1 293 Office Administrator jobs in Bahrain

We are hiring an Office Administrator & Customer Relationship Manager to keep daily operations running smoothly and manage client relationships. This role combines office management with direct client interaction.

Responsibilities

• Organize schedules, correspondence, and office records
• Maintain CRM and project documents
• Handle client inquiries professionally
• Prepare reports, presentations, and marketing materials
• Coordinate meetings, proposals, and follow-ups
• Work with third parties on client projects
• Ensure clients receive timely support and solutions

Qualifications

• Strong organization and time management skills
• Proficient in Google Workspace and CRM tools
• Clear verbal and written communication skills
• 1-3 years of experience in office administration or customer relationship management
• Must be located in commutable distance to Manama, Capital Governorate, Bahrain

n Office Administrator is responsible for managing the day-to-day operations of the office, ensuring smooth workflow and organizational efficiency. This includes handling correspondence, scheduling meetings, maintaining records and databases, overseeing office supplies and facility upkeep, and supporting HR tasks such as onboarding and staff coordination. They also assist with budgeting, prepare reports, and coordinate travel or event logistics, serving as a reliable point of contact between internal teams, clients, and visitors while upholding a professional and welcoming environment.

Job Type: Full-time

Job Purpose

We are seeking a detail-oriented and proactive Office Administrator to support our daily administrative and operational activities. The successful candidate will be responsible for managing invoicing, preparing quotations, maintaining customer data, coordinating with operations teams, and handling banking tasks

Key Responsibilities

• Work independently, initially as the only team member in the office.
• Check and file daily invoices to ensure accuracy and proper documentation.
• Liaise with accounts department on required administrative support.
• Draft and prepare quotations for prospective clients in a timely and professional manner.
• Liaise with Customer Service teams to keep CRM systems up to date.
• Liaise with Logistics and Operations teams to ensure smooth documentation workflow
• Manage the deposit and record-keeping of received cheques.
• Provide general administrative support pertaining to the organisation of the office
• Provide ad-hoc administrative support to the management team
• Greet office visitors and facilitate their visit
• Proactively greet callers when answering phones. Divert calls as necessary.
• Receive and coordinate packages and post
• Maintain office stocks proactively
• Operate standard office equipment on a regular basis, including telephony, printer, computer, copy machine, scanner.
• Operate service equipment such as coffee and water machines.
• Maintain the general office filing system
• Oversee and coordinate the site shared calendars
• Arrange travel and accommodations

Requirements

• Must be located in Bahrain with previous work experience in Bahrain
• Proven experience in an administrative or office support role.
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with CRM systems or customer databases (Prospect experience is a plus).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Fluent in written and spoken English

Job Type: Full-time

Pay: From BD per month

Application Question(s):

• Are you comfortable with working independently, often alone in the office?
• Are you comfortable reporting to line manager who is located overseas?

Experience:

• Office Administrator: 2 years (Required)

Language:

• English (Required)

Location:

• Manama (Preferred)

• Managing office reception and guest services.
• Handling incoming and outgoing mail and communications.
• Scheduling meetings and managing calendars.
• Organizing travel arrangements for staff.
• Maintaining office records and filing systems.
• Managing office supplies and equipment.
• Providing general administrative support to staff.
• Assisting with event coordination and office organization.
• Ensuring a tidy and professional office environment.

• High school diploma or equivalent; associate's degree in business administration or a related field is a plus.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.
• Experience with office equipment and administrative software.
• Ability to work independently and collaboratively in a hybrid setting.

• Manage front desk operations, including greeting visitors, answering phones, and directing inquiries.
• Oversee office organization and cleanliness, ensuring a professional and welcoming environment.
• Manage incoming and outgoing mail and deliveries, coordinating courier services as needed.
• Order and maintain office supplies, stationery, and equipment, ensuring adequate stock levels.
• Schedule and coordinate internal and external meetings, including preparing meeting rooms and materials.
• Provide administrative support to various departments, including document preparation, filing, and data entry.
• Assist with travel arrangements and accommodation bookings for staff members.
• Manage and update company contact lists and databases.
• Handle basic bookkeeping tasks, such as processing invoices and reconciling petty cash.
• Ensure office equipment, such as printers and copiers, are well-maintained and functional.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Implement and enforce office policies and procedures.
• Assist in the onboarding process for new employees, preparing necessary documentation and workspace.

• High school diploma or equivalent; Associate's degree or certification in office administration is a plus.
• Proven experience as an Office Administrator, Secretary, or in a similar administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with office equipment and basic IT troubleshooting.
• A proactive and problem-solving attitude.
• Customer service orientation.

• Manage office supplies inventory and coordinate with vendors for procurement.
• Handle incoming and outgoing mail and courier services.
• Greet visitors and manage reception duties, providing a professional first impression.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office filing systems, both physical and digital.
• Assist with the preparation of reports, presentations, and other documents.
• Manage office equipment and ensure it is in good working order.
• Coordinate office maintenance and repair services.
• Provide administrative support to various departments as needed.
• Assist in organizing company events and team-building activities.
• Handle general inquiries via phone and email.
• Ensure the office is tidy and presentable at all times.
• Support HR functions such as onboarding new employees and maintaining employee records.
• Process invoices and manage petty cash.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• A proactive attitude and ability to work independently.
• Familiarity with office equipment such as printers, scanners, and copiers.