Senior Executive Assistant - Office Management

211 Arad BHD60000 Annually WhatJobs

Posted 6 days ago

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full-time
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high degree of professionalism, and a proactive approach to problem-solving. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
  • Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
  • Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
  • Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
  • Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
  • Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
  • Assist with expense reporting and budget tracking for executive offices.
  • Handle confidential information with the utmost discretion and integrity.
  • Conduct research and gather information to support executive decision-making.
  • Anticipate the needs of executives and proactively address potential issues.
  • Manage office supplies, equipment, and vendor relationships as needed.
  • Provide general administrative support, including filing, data entry, and document management.
  • Coordinate company events and team-building activities as required.

Qualifications:
  • Proven experience as an Executive Assistant or in a similar high-level administrative support role.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
  • Discretion and a high level of confidentiality.
  • Proactive mindset and strong problem-solving abilities.
  • Ability to work independently with minimal supervision.
  • Experience in calendar management and complex travel coordination.
  • Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This is an excellent opportunity to support key leaders within a growing organization. The role is located in Hidd, Muharraq, BH , with a hybrid work model.
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Head of Project Management Office (PMO)

90210 Seef, Capital BHD130000 Annually WhatJobs

Posted 13 days ago

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full-time
Our client is seeking an accomplished and visionary Head of Project Management Office (PMO) to establish and lead their PMO function in Seef, Capital, BH . This senior leadership position requires an individual with extensive experience in developing and implementing robust project management frameworks, methodologies, and best practices across a large organization. The Head of PMO will be responsible for setting the strategic direction of the PMO, ensuring alignment with business objectives, and driving successful project delivery. Key responsibilities include developing and maintaining project governance, standardizing project management processes, tools, and templates, and providing guidance and support to project managers. You will also oversee resource allocation, portfolio management, risk assessment, and quality assurance for all projects. The ideal candidate will possess a Master's degree in Business Administration, Project Management, or a related field, along with a minimum of 12 years of experience in project management, with at least 5 years in a leadership role establishing or managing a PMO. PMP or PRINCE2 certification is highly desirable. Exceptional strategic thinking, leadership, and communication skills are critical, as is the ability to influence stakeholders at all levels. Proven experience in change management and fostering a culture of project management excellence is essential. You will be instrumental in enhancing project predictability, optimizing resource utilization, and ensuring that projects deliver their intended business value in Seef, Capital, BH .
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Head of Program Management Office (PMO) - Digital Transformation (Remote)

405 Seef, Capital BHD160000 Annually WhatJobs

Posted 16 days ago

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full-time
Our client is seeking a visionary and highly experienced Head of Program Management Office (PMO) to lead their critical digital transformation initiatives. This is a fully remote, full-time position offering the unique opportunity to architect and manage a robust PMO framework that drives innovation and strategic change across the organization. You will be responsible for establishing best practices, ensuring successful execution of programs, managing portfolios, and fostering a culture of project excellence. Your leadership in guiding complex digital initiatives will be paramount.

Responsibilities:
  • Establish, lead, and mature the Program Management Office (PMO) function, setting standards for project and program management.
  • Oversee the planning, execution, and delivery of a portfolio of digital transformation programs and projects.
  • Develop and implement standardized project management methodologies, tools, and processes.
  • Provide strategic direction and governance for all transformation initiatives, ensuring alignment with business objectives.
  • Manage program interdependencies, risks, issues, and resource allocation across the portfolio.
  • Mentor, coach, and develop a team of project and program managers.
  • Ensure effective communication and reporting of program status, progress, and key metrics to senior leadership and stakeholders.
  • Drive adoption of best practices in areas such as Agile, Waterfall, and hybrid project management approaches.
  • Oversee budget management for the program portfolio, ensuring financial discipline and transparency.
  • Facilitate strategic decision-making by providing data-driven insights and recommendations.
  • Champion a culture of continuous improvement within the PMO and project teams.
  • Manage relationships with external vendors and consultants engaged in transformation projects.
  • Conduct project post-mortems and implement lessons learned to enhance future project success.
  • Ensure compliance with relevant industry regulations and internal policies.
  • Stay abreast of emerging trends and technologies in digital transformation and program management.

Qualifications:
  • Master's degree in Business Administration, Management, Computer Science, or a related field.
  • 10+ years of progressive experience in program management and PMO leadership, with a strong focus on digital transformation.
  • Proven track record of establishing and leading successful PMOs in complex organizations.
  • Extensive experience with various project management methodologies (Agile, Waterfall, Hybrid, SAFe).
  • Exceptional leadership, strategic thinking, and communication skills.
  • Demonstrated ability to manage large, complex program portfolios and budgets.
  • Strong understanding of digital technologies and their application in business transformation.
  • Experience managing remote teams and fostering collaboration in a distributed environment.
  • PMP, PgMP, MSP, or equivalent certifications are highly desirable.
  • Excellent analytical, problem-solving, and decision-making abilities.
  • Proven ability to influence senior stakeholders and drive organizational change.
  • Experience in risk management and mitigation strategies.

