110 Project Coordinator jobs in Manama

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JOB PURPOSE (Outline scope of Job)

To liaise with all Contractors supplying equipment at client site, receive requests from Field Supervisors and ensure smooth running operation of dispatched equipment to the required locations. Support the field requirements as and when required. Prepare daily and weekly reports on all equipment being utilized within the client site and also monitor manpower / hours and maintenance records. Keep up to date records of all equipment and below the hook rigging to identify when Inspection and Certifications are due. Ensure all equipment meets client requirements.

• Coordinates with all sections Supervisor with regards of rigging & lifting operations, vacuum tanker & lifting equipments requests, issues & dispatch.
• To ensure all equipments are dispatched and returned to work location on a timely manner
• Report directly to Head Field Services section
• Monitor of site rigging/lifting operations and equipment’s usage.
• Daily, Weekly, monthly and yearly reports or as and when requested.
• Ensure that all equipments are being inspected & all relevant requirements are met prior dispatch.
• Monitor, follow up & update requested/dispatched equipments.
• Maintain, organize & update all technical documents.
• Inspection of equipments when necessary.
• Perform other jobs as may be assigned by the Management & the client.

• Fully understands and can communicate in English.
• Background of field equipment operations.
• Sound knowledge of all types of heavy equipment, cranes, boom truck, forklifts, telehandler, manlift, manbasket, loaders, dump trucks and all other civil & heavy equipment.
• Five years minimum experience with dispatching of equipment.
• Full knowledge and use of Computer such as MS Project, Word, Access, Excel & Powerpoint.
• WORKING RELATIONSHIPS/KEY INTERACTIONS
• Frequent contacts with field supervisors and engineers and other departments for exchange of information.
• Frequent contact with all members of contractors planning team
• Daily and weekly reports
• Attend departmental meetings.
• DECISION MAKING AUTHORITY / PROBLEM SOLVING LEVEL
• Works with minimum supervision.
• Capable of making decisions immediately as to priority of dispatching equipment.
• Understand the duration of activities so as to fully monitor and control full utilisation of equipment.
• KNOWLEDGE SKILLS AND EXPERIENCE
• A minimum of 10 years experience Inspection of all types of Lifting Equipment’s & Lifting Gears.
• A minimum of 5 years experience planning and scheduling experience in the maintenance of oil and gas sector.
• Good knowledge of all types of Lifting and Heavy equipment’s.
• Good knowledge of all types of Lifting gears or Below the Hook accessories.
• Ability to create spreadsheets and reports.
• Must be able to demonstrate via proven experience a sound knowledge in MS Office Applications (such as MS Project, Word, Access, Excel & Power Point)
• Knowledge of oilfield operations, maintenance activities, and practices.
• Ability to work within a multi-cultural environment.
• A high degree of proficiency in both written and spoken English is essential to ensure clear concise communication with others in the team.
• Ability to Organize & maintain a systematic records management of all technical documents.

Havelock One Interiors is looking for ‘Retail Project Coordinator’ to join us in Bahrain.

Background Since 1998, Havelock One Interiors has established itself as a leading turnkey fit-out service provider in the Middle East. We specialize in interior contracting and the manufacturing of bespoke joinery, metal works and sophisticated shop-fittings. As a result of expansion in the key growth market of Bahrain we are seeking to appoint experienced leaders to take our business forward. Therefore, we are offering interviews with well-qualified candidates who are looking to further their careers. We offer an established work environment and a loyal and respectful corporate culture. Established over 25 years ago, Bahrain is our operational hub where our specialist joinery and metal-work manufacturing teams as well as most of the back-office functions are based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE, Qatar, Kuwait and KSA.

The Retail Project Coordinator needs to be able to supervise, direct, and provide technical support to the appointed MW fit-out teams on-site, ensuring the smooth installation of joinery elements. This role requires hands-on experience, strong communication skills, self-motivation, multitasking abilities, and the flexibility to travel as needed.

Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teams and, if necessary, coordinate with the general contractor team to align on project scope, timeline, and expectations

Site Assessment:

• If needed to be able to conduct initial site visits, perform surveys, take photographs, identify loading zones, and provide feedback to the Setting Out Manager (SOM) regarding any critical dimensions or site-specific considerations

Technical Expertise

• Utilize hands-on experience or expertise to carry out the setting out/marking of joinery equipment on-site if needed
• Coordinate and address any technical queries posed by the client or general contractor team during MW installation by thoroughly understanding the MW equipment throughout its lifecycle

Project Management

• and the project's work schedule, preferably using MS Projects, to ensure timelines are met
• Generate daily/weekly site progress reports, including necessary photos, and submit them to the Project Manager (PM) and SOM for review
• Manage multiple projects at various stages of development, independently prioritizing and executing tasks to meet deadlines and achieve objectives
• Proactively manage ongoing projects, taking initiative on tasks without requiring constant supervision or follow-ups

Communication And Coordination

• Maintain effective communication and coordination with fit-out teams, factory personnel, and clients/client representatives on a daily basis. Relay any discrepancies to the line manager for quick resolution
• Observe the installation process first-hand and report to the setting out team any adjustments needed to the MW equipment to facilitate future fit-out installations
• Demonstrate high self-confidence and clear self-expression during client interactions, negotiating client demands appropriately and handling high-pressure situations with composure
• Effectively coordinate with fit-out teams, considering the full project scope when assigning tasks, and provide direct responses to on-site queries and issues

Travel And Flexibility

• Willingness to travel to countries in the MENA region and beyond. Adapt to flexible working hours, including weekends, depending on travel and site plans as required

Candidate Requirements:

• 5-8 years of relevant experience in project coordination/ project management, preferably in the retail joinery or construction industry

• Proficient in verbal and written English
• Ability to work with AutoCAD, Excel, Word, and MS Projects
• Strong customer service skills, ensuring client satisfaction and addressing concerns promptly

• Excellent organizational and time-management skills
• Strong problem-solving abilities and attention to detail
• Ability to work independently as well as part of a team
• Strong interpersonal skills to effectively liaise with diverse stakeholders
• Self-driven with a strong internal drive to achieve goals and tackle challenges head-on without the need for external motivation
• Intrinsically motivated, consistently seeking out new opportunities for growth and improvement
• Excel at managing multiple tasks simultaneously, ensuring that each receives the attention and effort needed to succeed
• Ability to plan thoroughly, considering potential consequences and the bigger picture
• Capacity to follow clear instructions and ensure the correct implementation on-site

We are looking forward to receiving your application for the position of Retail Project Coordinator in Bahrain in case you meet the above-mentioned criteria.

Shortlisted candidates will be contacted.

• Bachelor's degree in Business Administration, Management, or a related field.
• 0-2 years of experience in an administrative or project support role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Eagerness to learn about project management principles and practices.
• Detail-oriented and proactive problem-solver.
• Ability to work collaboratively within a team environment.

• Assist project managers in the planning and execution of projects.
• Schedule and coordinate project meetings, prepare agendas, and document minutes.
• Track project tasks, timelines, and deliverables, ensuring deadlines are met.
• Maintain project documentation and ensure information is up-to-date and accessible.
• Communicate project updates and follow up on action items with team members.
• Support the team in resolving project-related issues and challenges.
• Learn and apply project management principles and tools.
• Assist with preparing reports and presentations for project stakeholders.
• Contribute to a positive and collaborative remote team environment.

• High school diploma or equivalent required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in basic computer applications (e.g., Microsoft Office Suite).
• Eagerness to learn and a proactive approach to tasks.
• Ability to work independently and collaboratively in a remote setting.
• Interest in project management and a desire to build a career in this field.

• Coordinate the planning and execution of charity projects.
• Develop and manage project timelines and budgets.
• Track project progress and ensure timely completion of deliverables.
• Liaise with project stakeholders, including staff, volunteers, and beneficiaries.
• Prepare project reports and documentation.
• Identify and mitigate project risks.
• Assist in the development of project proposals and fundraising efforts.
• Organize project-related events and activities.
• Maintain project databases and records.
• Ensure effective communication and collaboration among project teams.

• Bachelor's degree in a relevant field (e.g., Social Sciences, Project Management, Public Administration).
• Minimum of 3 years of experience in project coordination or management, preferably within the non-profit sector.
• Strong understanding of project management methodologies.
• Excellent organizational and time management skills.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com) is a plus.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a remote environment.
• Passion for humanitarian causes and social impact.
• Problem-solving and critical thinking abilities.