Executive Assistant to CEO
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Executive Assistant to CEO
Posted today
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Executive Assistant to CEO
Posted today
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Executive Assistant to CEO
Posted 1 day ago
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Executive Assistant to CEO
Posted 1 day ago
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Executive Assistant to CEO
Posted 2 days ago
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Key responsibilities include:
- Managing the CEO's calendar, including scheduling appointments, meetings, and travel arrangements (domestic and international).
- Coordinating and preparing for board meetings, executive committee meetings, and other significant events.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Acting as a primary point of contact for internal and external stakeholders, fielding inquiries and managing communications.
- Managing confidential information with the highest level of integrity and discretion.
- Coordinating and organizing executive offsites and company-wide events.
- Conducting research and preparing briefing materials for the CEO on various topics.
- Managing expense reporting and ensuring timely submission.
- Handling ad-hoc administrative and project-based tasks as assigned.
- Maintaining organized filing systems and ensuring efficient information retrieval.
The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, or equivalent experience. A minimum of 5 years of experience providing executive-level support, preferably to a CEO or senior executive, is required. Exceptional organizational, time management, and multitasking skills are essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools is necessary. Outstanding written and verbal communication skills, with a keen eye for detail and accuracy, are crucial. The ability to anticipate needs, exercise sound judgment, and maintain confidentiality is paramount. Experience in event planning and project coordination is a plus. This hybrid role requires a professional who is adaptable, resourceful, and able to thrive in a fast-paced environment, effectively managing tasks both remotely and in the office. You will be a trusted partner to the CEO, contributing significantly to their effectiveness and the smooth operation of executive functions. The role demands a high degree of professionalism and proactivity.
This position is based in Seef, Capital, BH , with a hybrid work arrangement.
Executive Assistant to CEO
Posted 2 days ago
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Key Responsibilities:
- Manage and coordinate the CEO's calendar, including scheduling appointments, meetings, and travel.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper when necessary.
- Arrange domestic and international travel logistics, including flights, accommodation, and visas.
- Process expense reports and manage departmental budgets.
- Organize and prepare for board meetings, executive team meetings, and other significant events.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Maintain confidential files and records with utmost discretion.
- Conduct research and prepare summaries on various topics as requested by the CEO.
- Anticipate the needs of the CEO and proactively address them.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and a high degree of professionalism.
- Ability to handle sensitive information with discretion and confidentiality.
- Proactive attitude and problem-solving capabilities.
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Executive Assistant to CEO
Posted 2 days ago
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The ideal candidate will have a proven track record of supporting C-level executives, demonstrating exceptional organizational skills and the ability to anticipate needs. You will be responsible for complex calendar management, including scheduling meetings, appointments, and travel arrangements, both domestic and international. This involves coordinating with internal and external stakeholders to ensure seamless logistical planning. You will also manage email correspondence, screen calls, and prepare confidential documents, presentations, and reports on behalf of the CEO.
Key responsibilities include preparing meeting agendas, taking minutes, and following up on action items. You will assist with expense reporting, invoice processing, and budget tracking for the CEO's office. Maintaining confidentiality and discretion in all matters is paramount. You will also be involved in event planning for executive meetings and company-wide initiatives. Proactively identifying and resolving potential issues before they arise is a key aspect of this role. Building strong working relationships with senior leadership, team members, and external contacts will be essential for effective collaboration.
You should possess strong technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various collaboration and project management tools. Excellent written and verbal communication skills, along with strong interpersonal abilities, are required. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial for success in this demanding role. A professional demeanor and a can-do attitude are highly valued.
Qualifications: Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience. Minimum of 5 years of experience as an Executive Assistant to C-level executives. Exceptional organizational and time management skills. Proficiency in MS Office Suite and other relevant software. Excellent written and verbal communication skills. Discretion and a high level of confidentiality are essential. Experience in the Tubli, Capital, BH area is a plus. This hybrid role requires a commitment to working from our office and remotely.
Executive Assistant to CEO
Posted 2 days ago
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Job Description
Executive Assistant to CEO
Posted 2 days ago
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Job Description
The Executive Assistant will manage the CEO's complex schedule, including coordinating meetings, appointments, and travel arrangements. You will be responsible for preparing agendas, taking minutes, and following up on action items from executive meetings. Extensive calendar management, including prioritizing competing demands, is essential. This role involves handling sensitive and confidential information with the utmost discretion. You will also assist with preparing reports, presentations, and correspondence. Interacting with stakeholders at all levels, both internal and external, will be a significant part of your duties. Screening calls and managing email correspondence are also key responsibilities. The ability to anticipate needs and proactively address potential issues is highly valued.
Key responsibilities include:
- Managing the CEO's calendar, prioritizing meetings and appointments.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, and presentations.
- Screening incoming calls and emails, responding to routine inquiries, and prioritizing urgent matters.
- Organizing and facilitating executive meetings, including preparing agendas and taking minutes.
- Following up on action items from meetings to ensure timely completion.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with special projects and ad-hoc administrative tasks.
- Liaising with internal departments and external stakeholders on behalf of the CEO.
To be successful in this role, candidates must possess a Bachelor's degree or equivalent experience. A minimum of 4-6 years of experience supporting C-level executives is required. Exceptional organizational and time-management skills are paramount, along with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are necessary. Discretion, adaptability, and a proactive, problem-solving attitude are key attributes. Experience in a demanding, fast-paced environment is preferred. The successful candidate will embrace the hybrid work model, demonstrating effectiveness both remotely and in the office in Manama, Capital, BH .