1 235 Personal Assistant jobs in Bahrain
Executive Personal Assistant
Posted 3 days ago
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Job Description
Responsibilities:
- Manage and maintain complex executive calendars, coordinating meetings and appointments with internal and external stakeholders.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring smooth and efficient itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Handle confidential information with the utmost discretion and integrity.
- Coordinate meeting logistics, including room bookings, catering, and audiovisual equipment.
- Prepare and submit expense reports in a timely manner, ensuring adherence to company policy.
- Act as a gatekeeper, screening calls and visitors, and prioritizing access to executives.
- Conduct research and gather information for various projects and assignments.
- Assist with event planning and coordination for corporate functions and meetings.
- Proactively identify and anticipate the needs of the executives and take initiative to address them.
- Maintain organized filing systems, both physical and digital.
- Provide general administrative support, including photocopying, scanning, and mailing.
- Liaise with other departments and external contacts on behalf of the executives.
- Assist with personal errands and tasks as required by the executives.
- Continuously improve administrative processes and workflows.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a demanding environment.
- Proactive approach and ability to work with minimal supervision.
- Experience with international travel arrangements and visa processing is a plus.
- A professional and polished demeanor.
Executive Personal Assistant
Posted 9 days ago
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Job Description
Responsibilities will include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence with utmost discretion. You will act as a gatekeeper, effectively screening calls and visitors, and managing incoming and outgoing communications. Proactive meeting preparation, including agenda setting, minute-taking, and follow-up actions, will be a core function. Furthermore, you will be tasked with managing expense reports, maintaining accurate filing systems, and conducting research as required.
The ideal candidate will possess superior organizational and time management skills, with a proven ability to multitask and prioritize effectively in a demanding environment. Excellent written and verbal communication skills in English are essential, and proficiency in Arabic would be advantageous. A high degree of professionalism, a positive attitude, and a commitment to maintaining confidentiality are non-negotiable. You should be proficient in all aspects of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software applications. This role requires someone who is resourceful, possesses strong problem-solving skills, and can work effectively under pressure while maintaining a calm and composed demeanor.
Key Qualifications:
- Minimum of 7 years of experience supporting C-level executives or senior management.
- Proven track record of exceptional organizational and administrative skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with travel booking and expense management.
- Excellent written and verbal communication skills in English.
- Discretion and a high level of confidentiality are essential.
- Ability to anticipate needs and proactively solve problems.
- Strong multitasking and time management capabilities.
- A professional and polished demeanor.
- Bachelor's degree in Business Administration or a related field is preferred.
This is an exceptional opportunity to contribute to a leading organization and work closely with influential leaders. If you are a top-tier administrative professional seeking a challenging and rewarding position, we want to hear from you.
Executive Personal Assistant
Posted 11 days ago
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Job Description
Executive Personal Assistant
Posted 11 days ago
Job Viewed
Job Description
Responsibilities will include making extensive domestic and international travel arrangements, including flights, accommodations, and ground transportation, often with last-minute changes. You will manage expense reporting, ensure timely submission of invoices, and maintain accurate financial records for personal and business accounts. The role also involves planning and coordinating meetings, conferences, and events, including venue selection, catering, and guest invitations. You will be expected to conduct research on various topics as requested by the executive and prepare briefing materials. A key part of the role is managing personal appointments and commitments, ensuring smooth coordination with the executive's professional life. The candidate must be proficient in all Microsoft Office Suite applications and possess excellent typing skills. Familiarity with various productivity and organizational tools is also beneficial. This position offers a challenging yet rewarding environment for a dedicated professional seeking to make a significant impact. We are looking for someone who is adaptable, resourceful, and committed to providing the highest level of support.
Key Duties:
- Manage and organize the executive's daily schedule and appointments.
- Coordinate complex domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including screening calls and emails.
- Organize and manage meetings, events, and conferences.
- Process expense reports and manage reimbursements.
- Conduct research and prepare briefing materials.
- Maintain confidentiality and discretion in all matters.
- Anticipate the needs of the executive and proactively address them.
- Act as a liaison between the executive and other staff or external parties.
Executive Personal Assistant
Posted 11 days ago
Job Viewed
Job Description
Key responsibilities include:
- Proactive calendar management, scheduling meetings, appointments, and anticipating potential conflicts.
- Arranging complex domestic and international travel, including flights, accommodation, visas, and ground transportation, often with tight deadlines.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Conducting research and compiling data for various projects and executive briefings.
- Acting as a gatekeeper, screening calls, emails, and visitors to ensure the executive's time is optimized.
- Managing expense reports and maintaining accurate records.
- Coordinating and planning company events, team off-sites, and executive meetings.
- Handling personal errands and tasks for the executive as needed, requiring a high degree of trust and flexibility.
- Liaising with internal departments and external stakeholders on behalf of the executive.
