1 235 Personal Assistant jobs in Bahrain

Executive Personal Assistant

834 Zallaq, Southern BHD28 Hourly WhatJobs

Posted 3 days ago

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Job Description

full-time
Our client, a prominent conglomerate, is seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative support to senior management in Zallaq, Southern, BH . This role requires exceptional discretion, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be adept at calendar management, travel arrangements, expense reporting, and confidential communication.

Responsibilities:
  • Manage and maintain complex executive calendars, coordinating meetings and appointments with internal and external stakeholders.
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring smooth and efficient itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
  • Handle confidential information with the utmost discretion and integrity.
  • Coordinate meeting logistics, including room bookings, catering, and audiovisual equipment.
  • Prepare and submit expense reports in a timely manner, ensuring adherence to company policy.
  • Act as a gatekeeper, screening calls and visitors, and prioritizing access to executives.
  • Conduct research and gather information for various projects and assignments.
  • Assist with event planning and coordination for corporate functions and meetings.
  • Proactively identify and anticipate the needs of the executives and take initiative to address them.
  • Maintain organized filing systems, both physical and digital.
  • Provide general administrative support, including photocopying, scanning, and mailing.
  • Liaise with other departments and external contacts on behalf of the executives.
  • Assist with personal errands and tasks as required by the executives.
  • Continuously improve administrative processes and workflows.

Qualifications:
  • Proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to build rapport with diverse individuals.
  • High level of discretion and confidentiality.
  • Ability to multitask and prioritize effectively in a demanding environment.
  • Proactive approach and ability to work with minimal supervision.
  • Experience with international travel arrangements and visa processing is a plus.
  • A professional and polished demeanor.
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Executive Personal Assistant

005 Northern, Northern BHD30 Hourly WhatJobs

Posted 9 days ago

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Job Description

full-time
Our client, a dynamic and fast-paced corporation situated in Shakhura, Northern, BH , is searching for a highly organized, proactive, and detail-oriented Executive Personal Assistant. This pivotal role demands exceptional administrative acumen and the ability to anticipate the needs of senior executives. You will be instrumental in ensuring the smooth and efficient operation of executive support functions.

Responsibilities will include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence with utmost discretion. You will act as a gatekeeper, effectively screening calls and visitors, and managing incoming and outgoing communications. Proactive meeting preparation, including agenda setting, minute-taking, and follow-up actions, will be a core function. Furthermore, you will be tasked with managing expense reports, maintaining accurate filing systems, and conducting research as required.

The ideal candidate will possess superior organizational and time management skills, with a proven ability to multitask and prioritize effectively in a demanding environment. Excellent written and verbal communication skills in English are essential, and proficiency in Arabic would be advantageous. A high degree of professionalism, a positive attitude, and a commitment to maintaining confidentiality are non-negotiable. You should be proficient in all aspects of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software applications. This role requires someone who is resourceful, possesses strong problem-solving skills, and can work effectively under pressure while maintaining a calm and composed demeanor.

Key Qualifications:
  • Minimum of 7 years of experience supporting C-level executives or senior management.
  • Proven track record of exceptional organizational and administrative skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with travel booking and expense management.
  • Excellent written and verbal communication skills in English.
  • Discretion and a high level of confidentiality are essential.
  • Ability to anticipate needs and proactively solve problems.
  • Strong multitasking and time management capabilities.
  • A professional and polished demeanor.
  • Bachelor's degree in Business Administration or a related field is preferred.

