44 Administrative Assistant jobs in Bahrain

• Managing and organizing calendars, scheduling appointments, and coordinating meetings for senior staff.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Handling incoming calls and emails, directing inquiries to the appropriate personnel, and responding professionally.
• Maintaining an organized filing system, both physical and digital, ensuring easy retrieval of information.
• Coordinating travel arrangements and itineraries for employees, including booking flights and accommodations.
• Ordering and maintaining office supplies, ensuring adequate stock levels and managing vendor relationships.
• Assisting with basic bookkeeping tasks, expense reports, and invoice processing.
• Organizing and maintaining the common areas of the office, ensuring a clean and professional appearance.
• Acting as the primary point of contact for visitors, clients, and internal staff, providing a welcoming environment.
• Supporting various administrative projects and tasks as assigned by management.

• High school diploma or equivalent; Associate's degree or higher preferred.
• Minimum of 2-3 years of proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills in English; Arabic proficiency is a plus.
• Strong organizational and time management skills with the ability to prioritize tasks.
• High level of attention to detail and accuracy.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Proactive attitude and strong problem-solving abilities.
• Experience with office equipment like printers, scanners, and multi-line phone systems.

• Competitive hourly wage and stable full-time employment.
• A friendly and supportive team atmosphere.
• Opportunities for skill development and professional growth.
• A central role in the daily operations of a respected firm.

• Manage general office duties, including answering phones, directing calls, and greeting visitors in a professional manner.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms.
• Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
• Order and maintain office supplies inventory, ensuring adequate stock levels.
• Assist with data entry, record keeping, and updating company databases.
• Process invoices, expense reports, and other financial documentation as needed.
• Provide administrative support to various departments and team members as required.
• Handle confidential information with discretion and professionalism.

• High School Diploma or equivalent required; Associate's degree or higher in Business Administration or a related field is a plus.
• Minimum of 2-4 years of experience in an administrative assistant or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
• Excellent written and verbal communication skills in English; Arabic proficiency is advantageous.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• High level of attention to detail and accuracy.
• Proactive, resourceful, and able to work independently as well as part of a team.
• Strong interpersonal skills with a professional and friendly demeanor.

• A competitive annual salary and a comprehensive benefits package.
• Opportunities for professional development and skill enhancement.
• A supportive and collaborative work environment.
• Exposure to the dynamic real estate industry.
• Career stability within a reputable company.

• Manage and maintain office calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Prepare and format various documents, reports, presentations, and legal briefs with accuracy and attention to detail.
• Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of information.
• Greet clients and visitors warmly, directing them to the appropriate personnel.
• Order and maintain office supplies, ensuring adequate stock levels and managing vendor relationships.
• Arrange travel itineraries and accommodations for staff members.
• Assist with invoicing, expense reports, and basic bookkeeping tasks.
• Coordinate office events, team lunches, and special projects as required.
• Maintain office equipment, ensuring it is in good working order and arranging for repairs when necessary.
• Provide general administrative support to senior staff and partners.
• Handle confidential information with the utmost discretion and professionalism.
• Manage reception area, ensuring a clean and welcoming environment.
• Serve as a primary point of contact for internal and external inquiries.
• Support onboarding of new staff by preparing workstations and necessary documentation.

• High school diploma or equivalent; a diploma or degree in Business Administration or Secretarial Studies is preferred.
• Minimum of 2-4 years of experience in an administrative support role, preferably within a professional services environment (e.g., legal, consulting).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
• Excellent verbal and written communication skills in English; Arabic proficiency is highly advantageous.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Discretion and ability to handle confidential information.
• Problem-solving skills and a proactive approach to tasks.
• Reliability and punctuality are paramount.
• Experience with legal document management systems is a plus.

