493 Property Administrator jobs in Manama
Administrative Assistant - Executive Support
21212 Saar, Northern
BHD55000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client, a reputable firm in the (mention industry, e.g., financial services, legal, consulting) sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role offers the flexibility to work both remotely and from our offices located in Saar, Northern, BH , ensuring seamless support for our senior leadership team. The Administrative Assistant will manage a wide range of administrative tasks to ensure the smooth operation of the executive office. Key responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (flights, accommodation, visas). You will be responsible for preparing correspondence, reports, presentations, and other documents, often requiring attention to detail and discretion. Managing incoming and outgoing communications, including emails and phone calls, screening them for priority, and responding as appropriate, will be a daily task. This role requires exceptional organizational and time-management skills, with the ability to prioritize effectively and manage multiple competing demands. You will be expected to maintain confidential information with the utmost discretion. Proactive problem-solving and anticipating the needs of the executives you support are crucial. You will also assist with event coordination, meeting logistics, and expense reporting. Maintaining organized filing systems, both physical and digital, is essential for efficient record-keeping. Collaboration with other administrative staff and departments will be necessary to facilitate smooth operations. The ideal candidate will possess a professional demeanor, excellent communication skills, and a strong work ethic. You must be proficient in standard office software and adaptable to new technologies. A proactive and 'can-do' attitude, coupled with a commitment to providing high-level support, is essential for success in this role. Your contribution will be vital in enabling our executives to focus on strategic priorities. Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience in managing complex calendars and coordinating travel arrangements.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently and as part of a team in a hybrid environment.
- Familiarity with (mention specific industry software or tools) is a plus.
- Associate's degree or equivalent work experience preferred.
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0
Administrative Assistant - Executive Support
601 Zallaq, Southern
BHD45000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support at our **Zallaq, Southern, BH** office. This role is crucial in ensuring the smooth and efficient operation of the executive office, allowing senior leadership to focus on strategic initiatives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a high degree of professionalism. You will manage complex calendars, coordinate meetings, arrange travel, and handle correspondence with discretion and efficiency.
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
Your responsibilities will include preparing reports and presentations, managing office supplies, and liaising with internal departments and external stakeholders. The ability to anticipate needs and proactively address potential issues is paramount. You should be proficient in a range of office software and possess excellent communication and interpersonal skills. This role requires a dedicated individual who can maintain confidentiality and handle sensitive information with the utmost care. We are looking for someone who can work independently, manage multiple priorities, and contribute positively to a dynamic work environment. This is an excellent opportunity to support key leaders within our organization and gain valuable experience.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organize physical and digital filing systems.
- Assist with event planning and coordination for meetings and conferences.
- Order and manage office supplies and maintain office organization.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and the ability to handle confidential information.
- Proactive and problem-solving attitude.
- Experience with calendar management and travel arrangements.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
2255 Busaiteen, Muharraq
BHD60000 Annually
WhatJobs
Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to senior leadership in Busaiteen, Muharraq, BH . This is a critical role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (flights, accommodation, itineraries), and preparing expense reports. You will act as the first point of contact for executives, screening calls, managing correspondence (email, mail), and preparing meeting agendas and minutes. Other duties include organizing and maintaining files, managing office supplies, and assisting with special projects as assigned. The ideal candidate will have a proven track record of providing high-level administrative support, preferably within a corporate setting. Excellent written and verbal communication skills are essential, along with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and time-management skills are required to effectively prioritize tasks and meet deadlines. A high degree of professionalism, discretion, and the ability to handle confidential information with utmost sensitivity are paramount. Previous experience supporting C-level executives is highly desirable. The ability to anticipate needs, take initiative, and work independently is crucial. A bachelor's degree or equivalent experience in business administration or a related field is preferred. This role offers the opportunity to work closely with key decision-makers and gain valuable insights into corporate operations. A positive attitude and a commitment to providing excellent support are essential.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Project Support
206 Riffa, Southern
BHD50000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support for their ongoing projects. This fully remote position is critical for ensuring the smooth execution and efficient management of various project workflows. Your responsibilities will include managing project schedules, coordinating meetings (both virtual and potentially in-person if required for specific project milestones), and taking detailed minutes. You will be responsible for preparing project-related documents, reports, and presentations, ensuring accuracy and timeliness. Effective communication and liaison between project teams, stakeholders, and external parties will be a key aspect of your role. You will manage project documentation, maintain project databases, and assist with tracking project progress and deliverables. The ideal candidate will possess exceptional organizational and time-management skills, with a proven ability to multitask and prioritize effectively in a remote setting. Strong proficiency in office productivity software suites (e.g., Microsoft Office, Google Workspace) and project management tools is essential. Excellent written and verbal communication skills are a must, as is a keen eye for detail. Previous experience as an administrative assistant, particularly in a project support capacity, is highly desirable. This role requires a self-starter with the ability to work independently and proactively identify needs and solutions without direct supervision. This is a fantastic opportunity to contribute to the success of diverse projects for our client, with your remote contributions supporting key initiatives associated with **Riffa, Southern, BH**, offering flexibility and the chance to make a significant impact.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Coordinator - Project Support
BH27 Tubli
BHD50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive support for their project management office. This is a fully remote position, allowing you to contribute your expertise from anywhere while collaborating with a dedicated team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage complex administrative tasks related to project lifecycles.
