and efficiently.

Confidentiality : Commitment to maintaining discretion and confidentiality in handling sensitive information.

Technical Proficiency : Familiarity with office management software, communication tools, and project management platforms to enhance productivity.

Adaptability : Ability to thrive in a fast-paced environment and adjust to changing priorities quickly.

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. Tocomplete the application you would need the following document(s):

Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

Amentum is seeking linguists with excellent English skills to grow our talented and diverse team globally towards our mission’s success. We are looking for dedicated linguist professionals in a variety of languages/dialects to support our intelligence community customer OCONUS. Linguists will support U.S. military operations in Bahrain as Subject Matter Experts (SMEs) in an assigned area of responsibility. Linguists will contribute an assortment of language services and will be responsible for providing cultural perspective and understanding of the region's historical, political, sociological, and economic trends to select members of the senior leadership staff.

Principal Responsibilities of the Position:

• Provide operational contract linguist support for military operations and interpret during interviews, meeting, and conferences.
• Transcribe and analyze verbal communications.
• Scan, research, and analyze foreign language documents for key information.

Job Requirements:

• Must be a U.S. citizen.
• Must possess excellent command of Baluchi and Urdu (target languages) & English verbal skills; Interagency Language Roundtable (ILR) proficiency level 3 in target language and proficiency level 2+ in English based on oral language skills examination, and 2+ for English reading comprehension.
• Must hold a current U.S. passport. (Or apply as soon as accepted into the program).
• Must possess an active Secret clearance for access to classified information or be granted one prior to deployment.
• Must be willing to work in Bahrain and aboard Navy vessels for up to a few weeks at a time.
• Must be willing to work shifts and extended hours in support of 24 x 7 operations.
• Must have familiarity with and ability to conduct oneself in accordance with the local culture and customs.
• Must undergo medical examination and meet Army MOD15 requirements.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters .

Linguists will support U.S. Army operations in Bahrain as Subject Matter Experts (SMEs) in their assigned area of responsibility, providing cultural perspective and understanding of the region's historical, political, sociological, and economic trends to senior leadership staff.

1. Provide operational contract linguist support for military operations and interpret during interviews, meetings, and conferences.
2. Transcribe and analyze verbal communications.
3. Scan, research, and analyze foreign language documents for key information.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, U.S. military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability, so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.

Purpose of the Position:
Linguists will support U.S. Army operations in Bahrain as Subject Matter Experts (SMEs) in their assigned area of responsibility. They will provide cultural perspectives and understanding of the region's historical, political, sociological, and economic trends to senior leadership staff.

Principal Responsibilities of the Position:

1. Provide operational contract linguist support for military operations and interpret during interviews, meetings, and conferences.
2. Transcribe and analyze verbal communications.
3. Scan, research, and analyze foreign language documents for key information.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability, as long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and related information at EEO including Disability/Protected Veterans and Labor Laws Posters .

Pay Rate:
The annual base salary range for this position $TBD. Please note that the salary information is a general guideline only. At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

Telework/Work-from-Home Authorized:
No

About the Role:

In the technical functional task area, SEA 21 requires contractor support in the areas of hull, mechanical, and electrical (HM&E), combat systems, aviation and data, cyber, and information systems. SEA 21 needs HM&E, combat systems, and aviation support for the program offices to plan modernization, analyze system performance across ships, and plan sustainment of systems. SEA 21 needs HM&E, combat systems, and aviation support at the waterfront to execute program modernization and work closely with fleet and the shore establishment to assess maintenance and sustainment of equipment at the individual ship level. SEA 21 needs data, cyber, and information systems support to design and assess the performance of systems and equipment during design and development, test events, trials, and normal operation. Technical efforts include analyzing reliability, maintainability, and availability data, developing and performing test and evaluation plans, and developing and implementing science and technology and SBIR efforts. In support of this functional task area, the contractor must:

1. Analyze, manipulate, or process large sets of data using statistical software.
2. Identify business problems or program objectives that can be addressed through data analysis.
3. Deliver oral presentations and written results of mathematical modeling and data analysis to programs.
4. Design surveys, opinion polls, or other tools to collect data.
5. Create graphs, charts, or other visualizations to convey the results of data analysis.
6. Write functions and customize applications to conduct analyses.
7. Recommend data-driven solutions to programs for budget, resources, and policy decisions.
8. Interpret test information to resolve design-related problems.
9. Identify and resolve equipment malfunctions, working with manufacturers, field representatives, and shore support to procure parts and make resources available.
10. Oversee and report on the installation or operation of equipment or systems.
11. Research equipment or component needs, sources, competitive prices, delivery times, or ongoing operational costs.
12. Review electrical engineering plans and designs to ensure adherence to specifications and compliance with applicable electrical codes and standards.
13. Educate equipment operators on the proper use of equipment.
14. Estimate cost, material, and resources, and prepare project schedules and budgets.
15. Develop and review maintenance standards.
16. Select electronics equipment, components, or systems to meet functional specifications.
17. Provide support and recommendations regarding the installation and use of new and existing equipment.
18. Access and maintain records and manuals to document testing or operation of equipment, status of installed equipment, and history of repairs and corrective actions.
19. Assist in procuring parts and equipment and maintaining inventory and related documentation.
20. Assess the quality of security controls, using performance indicators.
21. Identify risks and implement solutions to information security problems.
22. Review security and risk assessments of equipment and systems for compliance with cybersecurity standards and regulations.
23. Recommend programs and oversee the program's use of information security standards, policies, and best practices.
24. Coordinate monitoring of systems, assessing vulnerabilities, analyzing information security systems.
25. Develop information security standards and best practices and implement tools to assist in detecting, preventing, and analyzing security threats.
26. Write reports evaluating networks and investigating information security risks.
27. Analyze data to estimate costs and to develop and determine the feasibility of designs and proposals.
28. Evaluate performance of ships and systems during testing and dock and sea trials to determine conformance with design standards.
29. Investigate and observe tests on machinery and equipment for compliance with standards.
30. Review work requests and compare them with previous work completed on ships to ensure that costs and scope are reasonable.
31. Act as liaisons between Ship's Force, shore support, and programs to communicate cost, schedule, and technical performance.
32. Coordinate activities with stakeholders to ensure maintenance, repairs, and alterations are at minimum cost and impact and consistent with safety and policy.
33. Maintain contact with shipyard contractors and write reports to track completion of work.
34. Design and oversee testing, installation, repair of and training on equipment and systems.
35. Review layout and operation of ships, systems, and equipment and their compliance with standards and design drawings and schematics.
36. Prepare plans, estimates, design and construction schedules, and contract specifications, including any special provisions.
37. Maintain records of maintenance, repair, and modernization of systems and equipment.
38. Prepare technical reports for use by programs.
39. Coordinate maintenance and repair of ship's equipment and systems.
40. Conduct statistical studies to analyze or compare equipment costs, installation and repair schedules, and equipment performance.
41. Assist in operational and performance testing of components, systems, and equipment to determine characteristics and improve performance.
42. Conduct failure analyses, document results, and recommend corrective actions.
43. Interpret engineering sketches, specifications, or drawings.
44. Monitor, inspect, and test HM&E equipment.
45. Discuss changes in design, policy, and procedures with programs and external stakeholders.
46. Provide technical support to programs and other employees regarding technical systems and documentation.
47. Prepare sketches and write and review procedures for equipment operation and maintenance.
48. Assist engineers to design, develop, and test HM&E and combat systems.
49. Prepare equipment inspection schedules, reliability schedules, work plans, and other records.
50. Prepare specifications and designs for ship components, equipment, and systems.

Additional Responsibilities Include, but are not Limited To:
• Perform other duties, as assigned.

Experience Requirements:
• Minimum of 10 years' professional experience related to position required
• 15 years' professional experience related to position and experience supporting a DoD component preferred

Education Requirements:
• Bachelor's degree in science, engineering, or related field OR preferred years of experience required
• Master's degree in marine engineering, naval architecture, or related field preferred

Certificate, License, and Registration Requirements:
• Professional Engineer's license preferred

Other Required Skills & Abilities:
• Shows proficient skills associated with the position
• Performs complex tasks independently and completes assigned tasks on time and to a standard that is satisfactory or better.
• Provides guidance and oversight to contractors at the junior and mid experience levels.
• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.

Security Clearance Requirements:
Secret Clearance
Must be able to obtain a Secret Clearance

US Citizenship Requirements:
This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

Benefits at Sawdey Solution Services:
At Sawdey Solution Services, we offer an extensive benefits package. Our employee-focused benefits for full-time employees include:

1. Vibrant Company Culture: Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together!
2. Healthy Work-Life Balance: We place a strong emphasis on work-life balance; we don't just ‘talk the talk' in terms of work-life balance, we ‘walk the walk'! We not only support, but highly encourage, prioritizing your health and well-being.
3. Competitive Compensation Package: Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
4. Health Saving Account (HSA) with employer contributions.
5. Dependent-care Flexible Spending Account (FSA).
6. Competitive Paid Time Off (PTO) and Federal Holiday Observance.
7. Immediately vested 401 (k) with employer matching.
8. Employee Assistance Program (EAP).
9. Employee Referral program with compensated referrals!
10. Additional benefits offered.

Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services:

1. Wellness Challenges.
2. Focus on internal career advancement and growth.

About the Organization Sawdey Solution Services , an ISO 9001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned/Service-Disabled Veteran Owned Business. We provide our clients with premier professional services and technology solutions in an employee-centric environment. We are extremely proud of the culture we have created.

Why Choose Us?