• Manage and organize office files, documents, and records systematically, both in physical and digital formats, ensuring easy accessibility.
• Handle incoming and outgoing correspondence efficiently, including mail distribution, email management, and directing phone calls to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and conference calls, including preparing meeting rooms, setting up AV equipment, and collating necessary materials.
• Assist in preparing presentations, reports, spreadsheets, and various other documents as required, ensuring accuracy and professional formatting.
• Maintain office supplies inventory diligently, place orders for replenishment, and ensure supplies are adequately stocked and organized.
• Greet visitors and clients warmly and professionally upon arrival, providing a welcoming and positive first impression.
• Process invoices, reconcile expense reports, and manage petty cash transactions accurately and in a timely manner.
• Support various departments with a wide range of administrative tasks, such as data entry, photocopying, scanning, and document filing.
• Manage travel arrangements for staff, including booking flights, hotels, and ground transportation, and preparing itineraries.
• Maintain office equipment, coordinate routine servicing, and arrange repairs as needed to ensure smooth operation.
• Organize and maintain a tidy, professional, and efficient office environment at all times.
• Assist with event planning and coordination for internal company functions, team events, and client gatherings.
• Handle confidential information with utmost discretion, integrity, and adherence to privacy policies.
• Provide excellent customer service and administrative support to both external clients and internal staff members.
• Update and maintain company databases, contact lists, and client records with precision.
• Assist in onboarding new employees by preparing their workstations, IT access, and necessary administrative documents.
• Serve as a primary liaison between staff and management, facilitating clear and timely communication.
• Ensure compliance with all office policies, procedures, and safety guidelines.
• Assist in managing basic social media posts and website updates for administrative announcements or news.
• Perform other ad-hoc administrative duties and special projects as assigned by management.

• High school diploma or equivalent; a diploma or associate's degree in Business Administration, Secretarial Studies, or a related field is a strong plus.
• Minimum of 2-3 years of proven experience as an Administrative Assistant or in a similar administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential for daily tasks.
• Excellent organizational and time management skills with the ability to multitask effectively and prioritize workloads.
• Strong verbal and written communication skills in English are crucial; proficiency in Arabic is highly advantageous.
• Meticulous attention to detail and a high level of accuracy in all administrative tasks.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Strong interpersonal skills with a professional, friendly, and approachable demeanor.
• Ability to handle confidential information responsibly and discreetly.
• Reliable, punctual, and a strong sense of responsibility.
• Basic understanding of office management procedures and systems.
• Good problem-solving skills and a willingness to take initiative.
• Experience with standard office equipment (printers, scanners, projectors, video conferencing tools).
• A team player with a positive attitude and a willingness to assist colleagues.

• Manage and maintain office supplies inventory, placing orders when necessary and ensuring adequate stock levels.
• Organize and schedule appointments, meetings, and conferences, including booking venues and arranging catering.
• Answer and direct phone calls, taking messages and handling inquiries with professionalism and courtesy.
• Greet and welcome visitors, directing them to the appropriate person or department.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Prepare and format various documents, including reports, presentations, letters, and spreadsheets.
• Assist with data entry and maintaining databases, ensuring accuracy and confidentiality.
• Coordinate travel arrangements for staff, including flight and hotel bookings.
• Provide general administrative support to senior staff and other team members as needed.
• Operate and maintain office equipment such as photocopiers, printers, and scanners.
• Assist in the preparation of invoices, expense reports, and other financial documents.

• High school diploma or equivalent; a Diploma or Associate’s degree in Administration or a related field is preferred.
• Minimum of 2-3 years of proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in English and Arabic.
• Attention to detail and accuracy in all tasks.
• Ability to work independently with minimal supervision and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Discretion and ability to handle confidential information.
• Basic knowledge of office management procedures.

• Office Organization: Maintain an organized and efficient office environment, including managing supplies, equipment, and common areas.
• Calendar & Schedule Management: Assist in managing calendars, scheduling appointments, and coordinating meetings for senior staff.
• Communication Handling: Answer and direct phone calls, manage correspondence (emails, letters), and act as the first point of contact for visitors.
• Document Management: Prepare, format, and organize various documents, presentations, and reports, ensuring accuracy and confidentiality.
• Travel Coordination: Arrange travel itineraries, book accommodations, and manage expense reports for team members.
• Data Entry & Record Keeping: Perform accurate data entry and maintain comprehensive physical and digital filing systems.
• Support Projects: Provide general administrative support to various departments and assist with special projects as needed.

