442 Other Executive Assistant Manama Aubh Student Habiba Maher jobs in Bahrain
Operations Manager - Office Administration
152 Shahrakan
BHD70000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Operations Manager to oversee the administrative functions of their busy office in Manama, Capital, BH . This role is critical in ensuring the smooth and efficient day-to-day operations of the organization. The Operations Manager will be responsible for managing facilities, supervising administrative staff, implementing operational policies, overseeing procurement, and ensuring a productive and safe working environment. The ideal candidate possesses strong leadership skills, a comprehensive understanding of office management best practices, and the ability to drive process improvements.
Key Responsibilities:
Key Responsibilities:
- Oversee the daily operations of the office, ensuring efficiency and effectiveness.
- Manage and mentor a team of administrative staff, providing guidance and performance management.
- Develop, implement, and enforce office policies and procedures.
- Manage office budgets, including forecasting, tracking expenses, and ensuring cost-effectiveness.
- Oversee procurement of office supplies, equipment, and services, negotiating with vendors to secure favorable terms.
- Manage facilities maintenance, ensuring a safe, clean, and functional work environment.
- Coordinate with IT support for equipment and network needs.
- Implement and manage operational improvements to enhance productivity and streamline workflows.
- Ensure compliance with health, safety, and regulatory standards within the office.
- Organize company events and meetings as required.
- Act as a primary point of contact for vendors, suppliers, and service providers.
- Contribute to strategic planning related to office infrastructure and resource allocation.
- Handle escalated administrative issues and provide solutions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management, operations management, or a similar administrative leadership role.
- Proven experience in managing teams and fostering a positive work environment.
- Strong understanding of budgeting, procurement, and vendor management.
- Excellent organizational, time-management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong problem-solving and decision-making skills.
- Excellent communication and interpersonal skills.
- Knowledge of health and safety regulations.
- Ability to work onsite in Manama, Capital, BH .
This advertiser has chosen not to accept applicants from your region.
0
Operations Manager (Office Administration)
1030 Sidon
BHD65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a rapidly growing professional services firm, is seeking an experienced and highly organized Operations Manager to oversee administrative functions and ensure the smooth day-to-day running of our office. This critical role involves managing office resources, optimizing operational processes, and providing a high level of support to all departments. As an Operations Manager, you will be instrumental in maintaining an efficient and productive work environment. Responsibilities include managing office budgets, overseeing facilities management, negotiating with vendors, and ensuring compliance with health and safety regulations. You will also be responsible for developing and implementing administrative policies and procedures, supervising administrative staff, and managing procurement of office supplies and equipment. This hybrid role allows for strategic planning and remote work on policy development, alongside essential on-site supervision and coordination. The ideal candidate will possess strong leadership skills, exceptional organizational abilities, and a proactive approach to problem-solving. A solid understanding of office administration, human resources basics, and financial management is essential. Experience in managing change and improving operational efficiency is highly valued. This position is based in **Hidd, Muharraq, BH**, with flexibility for remote work on certain tasks and strategic initiatives. We offer a competitive salary, comprehensive benefits package, and opportunities for career advancement in a dynamic and supportive corporate setting. Join us to play a pivotal role in optimizing our operational success.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations and administrative functions.
- Manage office budgets, expenses, and vendor contracts.
- Supervise and develop administrative support staff.
- Ensure compliance with health, safety, and regulatory standards.
- Develop and implement efficient office policies and procedures.
- Manage procurement of office supplies, equipment, and services.
- Oversee facilities management and maintenance.
- Support HR functions such as onboarding and record-keeping.
- Improve operational efficiency through process optimization.
- Act as a key liaison between management and administrative staff.
Qualifications:
- Proven experience in operations management, office administration, or a similar role.
- Strong leadership, organizational, and time-management skills.
- Excellent financial acumen and budgeting experience.
- Proficiency in relevant office software and management systems.
- Experience with vendor negotiation and contract management.
- Knowledge of HR principles and compliance requirements.
- Ability to work effectively in a hybrid work environment.
- Bachelor's degree in Business Administration, Management, or a related field.
This advertiser has chosen not to accept applicants from your region.
1
Operations Manager - Office Administration
11223 BH Riffa, Southern
BHD5000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Operations Manager to oversee the administrative functions of their office. This critical role involves ensuring the smooth and efficient day-to-day running of the workplace, managing resources, and supporting various departments. The ideal candidate will have a strong background in office management, process improvement, and team leadership. You will be responsible for budgeting, vendor management, facilities coordination, and implementing administrative policies and procedures.
Key Responsibilities:
Key Responsibilities:
- Oversee daily administrative operations, ensuring efficiency and effectiveness.
- Manage office budgets, including tracking expenses and identifying cost-saving opportunities.
- Develop and implement administrative policies and procedures to optimize workflow.
- Supervise and mentor administrative staff, providing guidance and performance feedback.
- Manage vendor relationships, including negotiating contracts and ensuring timely service delivery.
- Coordinate office maintenance, security, and supplies management.
- Plan and execute office moves, renovations, and event logistics.