1. Mission-Critical Work: We play a vital role in ensuring the security of our nation's digital infrastructure.
2. Professional Growth: Embrace the opportunity to take on diverse and dynamic roles that challenge and inspire you.
3. Collaborative Culture: You are joining a unified team where your unique contributions are valued and celebrated.

Who We're Looking For:

1. Hardworking Individuals: If you're someone who takes initiative, loves a challenge, and is committed to excellence, you'll feel right at home here.
2. Talented Professionals: Whether you're an expert in your field or a rising star, we recognize your potential and support your effort toward success.
3. Diverse Perspectives: Our strength lies in our diversity. We believe that a diverse team fosters creativity, innovation, and achievement.

EOE Statement We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!

This position is currently accepting applications.

Liberal Construction was established in 2010 in support of the U.S. Military’s mission. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in Bahrain.

We have a culture of innovation where our employees can make a difference and are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resource, and we strive to ensure that every one of them is treated as such.

JOB ROLE: Document Control Manger

PRIMARY FUNCTION:

The role of a Document Control Manager typically involves overseeing the management and organization of documents within an organization to ensure efficiency, accuracy, and compliance with relevant standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Document Management:
  • Develop and maintain document control processes and systems to ensure the efficient management of documents.
  • Establish and enforce document control procedures and policies.
  • Proactively manage administrative functions related to (but not limited to) Procore
• Document Control Systems:
  • Implement and manage document control software or systems to organize, track, and store documents.
  • Ensure the document control system is user-friendly and accessible to authorized personnel.
• Document Review and Approval:
  • Coordinate the review, approval, and distribution of documents within the organization.
  • Ensure that documents are reviewed and approved by the appropriate personnel according to established procedures.
• Version Control:
  • Manage document version control to ensure that the latest revisions are available and obsolete versions are removed.
  • Establish naming conventions and file structures for efficient version tracking.
• Quality Assurance:
  • Ensure that documents meet quality standards, regulatory requirements, and organizational guidelines.
  • Conduct periodic audits to verify document accuracy and compliance.
• Training and Compliance:
  • Train employees on document control processes, procedures, and best practices.
  • Ensure that employees understand and comply with document control policies.
• Change Management:
  • Manage document change requests and updates.
  • Implement a change control process to track and document modifications to controlled documents.
• Records Management:
  • Oversee the maintenance and retention of records and archived documents.
  • Establish record-keeping policies for document storage, retrieval, and disposal.
• Communication and Collaboration:
  • Collaborate with various departments to ensure document control processes align with organizational goals.
  • Communicate changes in document control procedures and provide guidance to staff as needed.
• Reporting and Analysis:
  • Generate reports on document control metrics, such as document status, revision history, and compliance.
  • Analyze document management data to identify areas for improvement and efficiency.
• Compliance and Auditing:
  • Ensure that document control practices adhere to industry standards, regulatory requirements, and best practices.
  • Prepare for and participate in internal and external audits related to document management.
• Continuous Improvement:
  • Identify opportunities for process improvement and implement enhancements to optimize document control efficiency.
  • Stay informed about emerging document management technologies and trends.
  • Other administrative duties as assigned.

KNOWLEDGE, EXPERIENCE AND SPECIAL SKILLS REQUIRED:

• A Bachelor's degree in Construction Management , Engineering , Architecture , Business Administration , or a related field is required. A background that supports project coordination, field operations, or construction technology is strongly preferred.
• 5+ years of experience in a similar position
• Understanding of how to use ACONEX or Procore
• Proficient in Microsoft Suite and other management software
  
• Ability to multitask effectively

Linguists will support U.S. Army operations in Bahrain as Subject Matter Experts (SMEs) in their assigned area of responsibility, providing cultural perspective and understanding of the region's historical, political, sociological, and economic trends to select members of the senior leadership staff.

Principal Responsibilities of the Position:

• Provide operational contract linguist support for military operations and interpret during interviews, meetings, and conferences.
• Transcribe and analyze verbal communications.
• Scan, research, and analyze foreign language documents for key information.

Job Requirements:

• Must be a U.S. citizen.
• Must possess excellent command of BOTH Arabic and Persian-Farsi (target languages) & English verbal skills; Interagency Language Roundtable (ILR) proficiency level 3 in target language and proficiency level 2+ in English based on oral language skills examination, and 2+ for English reading comprehension.
• Must hold a current U.S. passport. (Or apply as soon as accepted into the program).
• Must possess an active Secret clearance for access to classified information or be granted one prior to deployment.
• Must be willing to work in Bahrain and aboard Navy vessels for up to a few weeks at a time.
• Must be willing to work shifts and extended hours in support of 24 x 7 operations.
• Must have familiarity with and ability to conduct oneself in accordance with the local culture and customs.
• Must undergo medical examination and meet Army MOD15 requirements.