This is an exceptional opportunity to contribute to a leading organization and work closely with influential leaders. If you are a top-tier administrative professional seeking a challenging and rewarding position, we want to hear from you.
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Executive Personal Assistant

12345 Seef, Capital BHD60000 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client is looking for a highly organized and proactive Executive Personal Assistant to provide comprehensive support to senior leadership in **Jidhafs, Capital, BH**. This role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Personal Assistant will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence, reports, and presentations. You will also handle confidential information with the utmost professionalism and ensure smooth daily operations. Key responsibilities include gatekeeping, screening calls and emails, making appointments, organizing meetings and events, and preparing agendas and minutes. The ideal candidate will have a proven ability to anticipate needs, problem-solve effectively, and maintain a high level of professionalism at all times. You will be the primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. Maintaining organized filing systems, both physical and digital, is crucial. This position also involves managing office supplies, processing expense reports, and potentially assisting with minor personal errands for executives. A Bachelor's degree in Business Administration or a related field is preferred, along with a minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. The ability to work independently and as part of a team, coupled with strong time management and organizational skills, makes you an ideal candidate for this demanding yet rewarding opportunity.
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Executive Personal Assistant

21071 Bilad Al Qadeem, Capital BHD50000 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client is seeking a highly skilled and discreet Executive Personal Assistant to provide comprehensive administrative and personal support to a high-profile executive in **Salmabad, Northern, BH**. This role demands exceptional organizational abilities, proactivity, and a keen eye for detail. The ideal candidate will manage complex calendars, coordinate travel arrangements (both domestic and international), and prepare correspondence, reports, and presentations. You will be responsible for gatekeeping, screening calls and emails, and ensuring the executive's schedule is managed efficiently. Extensive interaction with internal teams, external clients, and stakeholders will be required, necessitating excellent communication and interpersonal skills. The ability to anticipate needs, problem-solve independently, and maintain absolute confidentiality is paramount.

Responsibilities will include making extensive domestic and international travel arrangements, including flights, accommodations, and ground transportation, often with last-minute changes. You will manage expense reporting, ensure timely submission of invoices, and maintain accurate financial records for personal and business accounts. The role also involves planning and coordinating meetings, conferences, and events, including venue selection, catering, and guest invitations. You will be expected to conduct research on various topics as requested by the executive and prepare briefing materials. A key part of the role is managing personal appointments and commitments, ensuring smooth coordination with the executive's professional life. The candidate must be proficient in all Microsoft Office Suite applications and possess excellent typing skills. Familiarity with various productivity and organizational tools is also beneficial. This position offers a challenging yet rewarding environment for a dedicated professional seeking to make a significant impact. We are looking for someone who is adaptable, resourceful, and committed to providing the highest level of support.

Key Duties:
  • Manage and organize the executive's daily schedule and appointments.
  • Coordinate complex domestic and international travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle incoming and outgoing communications, including screening calls and emails.
  • Organize and manage meetings, events, and conferences.
  • Process expense reports and manage reimbursements.
  • Conduct research and prepare briefing materials.
  • Maintain confidentiality and discretion in all matters.
  • Anticipate the needs of the executive and proactively address them.
  • Act as a liaison between the executive and other staff or external parties.
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Executive Personal Assistant

1115 Busaiteen, Muharraq BHD20 Hourly WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to a senior executive. This role is crucial in ensuring the smooth and efficient operation of the executive's daily activities and strategic initiatives. The ideal candidate will be discreet, possess exceptional communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, coordinating travel arrangements both domestically and internationally, preparing meeting materials, and handling confidential information with the utmost discretion.

Key responsibilities include:
  • Proactive calendar management, scheduling meetings, appointments, and anticipating potential conflicts.
  • Arranging complex domestic and international travel, including flights, accommodation, visas, and ground transportation, often with tight deadlines.
  • Preparing and editing correspondence, reports, presentations, and other documents.
  • Conducting research and compiling data for various projects and executive briefings.
  • Acting as a gatekeeper, screening calls, emails, and visitors to ensure the executive's time is optimized.
  • Managing expense reports and maintaining accurate records.
  • Coordinating and planning company events, team off-sites, and executive meetings.
  • Handling personal errands and tasks for the executive as needed, requiring a high degree of trust and flexibility.
  • Liaising with internal departments and external stakeholders on behalf of the executive.
  • Maintaining confidentiality of all sensitive information.

