Office Manager, Executive Administration

20550 Hamad Town, Northern BHD60000 Annually WhatJobs

Posted 1 day ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of their busy office in Hamad Town, Northern, BH . This role is crucial in ensuring a smooth, efficient, and welcoming work environment. The Office Manager will be responsible for a wide range of administrative and logistical tasks, supporting the executive team and ensuring the office functions at its best. This position requires a detail-oriented individual with excellent multitasking abilities and strong interpersonal skills.

Key Responsibilities:
  • Manage day-to-day office operations, including supplies management, mail handling, and facility maintenance.
  • Coordinate office events, meetings, and travel arrangements for staff and executives.
  • Develop and implement office policies and procedures to improve efficiency and workflow.
  • Oversee vendor relationships, including negotiating contracts and managing service agreements.
  • Act as the primary point of contact for office-related inquiries from employees and external visitors.
  • Manage the reception area, ensuring a professional and welcoming atmosphere.
  • Assist with onboarding new employees, including workspace setup and orientation.
  • Maintain office filing systems, both physical and digital, ensuring information is organized and accessible.
  • Handle confidential information with discretion and professionalism.
  • Supervise administrative staff (if applicable) and provide guidance and support.
  • Manage the office budget and process expense reports.
  • Ensure compliance with health and safety regulations within the office environment.
Qualifications:
  • High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
  • Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong communication and interpersonal abilities.
  • Ability to multitask, prioritize, and manage time effectively.
  • Discretion and a high level of professionalism in handling sensitive information.
  • Experience with budgeting and vendor management.
  • Problem-solving skills and a proactive approach to identifying and resolving issues.
This is an on-site role, offering a stable and engaging work environment where your contributions directly impact the company's operational success.
This advertiser has chosen not to accept applicants from your region.

Remote Virtual Assistant - Administrative Support

619 Isa Town, Northern BHD25 Hourly WhatJobs

Posted 7 days ago

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Job Description

part-time
Our client is seeking a highly organized and proactive Remote Virtual Assistant to provide comprehensive administrative support. This is a fully remote, part-time position, allowing you to work from the comfort of your home office. You will be responsible for managing a variety of administrative tasks that are crucial to the smooth operation of our business. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in an independent work environment. This role requires self-discipline and the ability to manage time effectively to meet deadlines consistently.

Responsibilities:
  • Manage and organize digital calendars, scheduling appointments and meetings across different time zones.
  • Handle email correspondence, screening messages, responding to routine inquiries, and flagging urgent communications.
  • Prepare and edit documents, presentations, and reports with a high degree of accuracy.
  • Conduct online research for various projects and compile findings into organized summaries.
  • Assist with travel arrangements, including booking flights, accommodations, and creating itineraries.
  • Maintain and update databases and customer relationship management (CRM) systems.
  • Process invoices and manage basic bookkeeping tasks.
  • Provide customer support via email and phone, addressing inquiries and resolving issues professionally.
  • Organize and maintain digital filing systems for easy retrieval of information.
  • Collaborate with team members remotely using project management and communication tools.
  • Anticipate needs and proactively offer support to ensure efficient workflow.
  • Manage social media accounts, including scheduling posts and engaging with followers.

Requirements:
  • Proven experience as a Virtual Assistant or in a similar administrative role.
  • Excellent written and verbal communication skills in English.
  • Proficiency in standard office software (Microsoft Office Suite, Google Workspace).
  • Familiarity with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Zoom).
  • Strong organizational and time management skills with the ability to multitask effectively.
  • High level of discretion and confidentiality.
  • Reliable high-speed internet connection and a dedicated home workspace.
  • Self-motivated with the ability to work independently and meet deadlines.
  • Experience with CRM software and basic accounting principles is a plus.
  • A positive attitude and a commitment to providing exceptional support.

