5 Administrative Assistant jobs in Bahrain

Secretary / Administrative Assistant

Experience :

1-3 years

Experience in trading company is preferred.

Qualifications :

University Degree in a related field.

Manage all incoming and outgoing correspondence (e.g., emails, letters, reports).

Schedule and coordinate meetings, including booking rooms, preparing agendas, and

distributing minutes.

Collect and analyze data for assigned projects and reports.

Maintain an organized and well-stocked office environment, ensuring supplies are readily available.

Generate and submit reports as required.

Uphold the highest standards of confidentiality in all aspects of the role.

Adhere to all company policies and procedures.

Participate actively in meetings to provide administrative support and contribute to process improvement initiatives.

Required skills:

Possess strong written and spoken English proficiency (mandatory).

Demonstrate a high level of proficiency in organizing and prioritizing administrative tasks.

Understand and apply best practices for registering, processing, and maintaining documents.

Possess knowledge of archive management procedures, ensuring proper document storage and retrieval.

Be familiar with the use of reception and intercom devices for

Maintain exceptional accuracy when transferring data between different formats.

Demonstrate exceptional speed and accuracy in typing.

Join to apply for the Finance & Office Administrative Assistant role at Joseph Gallagher Limited

Join to apply for the Finance & Office Administrative Assistant role at Joseph Gallagher Limited

Get AI-powered advice on this job and more exclusive features.

Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Position Overview

Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.

Key Responsibilities

Finance (≈ 60 %)HR / General Administration (≈ 40 %)

• Enter purchase invoices, expense claims, plant-hire logs and weekly timesheets into the ERP (e.g., COINS / Easybuild) with 100 % accuracy before daily cut-offs.
• Maintain digital and paper employee records (visas, CPR, medicals, training, right-to-work) in line with GDPR and Bahrain LMRA requirements.
• Reconcile supplier statements, prepare month-end journals and assist with cost-code reviews.
• Draft letters, and assist in contracts and onboarding packs; schedule inductions for new starters.
• Run routine reports (Aged Payables, GRNI, cost-to-date) and investigate anomalies.
• Coordinate medicals, drug & alcohol testing, CSCS/CPCS and work-permit renewals.
• Support weekly payroll verification, liaising with site foremen for missing data.
• Arrange travel, training courses and accommodation; raise POs for HR/office spend.
• Keep Finance archives organised for statutory audit & VAT inspections.
• Answer basic office questions and escalate complex issues to the HR Manager. Person Specification EssentialDesirable
• High-school passes (or equivalent) in Maths.
• Relevant extra qualifications.
• 1–2 yrs experience in data-entry, finance admin or bookkeeping.
• Familiarity with COINS, Easy build or other construction ERPs.
• Intermediate Excel (sort, filter, VLOOKUP/PivotTables).
• Experience with LMRA visa portals or HRIS systems.
• Meticulous attention to detail; confidential by nature.
• Arabic language skills.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Civil Engineering

Referrals increase your chances of interviewing at Joseph Gallagher Limited by 2x

Get notified about new Office Administrative Assistant jobs in Bahrain .

Manama, Capital Governorate, Bahrain 6 days ago

Riffa, Southern Governorate, Bahrain 1 month ago

The International school of Choueifat, Muharraq Governorate, Bahrain 3 weeks ago

Riffa, Southern Governorate, Bahrain 1 year ago

Manama, Capital Governorate, Bahrain 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Location: Bahrain Office

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.

Company Background
The Joseph Gallagher Group is a family owned Civil Engineeringbusiness that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed
We area disability confident employer and we'recommitted to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at