3992 Support Staff jobs in Manama
Office Administrator - Executive Support
Posted today
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Job Description
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate complex travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and direct phone calls, visitors, and incoming correspondence.
- Maintain and organize electronic and physical filing systems.
- Manage office supplies inventory and place orders as needed.
- Coordinate with vendors and service providers to ensure timely delivery of goods and services.
- Assist with event planning and coordination for company meetings and functions.
- Conduct research and gather information for various projects as needed.
- Provide general administrative support to the wider team as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or office management role, preferably with executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize workload effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment and software.
Office Administrator - Executive Support
Posted 2 days ago
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Job Description
Responsibilities:
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Answer and direct phone calls, take messages, and handle general inquiries.
- Greet visitors and clients, providing a positive first impression.
- Manage incoming and outgoing mail and correspondence.
- Maintain office filing systems, both physical and digital.
- Order and manage office supplies and ensure the office is well-stocked and organized.
- Coordinate meeting logistics, including scheduling, room setup, and refreshments.
- Assist with the preparation of reports, presentations, and other documents.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure the office premises are tidy and presentable.
- Support other administrative staff and assist with ad-hoc tasks as needed.
- Implement and maintain office procedures and policies.
- Liaise with vendors and service providers.
- Ensure adherence to health and safety regulations within the office environment.
Qualifications:
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of experience in an administrative or office support role, preferably with executive support responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and a strong commitment to customer service.
- Discretion in handling confidential information.
- Familiarity with basic accounting principles is advantageous.
- Ability to work independently and as part of a team.
This role requires a consistent on-site presence at our offices located in Jidhafs, Capital, BH , to ensure the smooth operation of our administrative functions and provide direct support to our executives and team.
Office Manager - Executive Support
Posted 4 days ago
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Job Description
Key responsibilities include:
- Overseeing the day-to-day operations of the office, ensuring a positive and efficient work environment.
- Managing office supplies inventory, ordering supplies, and maintaining vendor relationships.
- Coordinating office maintenance, repairs, and ensuring the office is kept tidy and presentable.
- Managing incoming and outgoing mail, packages, and deliveries.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Greeting visitors and directing them appropriately.
- Scheduling and coordinating meetings, appointments, and travel arrangements for executives.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Assisting with onboarding new employees, including preparing workstations and necessary documentation.
- Implementing and maintaining office policies and procedures.
- Managing petty cash and processing expense reports.
- Liaising with IT support for troubleshooting office equipment and systems.
- Organizing company events and team-building activities.
The ideal candidate will have a proven track record of at least 4 years in an office management or administrative role, preferably supporting senior management. Excellent organizational and time-management skills are essential, along with strong attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Outstanding communication and interpersonal skills are necessary to interact effectively with staff, visitors, and vendors. Discretion and a high level of professionalism are paramount. Experience in event planning and basic bookkeeping is a plus. This role requires the candidate to be based at the office location in Hamad Town, Northern, BH .
Office Manager, Operations Support
Posted 8 days ago
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Job Description
The Office Manager will be responsible for ensuring the smooth and efficient day-to-day operation of the office, providing comprehensive administrative support to all departments. Key duties include managing office supplies, maintaining records, coordinating meetings and travel arrangements, and overseeing the organization and filing of important documents. You will be the primary point of contact for vendors and service providers, negotiating contracts and ensuring the timely delivery of goods and services. This role also involves implementing and refining office policies and procedures to enhance efficiency and productivity. The Office Manager will be responsible for managing the office budget, tracking expenses, and preparing financial reports. In addition, you will play a vital role in onboarding new employees, ensuring they have the necessary resources and information to integrate seamlessly into the team. Maintaining a positive and productive work environment, even in a remote setting, will be a key focus. Excellent communication and interpersonal skills are essential for liaising with staff at all levels. The ability to multitask, prioritize effectively, and work independently with minimal supervision is crucial. Proficiency in office productivity software, such as Microsoft Office Suite or Google Workspace, is required. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is desirable. Experience in managing administrative functions within a remote or hybrid work environment is a significant advantage. This is an excellent opportunity to take ownership of essential operational functions and contribute to the overall success of our client.
Key Responsibilities:
- Oversee daily office operations and administrative tasks.
- Manage office supplies, inventory, and equipment.
- Coordinate meetings, travel, and event logistics.
- Liaise with vendors and service providers.
- Develop and implement office policies and procedures.
- Manage office budgets and expenses.
- Facilitate new employee onboarding.
- Maintain electronic and physical filing systems.
- Ensure a positive and efficient remote work environment.