- Ensure compliance with health, safety, and environmental regulations within the office premises.
- Serve as a point of contact for internal and external stakeholders regarding administrative matters.
- Implement and manage IT support services for the office.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management, operations management, or a similar administrative leadership role.
- Proven ability to manage budgets and control costs.
- Strong organizational, time management, and multitasking skills.
- Excellent leadership and team management capabilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with facilities management and vendor relations.
- Strong problem-solving and decision-making abilities.
- Effective communication and interpersonal skills.
- Experience with HR administrative functions is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Executive Support
735 Jbeil
BHD50000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This role is crucial for ensuring the smooth and efficient operation of executive functions within a fully remote setup. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing documents, and facilitating communication between executives and internal/external stakeholders. The ideal candidate possesses exceptional organizational skills, a high degree of professionalism, and the ability to manage multiple priorities effectively while working independently.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Screen and direct incoming calls, emails, and mail; prioritize and respond to routine inquiries.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Conduct research on various topics as requested by executives.
- Assist with the preparation of expense reports and budget tracking.
- Act as a liaison between executives and internal departments or external clients.
- Manage confidential information with discretion and integrity.
- Provide administrative support for special projects as needed.
- Ensure smooth communication flow and anticipate the needs of the executives.
- Maintain a professional and courteous demeanor at all times.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an administrative assistant or executive assistant, preferably in a remote capacity.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent calendar management and organizational skills.
- Strong written and verbal communication abilities.
- Experience with travel booking and expense reporting.
- Ability to multitask, prioritize tasks, and manage time effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive problem-solving skills and attention to detail.
- Ability to work independently with minimal supervision.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
777 Askar, Southern
BHD50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical fully remote position, requiring exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks effectively from a home office. You will be responsible for a wide range of duties, including calendar management, travel arrangements, meeting coordination, preparing correspondence, and managing confidential information. The ideal candidate will possess outstanding communication and interpersonal skills, a strong command of office technology, and the ability to anticipate needs and work independently in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Manage and organize digital and physical files, ensuring efficient record-keeping and easy retrieval.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for various projects and reports.
- Assist with expense reporting and budget tracking for assigned executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges to ensure smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- High level of discretion and confidentiality.
- Adaptability and willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
90210 Northern, Northern
BHD55000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for an administrative professional who excels at managing tasks, communication, and schedules from a distance. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing documents and presentations, and handling correspondence on behalf of executives. Key duties include screening calls and emails, organizing virtual meetings, maintaining confidential files, conducting research, and anticipating the needs of the executives you support. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, strong written and verbal communication abilities, and a high level of discretion. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. This role demands a proactive mindset, the ability to multitask effectively, and a commitment to providing seamless support. You will be the go-to person for administrative tasks, ensuring that executives can focus on their strategic responsibilities. This is a fantastic opportunity for an experienced administrative professional to contribute their skills remotely, supporting key leaders within our organization and enhancing overall efficiency. Your ability to manage a wide range of administrative duties with precision and professionalism will be highly valued, serving executives in the **Shakhura, Northern, BH** region and potentially globally. You will be key in ensuring smooth daily operations for the executives, managing their schedules, communications, and travel logistics with utmost efficiency. We are looking for someone who is adaptable, resourceful, and dedicated to providing top-tier administrative support in a virtual environment, anticipating challenges and proactively finding solutions.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel.
- Handle all aspects of travel arrangements, including booking flights, accommodation, and ground transportation.
- Prepare, proofread, and edit documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
- Maintain confidential files and records, ensuring accuracy and accessibility.
- Conduct research and compile information for executive projects and initiatives.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Manage expense reports and other administrative financial tasks.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proven experience providing support to senior-level executives.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- Proactive and resourceful problem-solving skills.
- Ability to work independently and manage multiple priorities in a remote setting.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant - Executive Support
1070 Northern, Northern
BHD50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a prominent international organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, handling travel arrangements, and serving as a primary point of contact for executives. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a dynamic, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and minutes.
- Handle all aspects of executive travel arrangements, including flights, accommodation, visas, and ground transportation.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
- Draft, proofread, and edit correspondence, reports, and other documents with a high degree of accuracy.
- Assist with the preparation and submission of expense reports.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and compile information for various projects as needed.
- Provide general administrative support to the executive team, anticipating needs and proactively addressing them.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Ability to work independently with minimal supervision in a remote setting.
- Experience with expense reporting systems and travel booking platforms.
- Proactive attitude and ability to anticipate needs.
- Adaptability to changing priorities and work effectively under pressure.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Other executive assistant manama aubh student habiba maher Jobs in Bahrain !
