144 Full Time Positions jobs in Manama

Office Assistant - Contract Position (Manama, Bahrain)


We have an exciting opportunity for a highly organized and detail-oriented Office Assistant to join our team in Manama on a contract basis. As an Office Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.

Key Responsibilities:
- Greet visitors and answer phone calls in a professional and friendly manner
- Assist with scheduling meetings and appointments
- Manage office supplies and maintain inventory
- Assist with basic accounting tasks such as invoicing and expense reports
- Organize and maintain physical and electronic files
- Perform general clerical duties such as photocopying, scanning, and faxing
- Coordinate travel arrangements for staff members
- Assist with event planning and coordination

Requirements:
- High school diploma or equivalent; additional education or certification is a plus
- Previous experience in an administrative role is preferred but not required
- Proficient in Microsoft Office applications (Word, Excel, Outlook)
- Excellent communication skills (both written and verbal)
- Strong organizational skills with the ability to multitask effectively
- Proactive attitude with the ability to take initiative when needed
- Must be able to work independently as well as part of a team

This is a great opportunity for someone looking to gain experience in an office setting. The salary for this position is 1000$ per month. Accommodation will be provided for the duration of the contract. Freshers are welcome to apply. If you meet the above requirements, please submit your application today!

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Position Summary:

The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.

Key Responsibilities:

General Administration

• Working closely with across the departments.
• Handle incoming and outgoing correspondence, emails, and documentation.
• Maintain filing systems (digital and physical) for residents, staff, and facility records.
• Assist with data entry, reports, and preparation of presentations.
• Provide clerical support to the Facility Manager and Admin Coordinator.

Resident & Family Support

• Assist in processing admission, discharge, and transfer paperwork.
• Support residents and families with non-clinical inquiries in a professional and empathetic manner.
• Help coordinate resident activities and events when required.

Operations & Logistics

• Schedule meetings, appointments, and staff rosters as directed.
• Monitor and order office supplies and maintain stock records.
• Coordinate courier services, transport, and small-scale procurement requests.
• Assist in arranging facility maintenance requests and vendor visits.

Compliance & Documentation

• Support in maintaining accurate administrative and healthcare records.
• Assist in preparing documents for audits, inspections, and quality checks.
• Ensure confidentiality of resident and staff information at all times.

• Manage and maintain calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Assist with office operations, including managing office supplies and equipment.
• Greet visitors and provide a professional first point of contact.
• Support various departments with administrative tasks and projects.
• Make travel arrangements and manage itineraries.
• Ensure the office environment is organized and well-maintained.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional and courteous demeanor.
• Ability to work independently and as part of a team.

• Manage daily office operations, including correspondence, mail, and phone calls.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Maintain and organize filing systems, both physical and digital.
• Manage office supplies inventory and place orders as needed.
• Assist with the preparation of reports, presentations, and documents.
• Provide administrative support to senior management, including calendar management.
• Greet visitors and direct them appropriately.
• Handle confidential information with discretion and professionalism.
• Support with event planning and coordination.
• Contribute to a positive and efficient office environment.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration or as an executive assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving attitude.
• Experience with calendar management and travel coordination.
• Ability to work effectively in a hybrid environment.

• Manage daily office operations, including reception, mail handling, supply management, and facility upkeep.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, presentations, and reports.
• Screen and direct phone calls, emails, and visitors.
• Maintain electronic and physical filing systems, ensuring information is organized and accessible.
• Assist with budget tracking and expense reporting for the office and executive team.
• Organize and manage office events, team-building activities, and client visits.
• Serve as the primary point of contact for vendors, service providers, and building management.
• Implement and maintain office policies and procedures.
• Provide general administrative support to staff as needed.
• Manage office supplies inventory and place orders as necessary.
• Ensure a professional and welcoming office environment.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in office management or executive assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Proactive problem-solver with a detail-oriented approach.
• Experience in managing multiple priorities in a fast-paced environment.
• Interpersonal skills to effectively interact with staff, clients, and visitors.
• Familiarity with office equipment and basic IT troubleshooting is a plus.