This is an excellent opportunity for a skilled administrative professional seeking a flexible, remote work arrangement. Our client values dedication, efficiency, and a proactive approach to support.
This advertiser has chosen not to accept applicants from your region.

Customer Service and Administrative Support

Manama, Capital Zeiders Enterprises

Posted 1 day ago

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Job Description

Job Title: Customer Service/Administrative Support

Summary

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties and Responsibilities

  • Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
  • Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
  • Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
  • Provide administrative and clerical services
  • Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
  • Ensure that information and referral services provided are entered and counted in FFSMIS
  • Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

  • This job has no supervisory responsibilities.

Required Education and/or Experience Qualifications

  • High school diploma or GED
  • Experience working with computers and office automation software
  • Knowledge of basic customer service skills
  • Ability to handle multiple tasks and determine priority of tasks
  • Strong verbal and written skills
  • Possess a general knowledge base of community and military resources
  • Ability to follow directions carefully and understand complex protocols
  • Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
  • Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

  • Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills and Abilities

  • This position requires access to U.S. Government facilities and systems.
  • U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

  • Ability to work both independently and as part of a team.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

#J-18808-Ljbffr
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Customer Service and Administrative Support

Al Juffair BHD40000 - BHD55600 Y Zeiders Enterprises

Posted today

Job Viewed

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Job Description

Job Title: Customer Service/Administrative Support

Summary - This position is a contingent opportunity and would begin work upon award.

Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.

Essential Duties and Responsibilities

  • Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
  • Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
  • Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
  • Provide administrative and clerical services
  • Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
  • Ensure that information and referral services provided are entered and counted in FFSMIS
  • Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories

Supervisory Responsibilities

  • This job has no supervisory responsibilities.

Required Education and/or Experience Qualifications

  • High school diploma or GED
  • Experience working with computers and office automation software
  • Knowledge of basic customer service skills
  • Ability to handle multiple tasks and determine priority of tasks
  • Strong verbal and written skills
  • Possess a general knowledge base of community and military resources
  • Ability to follow directions carefully and understand complex protocols
  • Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
  • Knowledge of military lifestyle, ranks, and organizations

Preferred Qualifications

  • Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Other Skills and Abilities

  • This position requires access to U.S. Government facilities and systems.
  • U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

  • Ability to work both independently and as part of a team.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer

Pay Range: $40,000 - $55,600

PLEASE NOTE: The Zeiders pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

This advertiser has chosen not to accept applicants from your region.

Customer Service and Administrative Support

Juffair, Capital Zeiders Enterprises, Inc

Posted 6 days ago

Job Viewed

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Job Description

Description
Job Title: Customer Service/Administrative Support
Summary
Customer Service/Administrative Support personnel are normally the first point of contact for a client. They are responsible for providing basic information, scheduling appointments, and providing administrative support functions.
Essential Duties and Responsibilities
+ Receive, screen, and direct callers and walk-in customers to the appropriate FFSP staff
+ Provide general, basic information and referral of customers to military and community resources, utilizing other FFSP staff for more in-depth, complicated requests for information.
+ Enroll and schedule customers in briefs, workshops, classes, and individual appointments, when not provided through centralized scheduling.
+ Provide administrative and clerical services
+ Provide a variety of administrative and clerical support functions, e.g., finalizing official correspondence, preparing military messages, making travel arrangements, distributing mass mailings, managing files, receiving messages for staff
+ Ensure that information and referral services provided are entered and counted in FFSMIS
+ Provide a variety of Counseling and Advocacy Program administrative support functions, e.g., preparing and finalizing official correspondence, data entry, attending and taking minutes at meetings, scheduling appointments, screening and directing potentially distraught or difficult callers or walk-in clients, managing files, maintaining referral and community resource directories
Supervisory Responsibilities
+ This job has no supervisory responsibilities.
Required Education and/or Experience Qualifications
+ High school diploma or GED
+ Experience working with computers and office automation software
+ Knowledge of basic customer service skills
+ Ability to handle multiple tasks and determine priority of tasks
+ Strong verbal and written skills
+ Possess a general knowledge base of community and military resources
+ Ability to follow directions carefully and understand complex protocols
+ Ability to take and prepare meeting minutes, prepare correspondence, and accurately enter data into required data systems
+ Knowledge of military lifestyle, ranks, and organizations
Preferred Qualifications
+ Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
+ Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
+ Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Other Skills and Abilities
+ This position requires access to U.S. Government facilities and systems.
+ U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
+ Ability to work both independently and as part of a team.
+ Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
+ Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
+ Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
+ Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
+ Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computers, telephones, copiers, printers, and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment: The physical demands and work environment characteristics described here represent those employees encounter while performing the essential functions of this job. Reasonable accommodations may be enabled for individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Zeiders Enterprises, Inc. is an Equal Opportunity Employer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c))
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Executive Support