• High School Diploma or equivalent; a Diploma or Bachelor’s degree in Business Administration or a related field is a plus.
• Minimum of 2-4 years of proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Excellent organizational and time management skills with a strong attention to detail.
• Strong written and verbal communication skills in English; Arabic proficiency is an advantage.
• Ability to maintain a high level of discretion and confidentiality.
• Proactive attitude, ability to anticipate needs, and strong problem-solving skills.

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
• Answer and direct phone calls, taking messages and providing information to callers as needed.
• Greet and assist visitors, maintaining a professional and welcoming reception area.
• Handle incoming and outgoing mail, packages, and deliveries.
• Order and maintain office supplies, ensuring adequate stock levels.
• Coordinate and schedule internal and external meetings, including room setup and catering arrangements.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Support various departments with administrative tasks, data entry, and special projects as assigned.
• Operate standard office equipment, including computers, printers, and scanners.
• Maintain confidentiality of sensitive information.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 2-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English and Arabic.
• Strong organizational and time management abilities, with keen attention to detail.
• Ability to prioritize tasks and manage multiple assignments simultaneously.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently with minimal supervision and as part of a team.
• Familiarity with office equipment and basic troubleshooting.
• Prior experience with CRM or project management software is a plus.

About Our Client:
Our client is a prominent Administrative organization, recognized for its commitment to excellence and innovation within its field. They are dedicated to fostering a supportive and dynamic work environment where employees are empowered to achieve their full potential. Located in the thriving area of Riffa, Southern, BH , this company offers a unique opportunity to contribute to significant projects and initiatives, making a tangible impact on their operations and the wider community.

Role Summary:
We are seeking a highly motivated and skilled Administrative Assistant to join our client's expert team. This crucial role involves overseeing and executing key functions related to administrative operations, ensuring efficiency, compliance, and strategic alignment. The successful candidate will play a vital part in driving operational success, collaborating with various stakeholders, and contributing to the overall objectives of the organization. This position demands a proactive individual with strong analytical capabilities, exceptional communication skills, and a proven track record in their respective domain.

Key Responsibilities:

• Schedule meetings, appointments, and travel arrangements.
• Handle incoming calls, emails, and mail, directing inquiries appropriately.
• Provide comprehensive administrative support to executives and teams.
• Maintain organized filing systems, both physical and digital.
• Prepare reports, presentations, and correspondence.
• Manage office operations, including supplies, equipment, and facility maintenance.
• Greet visitors and clients, ensuring a welcoming environment.

Required Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Minimum of 3 years of experience in an administrative or office support role.
• Attention to detail and accuracy.

Benefits:

• Competitive annual salary and performance bonuses.
• Comprehensive health insurance and wellness programs.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.
• Generous paid time off and public holidays.

Application Process:
If you are a dedicated and experienced professional looking for a challenging yet rewarding opportunity in Riffa, Southern, BH , we encourage you to apply. Please submit your detailed resume and a comprehensive cover letter outlining your relevant experience and how you meet the requirements for this role. Our client is an equal opportunity employer and values diversity at their company. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. Only shortlisted candidates will be contacted for an interview. Join a team where your expertise will be valued and your career growth supported.

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Job Network : Management and Administration

Job Family : Administration

Category and Level : General Service and Related Categories, G-7

Job Opening Job Opening ID : 260019

Job Network : Management and Administration

Job Family : Administration

Category and Level : General Service and Related Categories, G-7

Duty Station : MANAMA

Department/Office : United Nations Human Settlements Programme

Date Posted : Jun 30, 2025

Deadline : Jul 29, 2025

Apply Now

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient, and sustainable cities and communities. It promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination, and poverty.

This post is located in the Division of Regional Office for the Arab States (ROAS), Manama, Bahrain duty station, within the Programme Management Unit, under the direct supervision of the Administrative Officer (PMO), and overall supervision of the head of Bahrain Programme. The incumbent will perform the following duties: