2051 Management Support jobs in Manama
Remote Executive Assistant - Project Management Support
Posted 2 days ago
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Job Description
Responsibilities:
- Manage and optimize executive calendars, scheduling meetings across multiple time zones and ensuring no conflicts.
- Prepare agendas, take minutes, and track action items for executive and project-related meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Draft, review, and edit correspondence, presentations, and reports.
- Assist project managers with tracking project timelines, deliverables, and resource allocation.
- Maintain organized digital and physical filing systems for important documents and project information.
- Conduct research on various topics as requested by executives.
- Screen and prioritize incoming communications, responding independently when appropriate.
- Process expense reports and manage vendor invoices.
- Act as a liaison between executives, team members, and external stakeholders, ensuring clear and timely communication.
- Proactively identify opportunities to improve administrative processes and workflows.
- Provide general administrative support to the executive team as needed.
The ideal candidate will have a proven track record as an executive assistant or in a similar administrative support role, preferably supporting multiple high-level individuals. Exceptional organizational, time management, and multitasking skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Asana) is required. Experience with project management software is a significant advantage. Strong written and verbal communication skills, meticulous attention to detail, and a high degree of professionalism are a must. This role requires self-discipline, initiative, and the ability to work autonomously in a remote environment, contributing to the efficient operations of our client based in **Manama, Capital, BH**, even while working remotely.
Senior Executive Assistant - Office Management
Posted 7 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
Senior Administrative Executive Assistant
Posted 5 days ago
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Job Description
Senior Administrative Executive Assistant
Posted 9 days ago
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Job Description
Key responsibilities include handling confidential information with discretion, managing office supplies and equipment, assisting with event planning and execution, and streamlining administrative processes to enhance efficiency. This role requires exceptional communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. A strong command of English is essential, and proficiency in Arabic is a significant advantage.
Qualifications for this position include a Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5-7 years of experience as an Executive Assistant or in a similar senior administrative role is required. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Experience with project management tools and modern office technologies is also highly desirable. You should possess excellent problem-solving abilities, strong time management skills, and a professional demeanor. This is a hybrid position, offering a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration. Join our client's team and contribute to their continued success.
Senior Administrative Executive Assistant
Posted 21 days ago
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Job Description
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents as required.
- Organize and coordinate internal and external meetings, including logistics, agendas, and minute-taking.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals.
- Handle confidential information with discretion and maintain strict privacy.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Ensure smooth day-to-day operations by managing office supplies, equipment, and vendor relationships.
- Liaise with clients, visitors, and other stakeholders, providing a professional and welcoming first impression.
- Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and confidentiality are paramount.
- Ability to multitask and prioritize workload effectively.
- Proactive problem-solving skills and a keen eye for detail.
- Experience with project management software is a plus.
Senior Administrative Executive Assistant
Posted 25 days ago
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Job Description
Responsibilities:
- Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Conduct research and compile data for executive decision-making.
- Handle confidential information with the utmost discretion and integrity.
- Coordinate logistics for virtual meetings and events, ensuring seamless execution.
- Act as a primary point of contact for internal and external stakeholders, managing communications efficiently.
- Proactively identify and resolve potential issues before they escalate.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by executives.
- Filter and prioritize emails and requests, ensuring executive attention is focused on critical matters.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills with a strong ability to multitask.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Slack or Microsoft Teams.
- Experience with video conferencing platforms (Zoom, Google Meet).
- High level of professionalism, maturity, and discretion.
- Ability to work independently with minimal supervision in a remote setting.
- Strong problem-solving skills and a proactive attitude.
- Familiarity with project management tools is a plus.
- A Bachelor's degree in Business Administration or a related field is preferred but not mandatory with extensive relevant experience.
We are looking for an individual who thrives in a remote-first culture, embraces technology for seamless collaboration, and is dedicated to providing exceptional administrative support. If you are a self-starter with a passion for efficiency and executive support, we encourage you to apply.
Senior Administrative Executive Assistant
Posted 25 days ago
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Executive Administrative Assistant
Posted 1 day ago
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Job Description
- Managing and coordinating complex executive calendars, scheduling meetings, and resolving conflicts.
- Arranging domestic and international travel, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Organizing and maintaining physical and digital filing systems.
- Coordinating meeting logistics, including room bookings, catering, and equipment setup.
- Acting as a liaison between executives and internal/external stakeholders.
- Processing expense reports and managing budgets for administrative functions.
- Conducting research and compiling information as needed.
- Providing general administrative support to the executive team.
- Maintaining a high level of confidentiality and professionalism.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Exceptional interpersonal skills and the ability to interact professionally with diverse individuals.
- High level of accuracy and attention to detail.
- Discretion and the ability to handle confidential information.
- Proactive approach to problem-solving and task management.
- Ability to work independently with minimal supervision.
- Experience with project coordination is a plus.
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel itineraries.
- Coordinate and book domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and process expense reports accurately and in a timely manner.
- Organize and prepare materials for meetings, including agendas, presentations, and reports.
- Take meeting minutes and track action items.
- Screen and direct phone calls, manage incoming and outgoing correspondence.
- Assist with event planning and coordination for internal and external functions.
- Maintain confidential files and records with utmost discretion.
- Conduct research and prepare reports as requested.
- Handle ad-hoc administrative projects and tasks to support the executive team.
- Serve as a primary point of contact for internal and external inquiries directed to the executives.
- Ensure the executive office operates efficiently and effectively.
Executive Administrative Assistant
Posted 1 day ago
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