You will be responsible for coordinating project documentation, scheduling meetings, preparing reports, and facilitating communication between project teams, stakeholders, and management. This role requires a strong understanding of project management methodologies and the ability to anticipate needs and proactively address potential issues. The Senior Administrative Coordinator will play a crucial role in ensuring the smooth execution of projects by maintaining accurate records, tracking progress, and providing essential administrative support to project managers and team members. Proficiency in project management software and office productivity tools is essential.
Key Responsibilities:
Qualifications:
You will be responsible for coordinating project documentation, scheduling meetings, preparing reports, and facilitating communication between project teams, stakeholders, and management. This role requires a strong understanding of project management methodologies and the ability to anticipate needs and proactively address potential issues. The Senior Administrative Coordinator will play a crucial role in ensuring the smooth execution of projects by maintaining accurate records, tracking progress, and providing essential administrative support to project managers and team members. Proficiency in project management software and office productivity tools is essential.
Key Responsibilities:
- Provide administrative support to project managers and project teams throughout the project lifecycle.
- Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution.
- Manage and organize project documentation, ensuring it is up-to-date, accessible, and compliant with standards.
- Track project progress, milestones, and action items, escalating any potential delays or issues.
- Prepare project status reports, presentations, and other project-related documents.
- Facilitate communication between project stakeholders, ensuring information flow is efficient.
- Assist with resource allocation and scheduling tasks as directed by project managers.
- Maintain project filing systems, both electronic and physical.
- Support the onboarding of new project team members.
- Assist in the coordination of project-related events or workshops.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative support, with a significant portion focused on project coordination.
- Proven experience supporting project management teams or offices.
- Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Familiarity with project management terminology and processes.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
777 Askar, Southern
BHD50000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical fully remote position, requiring exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks effectively from a home office. You will be responsible for a wide range of duties, including calendar management, travel arrangements, meeting coordination, preparing correspondence, and managing confidential information. The ideal candidate will possess outstanding communication and interpersonal skills, a strong command of office technology, and the ability to anticipate needs and work independently in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Manage and organize digital and physical files, ensuring efficient record-keeping and easy retrieval.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for various projects and reports.
- Assist with expense reporting and budget tracking for assigned executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges to ensure smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- High level of discretion and confidentiality.
- Adaptability and willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
5
Remote Senior Administrative Assistant - Executive Support
60601 Bilad Al Qadeem, Capital
BHD70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial in ensuring the smooth operation of executive-level activities and communication. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional organizational skills, a high degree of professionalism, and the ability to anticipate needs and act autonomously.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking for executive expenditures.
- Conduct research on various topics as requested by executives.
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain and organize electronic and physical filing systems.
- Onboard new team members by providing necessary administrative information and support.
- Manage office supplies and equipment for the remote team if applicable.
- Act as a liaison between executives and other departments or external parties.
- Develop and implement efficient administrative processes and systems.
- Provide general administrative support as needed to ensure the smooth functioning of the executive office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience as an administrative assistant, executive assistant, or in a similar role, supporting senior-level executives.
- Proven experience managing complex calendars and coordinating intricate travel arrangements.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (Zoom, Teams).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Proactive and resourceful problem-solving abilities.
- Experience working in a remote environment and utilizing virtual collaboration tools is essential.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently with minimal supervision.
- Familiarity with CRM systems is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Senior Administrative Manager, Operations Support
330 Riffa, Southern
BHD95000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize operational support functions. This position is 100% remote, requiring a candidate with exceptional self-management and communication skills. You will be responsible for ensuring the smooth day-to-day operations of the administrative department, managing a remote team, and implementing efficient processes across the organization. Your role will involve developing and maintaining administrative policies, managing budgets, overseeing procurement, and coordinating with various departments to support business objectives. Key Responsibilities:
- Lead and manage a team of administrative professionals, providing guidance, performance feedback, and development opportunities.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and productivity.
