12 Personal Assistant Executive Secretary jobs in Manama
Personal Assistant/ Executive Secretary
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- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Administrative Assistant
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**Duties and Responsibilities include**:
**Administrative Duties**
- Manage VP’s calendar by organizing meetings and appointments.
- Correspond and communicate effectively with internal and external constituencies.
- Assist with travel arrangements of office staff.
- Coordination and communication across departments (e.g Marketing, HR, Finance and Academic departments and Program Leads).
- Assist in the preparation of regular reports (to be presented at Department meeting, University Council, Board meetings and others).
- Conduct research and develop proposals for ongoing and new projects for implementation.
- Maintain up-to-date employee absenteeism and vacation reports.
- Work with the finance department in initiating purchase requests as necessary.
**Enrollment Duties**
- Support in coordinating enrollment-led events and roadshows.
- Analyze effectiveness of the process and progress of all leads through the University’s CRM platform, in addition to sharing daily reports and top lines.
- Coordinate all recruitment-led events and activities such as roadshows, corporate events, open houses, school fairs, etc. in addition to representing the University at those events both on a local and international level (frequent trips to KSA and will be included + other countries).
- Assist in any other capacity as when required.
- Willing to work flexible hours when needed (some evenings and some weekends).
**Requirements**:
**Qualifications and Experience required**:
- Fresh graduate with a Bachelor's Degree is required.
- Professional experience working in college admission, higher education or sales is preferred.
- Experience with effective management and use of CRM systems and other relational databases is preferred.
**Skills and Competencies required**:
- Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community.
- Knowledge of industry best practices and emerging trends in information technology.
- Ability to work independently and responsibly while managing numerous projects simultaneously.
- Demonstrate leadership aligned with AUBH core values of integrity, engagement, excellence, and desire to make a difference.
SENIOR ADMINISTRATIVE ASSISTANT
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This is the main content of our website.
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-7
Job Opening Job Opening ID : 260019
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-7
Duty Station : MANAMA
Department/Office : United Nations Human Settlements Programme
Date Posted : Jun 30, 2025
Deadline : Jul 29, 2025
The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient, and sustainable cities and communities. It promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination, and poverty.
This post is located in the Division of Regional Office for the Arab States (ROAS), Manama, Bahrain duty station, within the Programme Management Unit, under the direct supervision of the Administrative Officer (PMO), and overall supervision of the head of Bahrain Programme. The incumbent will perform the following duties:
#J-18808-LjbffrFemale Administrative Assistant
Posted today
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+ Good communication skills
+ Professional attitude
+ Willing to learn new skills
Pay: From BD200.000 per month
Administrative Assistant - Alzayani Investments
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**About Us**:
Al Zayani Investments is a leading investment firm based in Bahrain, with a diverse portfolio of investments across various industries. Our company is committed to delivering exceptional results and maintaining the highest standards of professionalism and integrity.
**Job Overview**:
**Key Responsibilities**:
- Schedule appointments and meetings, and coordinate travel arrangements for team members.
- Prepare and distribute internal and external correspondence, reports, and presentations.
- Maintain and update company databases and filing systems.
- Assist with the coordination and planning of company events and meetings.
- Handle sensitive and confidential information with the utmost discretion.
- Perform other related duties as assigned by the management team.
**Qualifications**:
- Bachelor's degree in Business Administration or a related field.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite and other office management software.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Attention to detail and ability to multitask effectively.
- Professional and positive attitude with a strong work ethic.
**Benefits**:
- Opportunities for professional development and growth within the company.
- Positive and collaborative work environment.
Executive Secretary
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Main Responsibilities:
Responsible for providing end to end HR support to all divisions within the business administration.
1. Provide high-level administrative support and assistance to the higher management and/or other assigned leadership staff.
2. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
3. Arranges travel and accommodations for director and employees.
4. Schedules and attends meetings, taking notes and recording minutes.
5. Receive incoming communication or memos on behalf of director, review content, determines importance, and summarizes and/or distributes content to appropriate staff.
6. Performs office tasks including maintaining records, ordering supplies, petty cash and performing basic bookkeeping.
7. Making invoices, NOC Letters, quotations, offers, vouchers as per approval & distribution.
8. Visa handling
- Including Medical, Visa stamping,. Including New visa, visa renewals & cancellation.
9. Knowledge on working on Bahrain government portals.
9. Arranging and scheduling appointments, meetings, and events.
10. Monitoring office supplies and ordering replacements.
11. Employees - Handling hiring, vacation/ leave settlements & Cancellation settlements and employee documents.
11. Arranging for Shop maintenance contracts like AMC, pest control, firefighting, HVAC, cleaning etc
12. Sending couriers (document & non-document) and sending courier bills after checking to accounts for clearance.
13. Driver coordination.
**Job Types**: Full-time, Permanent
**Salary**: BD300.000 - BD500.000 per month
Ability to commute/relocate:
- Manama: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Executive Secretary: 4 years (required)
Personal Assistant
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We’re looking for a highly organized and proactive Executive Assistant & Project Coordinator to support our executive office. This role involves managing calendars, communications, and meetings, while also helping plan and track projects and initiatives.