Office Manager, Operations Support
Posted 10 days ago
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Job Description
Office Manager - Executive Support
Posted 11 days ago
Job Viewed
Job Description
Key responsibilities include managing office supplies, inventory, and vendor relationships. You will be responsible for coordinating meetings, managing calendars for senior management, and making travel arrangements. This role involves overseeing office maintenance, ensuring a safe and presentable workspace, and handling correspondence, including emails and mail. You will also be responsible for implementing and maintaining office policies and procedures. Furthermore, the Office Manager will act as a key point of contact for employees regarding office-related queries and will support HR functions such as onboarding new employees and maintaining employee records. The role requires a high degree of discretion and confidentiality when handling sensitive information. You will also be involved in organizing company events and team-building activities.
The ideal candidate will have a Bachelor's degree or equivalent experience in office administration, business management, or a related field. Proven experience of at least 5 years in an office management or administrative role is required. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively, are essential. Strong communication and interpersonal skills are necessary to interact professionally with staff, visitors, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software is mandatory. Experience with database management and basic bookkeeping is a plus. A proactive approach to problem-solving and a keen eye for detail are crucial for success in this role. The ability to adapt to a dynamic work environment and manage multiple priorities simultaneously is expected.
This is a fantastic opportunity to take ownership of a vital operational function within a growing organization and contribute to a positive workplace culture.
Office Manager - Executive Support
Posted 16 days ago
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Job Description
Responsibilities:
- Oversee daily office operations to ensure efficiency and productivity.
- Manage office supplies inventory, ordering and stocking as needed.
- Coordinate with IT department for technical support and equipment maintenance.
- Liaise with building management for facilities maintenance and repairs.
- Develop and implement office policies and procedures.
- Provide executive support to senior management, including calendar management and travel arrangements.
- Handle incoming and outgoing mail and correspondence.
- Manage reception area and greet visitors professionally.
- Organize and coordinate office events and meetings.
- Manage office budget and process invoices and expense reports.
- Proven experience as an Office Manager or in a similar administrative role.
- Experience providing executive support to senior management.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Exceptional communication and interpersonal abilities.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Experience with budgeting and financial administration.
- High school diploma or equivalent; associate's or bachelor's degree is a plus.
- Proactive approach to problem-solving and process improvement.
- Ability to work effectively both independently and as part of a team in a hybrid setting.
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Senior Office Manager - Executive Support
Posted 22 days ago
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Job Description
- Manage daily office operations, including reception, mail handling, supply management, and vendor relations.
- Provide high-level administrative and secretarial support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Oversee office budgets, process invoices, and manage general office expenditures.
- Develop and implement office policies and procedures to enhance efficiency and organization.
- Serve as the primary point of contact for staff inquiries and resolve issues promptly.
- Organize company events, team-building activities, and client meetings.
- Maintain office filing systems, both physical and digital, ensuring confidentiality and accessibility.
- Ensure the office environment is well-maintained, presentable, and equipped with necessary resources.
- Support HR functions with onboarding processes for new employees and maintaining employee records.
This is an on-site position, based at our **Jidhafs, Capital, BH** office, offering a central location and a vibrant working atmosphere. We pride ourselves on fostering a professional and supportive work culture. A minimum of 5 years of experience in office management or executive administration is required. Proven experience supporting senior leadership is essential. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software are expected. Strong communication, interpersonal, and problem-solving skills are critical. The ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced environment is paramount. If you are a detail-oriented and proactive administrator looking to take on a key role, we encourage you to apply.
Administrative Assistant, Executive Support
Posted 8 days ago
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Job Description
The Administrative Assistant will be responsible for providing high-level administrative and secretarial support to senior executives, ensuring the efficient management of their daily schedules and professional commitments. Key duties include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials and agendas. You will be responsible for handling correspondence, screening phone calls, and responding to inquiries in a professional and timely manner. Maintaining confidential files and records, both physical and electronic, will be a critical aspect of this role. The Administrative Assistant will also assist with preparing reports, presentations, and other documents, requiring a strong command of office software suites. Proactive identification and resolution of administrative issues, ensuring smooth office operations, are essential. The ability to multitask, prioritize effectively, and adapt to changing demands in a fast-paced environment is crucial. Excellent interpersonal and communication skills are necessary to interact effectively with internal staff, clients, and external partners. Discretion and a high level of professionalism are paramount. The ideal candidate will possess a strong work ethic, meticulous attention to detail, and a proven ability to work independently and as part of a team. Experience as an Administrative Assistant or in a similar support role, particularly supporting senior management, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. A Bachelor's degree or relevant certification is advantageous.
Key Responsibilities:
- Manage executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and minutes.
- Handle correspondence and screen communications.
- Maintain confidential files and records.
- Assist with report and presentation preparation.
- Provide general administrative support to executives.
- Ensure smooth office operations.
- Act as a point of contact for internal and external stakeholders.
Administrative Assistant - Executive Support
Posted 9 days ago
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Job Description
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and schedule meetings, appointments, and events.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and other documents.
- Handle incoming and outgoing correspondence and communications.
- Manage and organize filing systems.
- Serve as a point of contact for internal and external stakeholders.
- Maintain confidentiality of sensitive information.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Experience with hybrid work environments is a plus.