The successful candidate will possess a Bachelor's degree or equivalent experience, with a minimum of 5 years of experience supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time-management skills are paramount, as is the ability to multitask and prioritize effectively in a fast-paced environment. Excellent interpersonal and communication skills, both written and verbal, are required. A professional demeanor, resourcefulness, and the ability to work independently with minimal supervision are key attributes. Experience with event planning and international travel coordination is highly desirable. This position is based in **A'ali, Northern, BH** and offers a competitive salary and benefits package.
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Personal Assistant

Client of Domo Ventures W.L.L.

Posted 12 days ago

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Job Description


Position Overview:
We are looking for a professional and highly organized Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment and be capable of multitasking and prioritizing effectively.
Key Responsibilities:


Manage executives calendars, schedule appointments, and coordinate meetings

Prepare agendas, take accurate meeting minutes, and follow up on action items

Handle incoming and outgoing communications, including emails, phone calls, and official correspondence

Draft, format, and proofread reports, memos, letters, and other business documents

Organize and coordinate travel arrangements, including visa processing, flights, hotel bookings, and transportation

Maintain and update filing systems, both digital and hard copy

Serve as a liaison between management and internal/external stakeholders

Assist with event planning, internal coordination, and logistical support

Provide administrative support in daily office operations and special projects

Uphold strict confidentiality and professional discretion in all matters
Requirements :

Minimum of 3-5 years of experience in a similar role supporting executives or senior leadership

Excellent verbal and written communication skills in English ; Arabic is a strong advantage

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational skills and the ability to prioritize tasks independently

High level of integrity, professionalism, and discretion

Knowledge of office management systems and procedures

Ability to work under pressure and meet tight deadlines

Bachelors degree or equivalent qualification preferred

Must be currently residing in Bahrain or willing to relocate

Company Industry

  • Recruitment
  • Placement Firm
  • Executive Search

Department / Functional Area

  • Administration

Keywords

  • Personal Assistant / Bahrain

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Executive Personal Assistant to CEO

24121 Hamala, Northern BHD20 Hourly WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client, a leading conglomerate with diverse interests across the region, is seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to their Chief Executive Officer. This critical role requires a discreet, professional, and exceptionally detail-oriented individual who can anticipate needs and manage complex schedules with precision. The successful candidate will be responsible for managing the CEO's daily calendar, including scheduling meetings, appointments, and travel arrangements, ensuring all logistics are seamless and efficient. You will act as the primary point of contact for internal and external stakeholders, screening calls and correspondence with diplomacy and professionalism. Extensive travel coordination will be a key responsibility, involving booking flights, hotels, and ground transportation, as well as preparing detailed itineraries. Furthermore, you will be tasked with preparing reports, presentations, and other essential documents, often requiring research and data compilation. The ability to handle confidential information with the utmost discretion is paramount.

Responsibilities:
  • Manage and maintain the CEO's complex and dynamic calendar.
  • Coordinate all domestic and international travel arrangements, including visas and accommodation.
  • Prepare and edit correspondence, reports, and presentations.
  • Screen and prioritize incoming communications.
  • Organize and manage board meetings and other executive events.
  • Conduct research and prepare briefings for meetings.
  • Manage expense reporting and reconciliation.
  • Act as a liaison between the CEO and internal/external parties.
  • Handle personal errands and requests as needed.
  • Ensure the smooth day-to-day operation of the CEO's office.
Qualifications:
  • Proven experience as an Executive Assistant or in a similar senior administrative role.
  • Exceptional organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills in English.
  • High level of discretion and confidentiality.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong problem-solving abilities and a proactive approach.
  • A degree in Business Administration or a related field is preferred.
This is a fantastic opportunity to work at the highest level within a dynamic organization. The role is based in Sanad, Capital, BH .
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Executive Personal Assistant to CEO