- Maintaining confidentiality of all sensitive information.
The successful candidate will possess a Bachelor's degree or equivalent experience, with a minimum of 5 years of experience supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time-management skills are paramount, as is the ability to multitask and prioritize effectively in a fast-paced environment. Excellent interpersonal and communication skills, both written and verbal, are required. A professional demeanor, resourcefulness, and the ability to work independently with minimal supervision are key attributes. Experience with event planning and international travel coordination is highly desirable. This position is based in **A'ali, Northern, BH** and offers a competitive salary and benefits package.
Personal Assistant
Posted 12 days ago
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Job Description
Position Overview:
We are looking for a professional and highly organized Personal Assistant / Secretary to provide comprehensive administrative and executive support to senior management. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment and be capable of multitasking and prioritizing effectively.
Key Responsibilities:
Manage executives calendars, schedule appointments, and coordinate meetings
Prepare agendas, take accurate meeting minutes, and follow up on action items
Handle incoming and outgoing communications, including emails, phone calls, and official correspondence
Draft, format, and proofread reports, memos, letters, and other business documents
Organize and coordinate travel arrangements, including visa processing, flights, hotel bookings, and transportation
Maintain and update filing systems, both digital and hard copy
Serve as a liaison between management and internal/external stakeholders
Assist with event planning, internal coordination, and logistical support
Provide administrative support in daily office operations and special projects
Uphold strict confidentiality and professional discretion in all matters
Requirements :
Minimum of 3-5 years of experience in a similar role supporting executives or senior leadership
Excellent verbal and written communication skills in English ; Arabic is a strong advantage
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills and the ability to prioritize tasks independently
High level of integrity, professionalism, and discretion
Knowledge of office management systems and procedures
Ability to work under pressure and meet tight deadlines
Bachelors degree or equivalent qualification preferred
Must be currently residing in Bahrain or willing to relocate
Company Industry
- Recruitment
- Placement Firm
- Executive Search
Department / Functional Area
- Administration
Keywords
- Personal Assistant / Bahrain
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People Looking for Personal Assistant Jobs also searched #J-18808-LjbffrExecutive Personal Assistant to CEO
Posted 11 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar.
- Coordinate all domestic and international travel arrangements, including visas and accommodation.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications.
- Organize and manage board meetings and other executive events.
- Conduct research and prepare briefings for meetings.
- Manage expense reporting and reconciliation.
- Act as a liaison between the CEO and internal/external parties.
- Handle personal errands and requests as needed.
- Ensure the smooth day-to-day operation of the CEO's office.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills in English.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving abilities and a proactive approach.
- A degree in Business Administration or a related field is preferred.
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Executive Personal Assistant to CEO
Posted 11 days ago
Job Viewed
Job Description
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a professional demeanor.
- Discretion and a high level of confidentiality are paramount.
- Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
- Experience in managing complex travel arrangements and expense reporting.
- A background in business administration or a related field is advantageous.
- Flexibility to adapt to changing priorities and a demanding workload.
Executive Personal Assistant to CEO
Posted 11 days ago
Job Viewed
Job Description
EXECUTIVE ASSISTANT
Posted 10 days ago
Job Viewed
Job Description
To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.
This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/Stakeholders on behalf of the Line Manager and the management team.
Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentations.
In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and following up with Dept's executive leadership.
Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients.
MAIN DUTIES- Maintenance of records for future audits in line with Documents Retention Policy.
- Coordinate Project Management activities for related projects and act as single point of contact for the division.
- Office Administration and Documentation Management:
- Support Line Manager in daily administrative and operational activities.
- Review of updated Manuals at periodic intervals to verify its relevance and for future audit purposes.
- Establish Office administrative procedures and implement approved best practices.
- Maintain a good database and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
- Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
- Administer circulation of circulars to relevant distribution list parties.
- Support Line Manager with draft letters concerning department subjects.
- Department related HR matters.
- Maintaining the current filing and database system and looking for ways to improve the current systems.
- Reports and Database Management:
- Collect relevant data from departments for submission of necessary reports to senior management.
- Organize, collect and compile reports that are received on an adhoc basis when requested by CEO Office and/or various internal/external stakeholders.
- Other adhoc reports as requested by executive management in a timely manner.
- Management of Meetings/Conferences/Workshops:
- Plan, manage and organize meetings/conferences and travel plans for Line Manager.
- Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with the senior Leadership team.
- Prepare and coordinate follow-up actions within department team as directed by Line Manager.
- Organize and coordinate the end-to-end activities for various team workshops.
- Skilled Support/Other tasks:
- Professional assistance to senior management members within the team.
- Execution of complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
- Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.
Bachelors Degree holder
Should have a total experience of 5 years in a similar role and knowledge.
About Application ProcessIf you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
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