This is a pivotal leadership role for a seasoned PMO executive ready to shape the future of digital innovation.
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Administrative Assistant, Executive Support

232 Seef, Capital BHD55000 Annually WhatJobs

Posted 8 days ago

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full-time
Our client, a prominent organization in the heart of the Capital Governorate, is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive executive support. This role operates on a hybrid model, offering a balanced approach to on-site collaboration and remote work flexibility.

The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.

Key Responsibilities:
  • Manage executive calendars and schedules.
  • Coordinate domestic and international travel arrangements.
  • Prepare meeting agendas and minutes.
  • Handle correspondence and screen communications.
  • Maintain confidential files and records.
  • Assist with report and presentation preparation.
  • Provide general administrative support to executives.
  • Ensure smooth office operations.
  • Act as a point of contact for internal and external stakeholders.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Executive Support

24553 Al Muharraq BHD3000 Monthly WhatJobs

Posted 9 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, answering phone calls, and greeting visitors. The ability to anticipate the needs of the executives you support and to act independently is essential. This role requires proficiency in office software suites and a keen eye for detail. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Maintaining organized filing systems, both physical and digital, is also a key duty. This position offers a dynamic work environment and the opportunity to work closely with senior leadership. A professional demeanor and a commitment to maintaining confidentiality are paramount. The hybrid nature of this role requires a balance of in-office presence for key collaborative tasks and remote work for independent duties, offering a blend of flexibility and interaction.

Key Responsibilities:
  • Manage and maintain executive calendars and schedules.
  • Coordinate and schedule meetings, appointments, and events.
  • Arrange travel logistics, including flights, accommodation, and itineraries.
  • Prepare reports, presentations, and other documents.
  • Handle incoming and outgoing correspondence and communications.
  • Manage and organize filing systems.
  • Serve as a point of contact for internal and external stakeholders.
  • Maintain confidentiality of sensitive information.
  • Provide general administrative support to the executive team.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3 years of experience in an administrative or executive assistant role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • Discretion and professionalism in handling confidential information.
  • Experience with hybrid work environments is a plus.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Operations Support

1151 Arad BHD20 Hourly WhatJobs

Posted 14 days ago

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Job Description

contractor
Our client is seeking a proactive and organized Administrative Assistant to provide crucial support to their operations team. This role is essential in ensuring the smooth functioning of daily activities and assisting with various administrative tasks. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining important documentation. A key part of your role will involve supporting project coordination, preparing reports, and assisting with event logistics. The ideal candidate possesses excellent communication skills, a meticulous attention to detail, and a strong proficiency in office software, including Microsoft Office Suite. You should be adept at multitasking and prioritizing tasks effectively in a busy environment. Experience with CRM systems or other relevant administrative software is advantageous. We are looking for an individual who is a self-starter, reliable, and committed to providing high-quality administrative support. This contract position offers a valuable opportunity to contribute to a dynamic team and gain experience in a key support function.
Location: Sanad, Capital, BH . This role requires your presence in the office.
Responsibilities:
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Handle incoming and outgoing correspondence, including emails and phone calls.
  • Organize and maintain physical and digital filing systems.
  • Prepare reports, presentations, and other documents.
  • Assist with travel arrangements and expense reporting.
  • Support project management activities, including tracking deadlines.
  • Coordinate logistics for meetings and events.
  • Serve as a point of contact for internal and external inquiries.
  • Perform general office duties, such as data entry and supply management.
  • Liaise with different departments to ensure seamless operations.
Qualifications:
  • High school diploma or equivalent; Associate's degree is a plus.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Experience with office equipment and administrative software.
This advertiser has chosen not to accept applicants from your region.

Senior Administrative Assistant - Executive Support

218 Manama, Capital BHD35000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is ideal for an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. The successful candidate will be responsible for a wide range of administrative duties, including managing complex calendars, coordinating travel arrangements, preparing meeting agendas and minutes, and handling confidential information with discretion. You will act as a key point of contact for internal and external stakeholders, ensuring smooth communication flow and timely responses.

Key responsibilities include preparing reports and presentations, organizing and maintaining electronic and physical filing systems, and managing office supplies and equipment. You will also assist with event planning, onboarding new team members, and special projects as assigned. The ability to anticipate needs and proactively address potential issues is paramount. This position requires a professional demeanor, excellent interpersonal skills, and a commitment to maintaining a high level of efficiency and organization. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using virtual collaboration tools. You will be expected to contribute to a positive and productive work environment, supporting the executive team and ensuring the smooth operation of daily administrative functions. This hybrid role will require you to work some days in the office and some days remotely, offering a balance between in-person collaboration and focused work at home. Flexibility and adaptability will be key to success in this role. You will have the opportunity to work closely with senior leadership, gaining valuable insights into business operations and contributing to critical decision-making processes through effective administrative support. We are looking for a dedicated individual who can uphold the highest standards of professionalism and efficiency.
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Remote Administrative Assistant (Executive Support)

00710 BH Al Muharraq BHD3200 Annually WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client is seeking a highly efficient, organized, and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for a detail-oriented individual who excels at managing schedules, coordinating communications, and handling various administrative tasks with discretion and professionalism. The Remote Administrative Assistant will be responsible for managing complex calendars, scheduling meetings and appointments, and making travel arrangements for senior executives. You will serve as a primary point of contact, screening and directing phone calls and emails, and ensuring timely responses to inquiries.