00120 Riffa, Southern BHD2500 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client, a prominent business conglomerate in Riffa, Southern, BH , is seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to their Chief Executive Officer. This critical role demands impeccable attention to detail, exceptional communication skills, and the ability to manage a complex and dynamic schedule with discretion and efficiency. The ideal candidate will be responsible for managing the CEO's daily calendar, coordinating meetings and appointments across various time zones, and preparing agendas and necessary documentation. You will also be tasked with making extensive travel arrangements, including flights, accommodation, and ground transportation, ensuring all logistics are seamless and cost-effective. Furthermore, you will handle correspondence, filter emails, and prepare reports and presentations as required. This position requires anticipating the CEO's needs and proactively addressing potential issues before they arise. Building and maintaining strong working relationships with internal departments and external stakeholders will be essential. The responsibilities extend to managing confidential information with the utmost integrity and providing general administrative support, such as managing office supplies, processing expense reports, and handling incoming calls. A key aspect of this role involves acting as a gatekeeper and liaison for the CEO, ensuring that their time is utilized effectively.

Qualifications:
  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role, preferably supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, with a professional demeanor.
  • Discretion and a high level of confidentiality are paramount.
  • Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
  • Experience in managing complex travel arrangements and expense reporting.
  • A background in business administration or a related field is advantageous.
  • Flexibility to adapt to changing priorities and a demanding workload.
The successful candidate will be a polished professional with a commitment to excellence and a passion for providing superior administrative support in a fast-paced corporate environment.
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Executive Personal Assistant to CEO

601 Diplomatic Area BHD25 Hourly WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client, a dynamic and growing enterprise headquartered in Isa Town, Southern, BH , is seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to its Chief Executive Officer. This is a pivotal role requiring exceptional administrative acumen, discretion, and the ability to anticipate needs and manage complex schedules. The ideal candidate will be a master of multitasking, possessing excellent communication skills and a keen eye for detail. Responsibilities include managing the CEO's calendar, coordinating meetings and appointments, making travel arrangements, preparing reports and presentations, handling correspondence, and acting as a gatekeeper. You will be expected to liaise with internal departments and external stakeholders, manage confidential information with the utmost integrity, and perform various administrative tasks to ensure the smooth operation of the executive office. We are looking for someone who thrives in a fast-paced environment, can work independently, and demonstrates initiative. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Prior experience in a similar executive support role is highly preferred. This role offers a competitive salary, comprehensive benefits, and the opportunity to work closely with top leadership. If you are a polished professional with a commitment to excellence and a passion for supporting a high-profile executive, we encourage you to apply. Join a team that values dedication and offers a rewarding career path. You will be an integral part of our client's success, contributing directly to the efficiency and effectiveness of their leadership team. The successful candidate will be proactive, resourceful, and possess outstanding interpersonal skills.
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EXECUTIVE ASSISTANT

Gulf Air Group

Posted 10 days ago

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Job Description

To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.

This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.

Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.

In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.

Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.

MAIN DUTIES
  1. Maintenance of records for future audits in line with Documents Retention Policy.
  2. Coordinate Project Management activities for related projects and act as single point of contact for the division.
  3. Office Administration and Documentation Management:
    1. Support Line Manager in daily administrative and operational activities.
    2. Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
    3. Establish Office administrative procedures and implement approved best practices.
    4. Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
    5. Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
    6. Administer circulation of circulars to relevant distribution list parties.
    7. Support Line Manager with draft letters concerning department subjects.
    8. Department related HR matters.
    9. Maintaining the current filing and database system and looking for ways to improve the current systems.
  4. Reports and Database Management:
    1. Collect relevant data from departments for submission of necessary reports to senior management.
    2. Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
    3. Other adhoc reports as requested by executive management in a timely manner.
  5. Management of Meetings/Conferences/Workshops:
    1. Plan, manage and organize meetings/conferences and travel plans for Line Manager.
    2. Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
    3. Prepare and coordinate follow-up actions within department team as directed by Line Manager.
    4. Organize and coordinate the end-to-end activities for various team workshops.
  6. Skilled Support/Other tasks:
    1. Professional assistance to senior management members within the team.
    2. Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
    3. Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.
Education & Experience

Bachelors Degree holder

Should have a total experience of 5 years in a similar role and knowledge.

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

#J-18808-Ljbffr
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