Key Responsibilities:
- Coordinate meetings, events, and communications
- Assist in planning and monitoring projects
- Liaise with internal and external stakeholders
Qualifications:
- 5+ years in a PA or project coordination role
- Strong multitasking and organizational skills
- Proficient in Microsoft Office; experience with project tools like Asana or Trello is a plus
- Excellent communication skills in English (Arabic is a plus)
- Able to work under pressure and meet tight deadlines
- Associate
- Full-time
- Administrative and Project Management
- Retail, Luxury Goods, and Jewelry
This job is currently active and accepting applications.
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Personal Assistant
Posted today
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Trowers & Hamlins is a City-led, international and national law firm with over 180 partners and 1000 staff. With offices across the UK, Middle East and Far East. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
We've always been proud of our natural commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
Are you a candidate looking for a rewarding opportunity as a PA? Our Bahrain Office is seeking a dedicated and organised individual to join the team. This full-time, permanent position offers a chance to support fee earners and contribute to the firm's success. For this role, we will only consider Bahrani candidates.
The Role
As a PA, you will:
- Manage diaries and coordinate meetings for fee earners.
- Handle travel arrangements and organise various administrative tasks.
- Support marketing activities by assisting in the preparation of pitches and presentations.
- Take and manage telephone queries, monitor emails, and ensure smooth communication.
- Maintain client relationships and manage client information effectively.
- Oversee document production, ensuring accuracy and timely delivery.
- Assist with financial processes, including billing and credit control.
- Provide help to the department and assist colleagues as needed.
The Candidate
The ideal PA will have:
- Accurate typing skills of at least 60 words per minute.
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent communication and organisational skills.
- A flexible, reliable, and proactive approach to work.
- The ability to remain calm under pressure and meet tight deadlines.
- A positive attitude and a solution-focused working method.
If you are a Bahrani candidate with the skills and an interest to excel as a PA, we want to hear from you! This is a fantastic opportunity to develop your career and make a significant impact within a leading firm. Apply now to take the next step in your professional journey.
Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
#J-18808-LjbffrPersonal Assistant
Posted 13 days ago
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Job Description
Trowers & Hamlins is a City-led, international and national law firm with over 180 partners and 1000 staff. With offices across the UK, Middle East and Far East. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
We've always been proud of our natural commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
Are you a candidate looking for a rewarding opportunity as a PA? Our Bahrain Office is seeking a dedicated and organised individual to join the team. This full-time, permanent position offers a chance to support fee earners and contribute to the firm's success. For this role we will only consider Bahraini candidates .
- Enjoy a dynamic work environment with opportunities for professional growth.
- Be part of an encouraging team that values your contributions.
- Engage in diverse tasks that keep your workday interesting and fulfilling.
The Role
As a PA, you will:
- Manage diaries and coordinate meetings for fee earners.
- Handle travel arrangements and organise various administrative tasks.
- Support marketing activities by assisting in the preparation of pitches and presentations.
- Take and manage telephone queries, monitor emails, and ensure smooth communication.
- Maintain client relationships and manage client information effectively.
- Oversee document production, ensuring accuracy and timely delivery.
- Assist with financial processes, including billing and credit control.
- Provide help to the department and assist colleagues as needed.
The Candidate
The ideal PA will have:
- Accurate typing skills of at least 60 words per minute.
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent communication and organisational skills.
- A flexible, reliable, and proactive approach to work.
- The ability to remain calm under pressure and meet tight deadlines.
- A positive attitude and a solution-focused working method.
If you are a Bahraini candidate with the skills and an interest to excel as a PA, we want to hear from you! This is a fantastic opportunity to develop your career and make a significant impact within a leading firm. Apply now to take the next step in your professional journey.
Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on
As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
#J-18808-LjbffrPersonal Assistant
Posted today
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Job Description
- Maintain confidential files, prepare and maintain sensitive information as requested by the Regional Director.
- Organize travel and visas for the Regional Director or any of the Executive Management Team requesting assistance in these areas.
- Prepare the overseas trip schedule of the Regional Director or any of the Executive Management Team.
- Assist in the proper documentation and submission of the Regional Director or any of the Executive Management Team.
- Assist in the proper documentation and submission of the Regional Director's expense claims.
- Drafting of correspondences and letters.
- Ensure monthly reports are submitted on time by the various department heads.
- Ensure files and documents of the company are properly files and constantly updated.
- Follow-up with various parties with regards to the Regional Director's instructions, directions, and pending matters.
- Assist the Regional Director or any Executive Management Team in gathering information and conducting research and coordinating with other EnerMech offices.
- Take care of staff apartment matters - liaise with the landlord, agent, and contractors on various issues.
- Oversee office housekeeping.
- Monitor issuance of office keys to new starts.
- Manage Business cards requisition.
- Manage the corporate mobile phones and data roaming plans of employees with assigned mobile handsets.
- Maintain a good relationship with travel agents and hotel groups for corporate rates.
- Negotiate with travel agents and hotel groups for preferential rates and better credit terms.
- Organize company and client social events.
Qualifications:
- Minimum of 5 years relevant experience.
- Bachelors Degree holder
- Must have a professional demeanor with the ability to multi-task and meet deadlines.
- Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
- Ability to effectively present information to top management, public groups and/or boards of Directors.
**Job Types**: Full-time, Temporary
**Education**:
- Bachelor's (preferred)
**Experience**:
- Personal Assistant: 5 years (preferred)
**Language**:
- English (preferred)