Key responsibilities include preparing reports, presentations, and correspondence. You will be responsible for maintaining organized digital filing systems, managing databases, and assisting with project coordination. Discretion and confidentiality are paramount, as you will be handling sensitive information. The ability to anticipate needs, proactively address potential issues, and work independently with minimal supervision is crucial. Strong proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, is required. Excellent written and verbal communication skills are essential for effective interaction with internal teams, clients, and external partners. This role demands exceptional organizational skills, the ability to multitask effectively, and a keen eye for detail. The ideal candidate will be tech-savvy, adaptable to new tools and processes, and committed to providing a high level of support in a remote work setting. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a flexible, home-based role.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant.
  • Proven experience in calendar management, travel arrangements, and meeting coordination.
  • Exceptional proficiency in Microsoft Office Suite or Google Workspace.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • High level of discretion and confidentiality.
  • Ability to work independently and proactively manage tasks.
  • Tech-savvy with a willingness to learn new software and tools.
This advertiser has chosen not to accept applicants from your region.

Senior Administrative Assistant - Executive Support

10705 Al Ghurayfah BHD55000 Annually WhatJobs

Posted 12 days ago

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full-time
Our client, a dynamic and rapidly growing financial services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This hybrid role offers a blend of in-office collaboration and remote flexibility, based in Sitra, Capital, BH . The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be the backbone of executive operations, ensuring smooth workflow and efficient management of daily schedules, correspondence, and travel arrangements.

Key Responsibilities:
  • Manage complex calendars and schedules for multiple executives, including coordinating meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
  • Screen and prioritize incoming communications, including emails, calls, and mail.
  • Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
  • Prepare expense reports and manage budget tracking for executive activities.
  • Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
  • Act as a liaison between executives and internal/external stakeholders.
  • Provide logistical support for meetings, conferences, and events, including venue booking and catering.
  • Conduct research and compile information as needed for executive projects.
  • Anticipate the needs of executives and proactively address potential issues.
  • Assist with onboarding new team members by preparing necessary documentation and introductions.
  • Maintain a professional and positive demeanor, representing the executive team with integrity.
Qualifications:
  • High school diploma required; Associate's or Bachelor's degree preferred.
  • Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Exceptional organizational and time-management skills, with the ability to prioritize effectively.
  • Strong written and verbal communication skills.
  • Discretion and confidentiality are paramount.
  • Experience in planning and coordinating travel arrangements and expense reporting.
  • Ability to multitask and thrive in a fast-paced environment.
  • Proactive and resourceful, with a problem-solving attitude.
  • Experience working in a hybrid model, demonstrating flexibility and adaptability.
  • Familiarity with office management procedures and basic accounting principles.
This role requires a dedicated professional who thrives on enabling executive success through seamless administrative support.
This advertiser has chosen not to accept applicants from your region.

Remote Administrative Assistant & Executive Support

10001 Seef, Capital BHD50000 Annually WhatJobs

Posted 12 days ago

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full-time
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant & Executive Support professional to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from any location with a reliable internet connection. You will be instrumental in ensuring the smooth operation of daily administrative tasks and providing seamless support to executives.

Key responsibilities include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, itineraries), and preparing meeting materials. You will also be responsible for drafting correspondence, managing email communications, organizing digital files, and conducting research as needed. Exceptional communication skills and a polished, professional demeanor are essential, as you will be the first point of contact for many internal and external stakeholders.

The ideal candidate will have a proven track record of providing high-level administrative support in a remote or fast-paced environment. Proficiency with various office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools is required. You must be a self-starter, capable of prioritizing tasks effectively, maintaining confidentiality, and anticipating the needs of the executives you support.

Responsibilities:
  • Manage and organize executive calendars, including scheduling meetings, appointments, and conference calls.
  • Coordinate complex domestic and international travel arrangements, including flights, hotels, and ground transportation.
  • Prepare agendas, minutes, and supporting documents for meetings.
  • Draft, proofread, and send professional correspondence and emails.
  • Manage incoming and outgoing mail and packages.
  • Organize and maintain digital and physical filing systems.
  • Conduct research on various topics as requested by executives.
  • Assist with expense reporting and budget tracking.
  • Act as a liaison between executives and other employees, clients, or partners.
  • Maintain strict confidentiality of sensitive information.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3-5 years of experience as an Administrative Assistant or Executive Assistant, with demonstrable experience in remote work environments.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and manage deadlines effectively.
  • Proactive problem-solving abilities and resourcefulness.
  • Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams).
  • Discretion and confidentiality are paramount.
This is an excellent opportunity to join a dynamic team and provide vital support from anywhere.
This advertiser has chosen not to accept applicants from your region.
 

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