753 Isa Town, Northern BHD35000 Annually WhatJobs

Posted 1 day ago

Job Viewed

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with discretion and professionalism. While the primary focus is remote, occasional in-person support may be required. You will be the gatekeeper and organizer for senior leadership, managing calendars, coordinating meetings, preparing documents, and handling communications.

Key responsibilities include managing complex calendars for multiple executives, scheduling meetings and appointments, and making travel arrangements. You will prepare reports, presentations, and correspondence, ensuring accuracy and adherence to company standards. Handling incoming and outgoing mail and communications, screening calls, and responding to inquiries on behalf of executives will be part of your daily duties. Maintaining confidential files and records, both physical and digital, is essential. You will also assist with event planning and coordination for team meetings and off-sites. The ideal candidate possesses excellent organizational and time management skills, with a keen attention to detail. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Exceptional written and verbal communication skills, along with strong interpersonal abilities, are necessary to interact effectively with internal and external stakeholders. Previous experience as an administrative assistant, executive assistant, or in a similar support role is highly desirable. The ability to multitask, prioritize effectively, and work independently in a remote setting is key. This is a great opportunity to provide vital support to our client's leadership team, contributing to their success from your remote workspace in the Isa Town, Southern, BH area.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Executive Support

602 Riffa, Southern BHD60000 Annually WhatJobs

Posted 4 days ago

Job Viewed

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This position is based in Riffa, Southern, BH , with a hybrid work arrangement allowing for a balance between in-office collaboration and remote work flexibility. The ideal candidate will manage a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. Responsibilities include managing complex calendars, coordinating travel arrangements, preparing meeting agendas and minutes, handling confidential correspondence, and liaising with internal and external stakeholders. You will be the first point of contact for the executives you support, requiring exceptional professionalism, discretion, and interpersonal skills. A keen eye for detail, excellent time management, and proficiency in modern office software are essential. This role offers an excellent opportunity to contribute to a high-performing team and gain exposure to various business operations.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare meeting agendas, take detailed minutes, and track action items.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Draft, proofread, and edit professional correspondence and documents.
  • Maintain organized filing systems, both physical and digital, for confidential information.
  • Assist with expense reporting and budget tracking for the executive team.
  • Coordinate logistics for executive meetings and events.
  • Serve as a liaison between executives and internal departments, as well as external partners.
  • Anticipate the needs of the executives and proactively address potential issues.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information with discretion and professionalism.
  • Excellent interpersonal skills and a customer-service oriented approach.
  • Ability to multitask and prioritize effectively in a dynamic environment.
  • Proactive attitude and a high level of initiative.
This hybrid role offers a competitive salary, benefits package, and the opportunity to work within a supportive and professional environment.
This advertiser has chosen not to accept applicants from your region.
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About the latest Office administration Jobs in Manama !