- Oversee the company's office management functions, including supplies, equipment, and vendor relations (even in a remote setting, this includes digital resources and service providers).
- Manage departmental budgets, track expenses, and ensure cost-effective operations.
- Coordinate with IT to ensure seamless technology support for remote employees.
- Organize and manage company-wide meetings, events, and travel arrangements (as applicable for a remote setup).
- Act as a liaison between management and employees, addressing administrative concerns and facilitating communication.
- Develop and maintain strong relationships with external vendors and service providers.
- Implement and manage systems for document management, record keeping, and information retrieval.
- Drive continuous improvement initiatives within the administrative function.
- Bachelor's degree in Business Administration, Management, or a related field.
- A minimum of 7 years of experience in administrative management or operations management.
- Proven experience managing a remote team and overseeing remote operations.
- Exceptional organizational, time management, and multitasking abilities.
- Strong leadership, interpersonal, and communication skills, with the ability to motivate a remote workforce.
- Proficiency in office management software, project management tools, and virtual collaboration platforms.
- Experience in budget management and financial reporting.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Ability to work independently with minimal supervision.
- Experience in developing and implementing administrative policies and procedures.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant - Executive Support (Remote)
55555 Ghuraifa, Capital
BHD70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prominent industry leader, is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will be the primary point of contact for a senior executive, managing their complex schedule, coordinating travel arrangements, preparing important documents, and ensuring smooth daily operations.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a liaison between the executive and internal/external stakeholders, handling communications with professionalism and discretion.
- Manage and organize electronic and physical files, ensuring easy retrieval of information.
- Conduct research and compile data for reports and presentations as requested.
- Handle confidential information with the utmost discretion and security.
- Process expense reports and manage departmental budgets in accordance with company policies.
- Anticipate needs and proactively address potential issues to ensure the executive's time is utilized effectively.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills, with a proven ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Proactive approach, with the ability to anticipate needs and take initiative.
- Experience with calendar management and complex travel coordination.
- Ability to work independently and as part of a remote team, demonstrating flexibility and adaptability.
- Experience in budget tracking and expense reporting.
This advertiser has chosen not to accept applicants from your region.
8
Operations Manager\property Management in Facilities
Manama, Capital
ERA PROJECTS
Posted today
Job Viewed
Job Description
**Responsibilities**:
Manage the department's budget that includes tracking expenses, preparing
reports, and making sure that the department stays within its budget
Reviewing and approving all spending requests
Tracking expenses against budget
Preparing monthly and quarterly budget reports
Identifying and resolving budget variances
Making recommendations for budget adjustments
Creating and maintaining a work order system
Scheduling and coordinating maintenance work with vendors
Communicating with building staff about maintenance work
Ensuring that all maintenance work is completed on time and to the required
standards
Creating and maintaining a filing system for all records
Preparing reports on the department's activities
Works closely with other department heads to ensure that the building maintenance department is operating efficiently and effectively.
Providing regular updates on the department's progress, identifying and resolving problems, and making recommendations for improvement
Attending department meetings
Providing input on department policies and procedures
Collaborating with other departments to ensure that maintenance needs are met
Identifying and resolving problems with the department's operations
Making recommendations for improvement to the department's operations
**Qualifications**:
Bachelor's degree in business administration, accounting, or a related field
5+ years of experience in administrative support
Excellent organizational and time management skills
Strong attention to detail
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite
Manage the department's budget that includes tracking expenses, preparing
reports, and making sure that the department stays within its budget
Reviewing and approving all spending requests
Tracking expenses against budget
Preparing monthly and quarterly budget reports
Identifying and resolving budget variances
Making recommendations for budget adjustments
Creating and maintaining a work order system
Scheduling and coordinating maintenance work with vendors
Communicating with building staff about maintenance work
Ensuring that all maintenance work is completed on time and to the required
standards
Creating and maintaining a filing system for all records
Preparing reports on the department's activities
Works closely with other department heads to ensure that the building maintenance department is operating efficiently and effectively.
Providing regular updates on the department's progress, identifying and resolving problems, and making recommendations for improvement
Attending department meetings
Providing input on department policies and procedures
Collaborating with other departments to ensure that maintenance needs are met
Identifying and resolving problems with the department's operations
Making recommendations for improvement to the department's operations
**Qualifications**:
Bachelor's degree in business administration, accounting, or a related field
5+ years of experience in administrative support
Excellent organizational and time management skills
Strong attention to detail
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite
This advertiser has chosen not to accept applicants from your region.
9