1 522 Office Administrator jobs in Bahrain

We are hiring an Office Administrator & Customer Relationship Manager to keep daily operations running smoothly and manage client relationships. This role combines office management with direct client interaction.

Responsibilities

• Organize schedules, correspondence, and office records
• Maintain CRM and project documents
• Handle client inquiries professionally
• Prepare reports, presentations, and marketing materials
• Coordinate meetings, proposals, and follow-ups
• Work with third parties on client projects
• Ensure clients receive timely support and solutions

Qualifications

• Strong organization and time management skills
• Proficient in Google Workspace and CRM tools
• Clear verbal and written communication skills
• 1-3 years of experience in office administration or customer relationship management
• Must be located in commutable distance to Manama, Capital Governorate, Bahrain

Job Purpose

We are seeking a detail-oriented and proactive Office Administrator to support our daily administrative and operational activities. The successful candidate will be responsible for managing invoicing, preparing quotations, maintaining customer data, coordinating with operations teams, and handling banking tasks

Key Responsibilities

• Work independently, initially as the only team member in the office.
• Check and file daily invoices to ensure accuracy and proper documentation.
• Liaise with accounts department on required administrative support.
• Draft and prepare quotations for prospective clients in a timely and professional manner.
• Liaise with Customer Service teams to keep CRM systems up to date.
• Liaise with Logistics and Operations teams to ensure smooth documentation workflow
• Manage the deposit and record-keeping of received cheques.
• Provide general administrative support pertaining to the organisation of the office
• Provide ad-hoc administrative support to the management team
• Greet office visitors and facilitate their visit
• Proactively greet callers when answering phones. Divert calls as necessary.
• Receive and coordinate packages and post
• Maintain office stocks proactively
• Operate standard office equipment on a regular basis, including telephony, printer, computer, copy machine, scanner.
• Operate service equipment such as coffee and water machines.
• Maintain the general office filing system
• Oversee and coordinate the site shared calendars
• Arrange travel and accommodations

Requirements

• Must be located in Bahrain with previous work experience in Bahrain
• Proven experience in an administrative or office support role.
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with CRM systems or customer databases (Prospect experience is a plus).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Fluent in written and spoken English

Job Type: Full-time

Pay: From BD per month

Application Question(s):

• Are you comfortable with working independently, often alone in the office?
• Are you comfortable reporting to line manager who is located overseas?

Experience:

• Office Administrator: 2 years (Required)

Language:

• English (Required)

Location:

• Manama (Preferred)

• Manage all incoming and outgoing mail and correspondence.
• Answer and direct phone calls, manage switchboard operations.
• Schedule meetings, appointments, and manage calendars.
• Maintain office supplies inventory and place orders as needed.
• Greet visitors and provide a welcoming reception area.
• Organize and maintain office filing systems, both physical and digital.
• Assist with travel arrangements for staff members.
• Prepare reports, presentations, and other documents as required.
• Manage office equipment and coordinate maintenance services.
• Ensure the office is tidy and presentable.
• Provide administrative support to various departments as needed.
• Handle general inquiries from clients and staff.

• High school diploma or equivalent; Associate's degree is a plus.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Professional and courteous demeanor.
• Ability to multitask and prioritize effectively.
• Detail-oriented and able to maintain confidentiality.
• Experience with basic bookkeeping or invoicing is an advantage.
• Customer service experience is highly desirable.

• Managing front desk operations, including greeting visitors, answering phones, and directing inquiries.
• Handling incoming and outgoing mail and courier services.
• Maintaining office supplies inventory and placing orders as needed.
• Organizing and maintaining office filing systems, both physical and digital.
• Scheduling and coordinating meetings, appointments, and conference calls.
• Assisting with the preparation of documents, reports, and presentations.
• Managing travel arrangements and accommodation for staff.
• Processing expense reports and handling basic bookkeeping tasks.
• Ensuring the office is tidy, organized, and welcoming.
• Providing support to other administrative staff and departments as required.
• Implementing and maintaining office procedures and policies.
• Coordinating office events and team-building activities.

• Proven experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professional and personable demeanor.
• Attention to detail and accuracy.
• Problem-solving capabilities.
• Ability to work independently and as part of a team.
• Experience with bookkeeping or basic accounting is a plus.

• Greeting visitors and answering phone calls in a professional and courteous manner.
• Managing incoming and outgoing mail and deliveries.
• Maintaining office supplies and reordering as needed.
• Scheduling appointments and managing calendars for senior staff.
• Organizing and maintaining physical and digital filing systems.
• Assisting with the preparation of reports, presentations, and correspondence.
• Coordinating travel arrangements for staff when required.
• Ensuring the office environment is clean, organized, and welcoming.
• Handling basic bookkeeping tasks, such as processing invoices and expenses.
• Supporting other departments with administrative tasks as needed.

• High school diploma or equivalent; an associate's degree or relevant certification is a plus.
• Proven experience as an office administrator, receptionist, or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• A proactive approach to problem-solving and a keen eye for detail.
• Discretion and ability to handle confidential information.
• A friendly and professional attitude.

• Oversee general office administration, ensuring all operations run smoothly.
• Manage and maintain office supplies inventory, placing orders as needed.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organize and schedule virtual meetings, appointments, and company events.
• Assist in onboarding new remote employees, ensuring they have the necessary resources.
• Maintain digital filing systems and ensure accurate record-keeping.
• Provide administrative support to various departments as required.
• Act as a point of contact for internal queries and external visitors/partners.
• Prepare reports, presentations, and other documents as needed.
• Implement and improve administrative procedures to enhance efficiency.

• Proven experience as an Office Administrator or in a similar administrative role (minimum 3 years preferred).
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to work independently and proactively in a remote setting.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• High level of attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information.

• Manage daily office operations, including reception, mail distribution, and general inquiries.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Maintain office supplies inventory and manage procurement processes.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Prepare reports, presentations, and other documents as required.
• Assist with onboarding new employees, including setting up workstations and providing orientation.
• Manage office equipment maintenance and troubleshoot minor IT issues.
• Ensure the office environment is clean, organized, and welcoming.
• Support event planning and coordination for company activities.
• Liaise with vendors and service providers to ensure efficient office functioning.
• Manage and update company databases and contact lists.
• Handle confidential information with discretion.
• Assist with budget tracking and expense management for office-related expenditures.
• Implement and maintain office policies and procedures.

• High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and able to work independently with minimal supervision.
• Experience with office management software and databases is preferred.
• Good problem-solving skills and a resourceful attitude.
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Experience with basic IT troubleshooting is beneficial.