8 Project Coordinator jobs in Manama

Job Title: IT Project Coordinator (IT Infrastructure)

Department: IT

Reports To: Project Manager

Years of experience: 3 to 5 years

Job Summary:

We are seeking a detail-oriented and proactive Project Coordinator to support the planning,

execution, and completion of various projects. The ideal candidate will work closely with project

managers and cross-functional teams to ensure projects are delivered on time, within scope, and

within budget.

Key Responsibilities:

∙Assist in the development of project plans, schedules, and budgets.

∙Coordinate project activities, resources, equipment, and information.

∙Monitor project progress and handle any issues that arise.

∙Act as the point of contact and communicate project status to all participants.

∙Create and maintain comprehensive project documentation, plans, and reports.

∙Organize and attend meetings, take minutes, and follow up on action items.

∙Ensure standards and requirements are met through conducting quality assurance tests.

∙Support risk management and change management processes.

Qualifications:

∙Bachelor’s degree in Business Administration, Project Management, or a related field.

∙Proven work experience as a Project Coordinator or similar role.

∙Knowledge of project management tools (MS Project).

∙Strong organizational and multitasking skills.

∙Excellent communication and interpersonal abilities.

∙PMP or CAPM certification is a plus.

Preferred Skills:

∙Ability to work independently and collaboratively in a team environment.

∙Familiarity with reporting.

∙Problem-solving mindset and attention to detail.

Havelock One Interiors is seeking a Retail Project Coordinator to join our team in Bahrain.

Background

Since 1998, Havelock One Interiors has established itself as a leading turnkey fit-out service provider in the Middle East. We specialize in interior contracting, manufacturing bespoke joinery, metal works, and sophisticated shop-fittings.

To support our expansion in Bahrain, our operational hub since over 25 years, we are looking for experienced leaders to advance our business. We offer a supportive work environment and a respectful corporate culture. Our operations extend across Bahrain, UAE, Qatar, Kuwait, and KSA.

Role Summary

The Retail Project Coordinator will supervise, direct, and provide technical support to MW fit-out teams on-site, ensuring the smooth installation of joinery elements. The role requires hands-on experience, strong communication skills, self-motivation, multitasking abilities, and willingness to travel.

Role Responsibilities

1. Project Kick-off: Organize meetings with fit-out teams and coordinate with the general contractor to align on project scope, timelines, and expectations.
2. Site Assessment: Conduct site visits, perform surveys, take photographs, identify loading zones, and provide feedback to the Setting Out Manager regarding critical dimensions or site considerations.
3. Technical Expertise: Apply hands-on experience for setting out/marking of joinery equipment and address technical queries during MW installation.
4. Project Management: Use MS Projects to manage schedules, generate progress reports, and manage multiple projects independently to meet deadlines.
5. Communication and Coordination: Maintain effective communication with teams, factory personnel, and clients, reporting discrepancies and installation adjustments.
6. Travel and Flexibility: Willingness to travel within the MENA region and adapt to flexible working hours, including weekends, as needed.

Candidate Requirements

• 5-8 years of relevant experience in project coordination or management, preferably in retail joinery or construction.

Skills

• Proficiency in English, AutoCAD, Excel, Word, and MS Projects.
• Strong customer service and stakeholder management skills.

Attributes

• Excellent organizational, problem-solving, and time-management skills.
• Ability to work independently and as part of a team.
• Strong interpersonal skills, self-driven, motivated for growth, and capable of managing multiple tasks efficiently.

We look forward to receiving applications from qualified candidates for the Retail Project Coordinator position in Bahrain. Shortlisted candidates will be contacted.

• Develop and manage detailed project schedules and timelines.
• Coordinate with contractors, architects, engineers, and other stakeholders.
• Oversee project budgets and ensure cost control.
• Manage project documentation, including contracts, permits, and reports.
• Monitor project progress and identify potential issues or delays.
• Implement quality control measures and ensure compliance with safety regulations.
• Facilitate communication between all parties involved in the project.
• Prepare regular project status reports for management and clients.

• Bachelor's degree in Construction Management, Engineering, or a related field.
• Proven experience in construction project coordination or management.
• Strong knowledge of construction methodologies, materials, and regulations.
• Excellent organizational, planning, and time management skills.
• Proficiency in project management software (e.g., MS Project, Primavera).
• Strong communication and interpersonal skills.