Administrative Assistant, Executive Support

20001 Al Malikiyah, Northern BHD65000 Annually WhatJobs

Posted 6 days ago

Job Viewed

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Job Description

full-time
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive executive support to senior leadership. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling sensitive information with the utmost confidentiality. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. Your responsibilities will include preparing reports, organizing documents, and supporting various administrative projects as needed. This role requires a proactive approach to problem-solving and the ability to anticipate the needs of the executives you support. You will act as a key point of contact and facilitator, ensuring the smooth flow of information and operations for the leadership team. This is an excellent opportunity to contribute to the effectiveness of a key executive team within a progressive organization, working remotely and supporting the broader operational goals that may be based in Hidd, Muharraq, BH . We are looking for a dedicated and resourceful individual who thrives in a dynamic, fast-paced environment.

Key Responsibilities:
  • Manage complex executive calendars, including scheduling meetings, appointments, and conference calls.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, presentations, and reports.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Handle confidential information with discretion and professionalism.
  • Organize and maintain digital and physical filing systems.
  • Assist with expense reporting and budget tracking.
  • Provide general administrative support to executives and their teams.
  • Conduct research and gather information as needed for projects and meetings.
  • Serve as a liaison between executives and other employees, clients, and external partners.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3 years of experience providing administrative support to senior-level executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time management, and multitasking skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and proactively anticipate needs.
  • Discretion and a high level of professionalism are essential.
  • Experience with video conferencing tools and virtual collaboration platforms.
  • Ability to adapt to changing priorities and deadlines in a remote work setting.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Executive Support

1510 Busaiteen, Muharraq BHD55000 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Busaiteen, Muharraq, BH . This role is crucial for ensuring the smooth operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for calendar management, travel arrangements, meeting preparation, document management, and serving as a primary point of contact for internal and external stakeholders. Strong communication and interpersonal skills are essential for interacting with executives, colleagues, and visitors. This is a hybrid position, requiring regular presence in the office for essential duties while allowing for some remote flexibility for specific tasks. The ability to anticipate needs, problem-solve independently, and maintain confidentiality is paramount. Responsibilities include:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Coordinate domestic and international travel, including flights, accommodation, and itinerary planning.
  • Prepare agendas, take minutes, and distribute meeting materials for executive meetings.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses.
  • Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
  • Prepare reports, presentations, and other documents as required.
  • Liaise with internal departments and external contacts on behalf of the executives.
  • Assist with event planning and coordination for company functions.
  • Manage office supplies and equipment, ensuring adequate stock levels.
  • Provide general administrative support, including data entry and research.
  • Maintain a high level of confidentiality and discretion in all matters.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3-5 years of experience in an administrative or executive assistant role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize effectively.
  • Discretion and a strong sense of confidentiality.
  • Proactive and able to work independently with minimal supervision.
  • Experience with travel arrangements and calendar management.
  • Adaptability to work in a hybrid office environment.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Executive Support

235 BH Al Muharraq BHD40000 Annually WhatJobs

Posted 11 days ago

Job Viewed

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Job Description

full-time
Our client is actively seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support on a fully remote basis. This is an excellent opportunity for an individual with exceptional organizational skills, a keen eye for detail, and a commitment to maintaining confidentiality and efficiency. The successful candidate will manage a broad range of administrative tasks, ensuring the smooth operation of executive functions from a remote setting. You will serve as a key point of contact and facilitator, enabling executives to focus on strategic priorities.

Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. Handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a significant part of the role. Maintaining electronic and physical filing systems, organizing documents, and ensuring information is readily accessible are crucial. You will also assist with special projects, conduct research, and perform other administrative duties as assigned. The ideal candidate will be proficient in various office software suites and communication tools, demonstrating a strong ability to adapt to new technologies. Excellent written and verbal communication skills, superior time management abilities, and a proactive approach to problem-solving are essential. This remote position requires a high degree of self-discipline, initiative, and the ability to work independently while maintaining strong collaborative relationships with team members and executives. Join us in providing essential support that drives success for our client's leadership team.
This advertiser has chosen not to accept applicants from your region.
 

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