6
Senior Administrative Officer - Executive Support
432 Durrat Al Bahrain
BHD60000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Officer to provide comprehensive executive support to senior leadership within their organization, based in Sitra, Capital, BH . This critical role requires a polished professional with exceptional multitasking abilities, strong communication skills, and a keen attention to detail. You will be instrumental in ensuring the smooth and efficient operation of executive activities, managing complex schedules, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
The ideal candidate will possess extensive experience in executive administration, demonstrating a proven ability to handle demanding schedules and sensitive matters with grace and efficiency. Exceptional organizational skills, resourcefulness, and a proactive approach to problem-solving are essential. Strong proficiency in office software suites (Microsoft Office, Google Workspace) and excellent written and verbal communication skills are required. The ability to maintain a high level of professionalism and composure under pressure is paramount. Discretion and trustworthiness are non-negotiable requirements for this position.
Qualifications:
This is an excellent opportunity to become an integral part of an executive team and contribute to the smooth functioning of a leading organization. Our client is committed to professional development and offers a supportive work environment. The position is located in Sitra, Capital, BH .
Key Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements with meticulous precision.
- Coordinate and prepare for meetings, including preparing agendas, compiling relevant documents, taking minutes, and following up on action items.
- Act as a gatekeeper and liaison between executives and internal/external clients, staff, and other stakeholders, managing correspondence and inquiries professionally.
- Prepare, edit, and proofread a variety of documents, reports, presentations, and communications with a high degree of accuracy.
- Organize and manage travel logistics, including booking flights, accommodation, visas, and preparing detailed itineraries.
- Handle confidential information with the utmost discretion and professionalism.
- Manage office supplies, equipment, and vendor relationships relevant to the executive office.
- Assist with event planning and coordination for executive-led initiatives or meetings.
- Conduct research and compile data for various projects and reports as requested by executives.
- Implement and refine administrative processes and procedures to enhance efficiency and effectiveness.
- Provide support to other administrative staff as needed, fostering a collaborative team environment.
- Anticipate the needs of the executives and proactively address potential issues.
The ideal candidate will possess extensive experience in executive administration, demonstrating a proven ability to handle demanding schedules and sensitive matters with grace and efficiency. Exceptional organizational skills, resourcefulness, and a proactive approach to problem-solving are essential. Strong proficiency in office software suites (Microsoft Office, Google Workspace) and excellent written and verbal communication skills are required. The ability to maintain a high level of professionalism and composure under pressure is paramount. Discretion and trustworthiness are non-negotiable requirements for this position.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.
- Minimum of 7 years of progressive experience in administrative support, with at least 3 years providing direct support to C-level executives.
- Proven experience managing complex calendars, travel arrangements, and event coordination.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with strong proofreading abilities.
- High level of discretion, integrity, and professionalism.
- Ability to work independently and take initiative.
- Experience in a fast-paced corporate environment is highly desirable.
- Familiarity with CRM or project management tools is a plus.
This is an excellent opportunity to become an integral part of an executive team and contribute to the smooth functioning of a leading organization. Our client is committed to professional development and offers a supportive work environment. The position is located in Sitra, Capital, BH .
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant - Executive Support (Remote)
55555 Ghuraifa, Capital
BHD70000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a prominent industry leader, is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will be the primary point of contact for a senior executive, managing their complex schedule, coordinating travel arrangements, preparing important documents, and ensuring smooth daily operations.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a liaison between the executive and internal/external stakeholders, handling communications with professionalism and discretion.
- Manage and organize electronic and physical files, ensuring easy retrieval of information.
- Conduct research and compile data for reports and presentations as requested.
- Handle confidential information with the utmost discretion and security.
- Process expense reports and manage departmental budgets in accordance with company policies.
- Anticipate needs and proactively address potential issues to ensure the executive's time is utilized effectively.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills, with a proven ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Proactive approach, with the ability to anticipate needs and take initiative.
- Experience with calendar management and complex travel coordination.
- Ability to work independently and as part of a remote team, demonstrating flexibility and adaptability.
- Experience in budget tracking and expense reporting.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager - Corporate Administration
611 Askar, Southern
BHD4000 month
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic and growing business in the heart of Sanad, Capital, BH , is seeking an organized and proactive Office Manager to oversee the smooth day-to-day operations of their corporate office. This is a critical role responsible for ensuring an efficient, productive, and welcoming work environment for staff and visitors. The Office Manager will manage a wide range of administrative tasks, including facilities management, vendor relations, budget tracking, office supplies procurement, and implementing administrative policies and procedures. You will be the primary point of contact for facilities-related issues, coordinate office maintenance and repairs, and ensure compliance with health and safety regulations. Responsibilities also include supporting HR functions such as onboarding new employees, managing employee records, and assisting with event planning and execution for internal and external meetings. The ideal candidate will have a minimum of 5 years of experience in office administration or management, preferably within a corporate setting. Exceptional organizational skills, keen attention to detail, strong communication and interpersonal abilities, and proficiency in Microsoft Office Suite are essential. A proactive approach to problem-solving and the ability to multitask effectively in a fast-paced environment are crucial. Experience in managing budgets and negotiating with suppliers is a significant advantage. You will be responsible for creating and maintaining an organized and efficient workspace, ensuring that all administrative functions support the company's strategic goals. This role requires a reliable and dedicated professional who can take ownership of their responsibilities and contribute positively to the team's success.
This advertiser has chosen not to accept applicants from your region.
9