• Exposure to diverse projects across various industries.
• Comprehensive training in project management methodologies (e.g., Agile, Waterfall).
• Mentorship from experienced project managers.
• Development of key project management skills: planning, scheduling, risk management, stakeholder communication.
• Opportunity to contribute to team objectives and company goals.
• Potential for full-time employment upon successful completion of the trainee program.

• Bachelor's degree in a relevant field from an accredited institution.
• Strong academic performance.
• Excellent communication and interpersonal skills.
• Well-organized with strong attention to detail.
• Proactive attitude and eagerness to learn.
• Proficiency in Microsoft Office Suite.

• Assist senior project managers in developing project plans, timelines, and budgets.
• Monitor project progress, identify potential risks and issues, and propose mitigation strategies.
• Coordinate project activities and facilitate communication among project team members and stakeholders.
• Prepare project status reports, meeting minutes, and other project documentation.
• Support the tracking of project expenses and ensure adherence to budgetary constraints.
• Assist in resource allocation and management for various project tasks.
• Conduct research and gather information relevant to project objectives.
• Help in the organization and execution of project meetings and workshops.
• Learn and apply various project management tools and software.
• Contribute to post-project reviews and lessons learned sessions.
• Develop a strong understanding of project lifecycle and best practices.
• Participate in cross-functional team collaborations to achieve project goals.
• Ensure all project documentation is maintained accurately and is readily accessible.
• Support the project team in achieving key performance indicators (KPIs) and project deliverables.

• A Bachelor's degree in Business Administration, Engineering, Management, or a related discipline.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Demonstrated ability to learn quickly and adapt to new challenges.
• A proactive and detail-oriented approach to tasks.
• Eagerness to develop a career in project management.
• Ability to work effectively both independently and within a team environment.
• Strong analytical thinking and problem-solving capabilities.
• Previous experience in a project support role or internship is advantageous.

1. Own overall project communication and coordination
2. Drive discussion when conflicts arise and work with the team on alternatives or different approaches
3. Help with resource planning and allocation
4. Develop project plans for key projects using appropriate planning techniques that track the progress of critical business objectives
5. Work with Product team members to keep improving software development processes to create high-quality features efficiently
6. Review business, functional and technical requirements for completeness and identify gaps as needed
7. Recommend and implement process changes as necessary
8. Evaluate and assess each project's results
9. Provide a gap analysis based on current practice, process, and systems
10. Provide a plan to deliver agreed changes
11. Create long- and short-term plans, including setting targets for milestones and adhering to deadlines
12. Serve as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy
13. Communicate with executives or the board to keep the project aligned with their goals
14. Perform quality control on the project throughout development to maintain the standards expected
15. Adjust schedules and targets on the project as needs or financing for the project change

1. At least 5 years of experience in managing projects in the IT field
2. Project Management Professional (PMP) certification
3. IT-related bachelor’s degree – Masters is a merit
4. Technical writing skills to create project plans, perform gap analysis and quality control, adjust schedules and project milestones

Job Type: Full-time

Interested candidates may send their CVs to

• Assist senior engineers in the design, development, and testing of mechanical systems and components.
• Prepare technical drawings, schematics, and documentation using CAD software (e.g., SolidWorks, AutoCAD).
• Conduct basic engineering calculations and analysis to support design validation.
• Support project management activities, including tracking progress, managing documentation, and coordinating with stakeholders.
• Participate in site inspections and assist with the installation and commissioning of mechanical equipment.
• Help troubleshoot technical issues and propose practical solutions under supervision.
• Review technical specifications and ensure compliance with project requirements.
• Contribute to the development of test procedures and performance reports.
• Learn and apply industry best practices in mechanical engineering.
• Collaborate effectively with cross-functional teams to achieve project objectives.
• Assist in maintaining project records and ensuring all technical documentation is up-to-date.
• Provide support for the procurement and logistics of mechanical components.
• Aid in the preparation of technical proposals and presentations.
• Gain exposure to project lifecycle management and client interaction.

• A Bachelor's degree in Mechanical Engineering from an accredited university.
• Strong understanding of mechanical engineering principles and thermodynamics.
• Proficiency in CAD software is essential; experience with simulation tools is a plus.
• Excellent analytical and problem-solving abilities.
• Good written and verbal communication skills.
• Ability to work collaboratively in a team environment.
• Eagerness to learn and take on new challenges.
• Basic knowledge of project management principles is an advantage.
• Attention to detail and commitment to accuracy.
• Must be eligible to work in the specified location.