Explore administrative assistant jobs in 147 Administrative Assistant jobs in Manama
Administrative Assistant
Manama, Capital
Amana Healthcare Bahrain
Posted 6 days ago
Job Viewed
Job Description
Position Summary:
The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.
Key Responsibilities:
General Administration
- Working closely with across the departments.
- Handle incoming and outgoing correspondence, emails, and documentation.
- Maintain filing systems (digital and physical) for residents, staff, and facility records.
- Assist with data entry, reports, and preparation of presentations.
- Provide clerical support to the Facility Manager and Admin Coordinator.
Resident & Family Support
- Assist in processing admission, discharge, and transfer paperwork.
- Support residents and families with non-clinical inquiries in a professional and empathetic manner.
- Help coordinate resident activities and events when required.
Operations & Logistics
- Schedule meetings, appointments, and staff rosters as directed.
- Monitor and order office supplies and maintain stock records.
- Coordinate courier services, transport, and small-scale procurement requests.
- Assist in arranging facility maintenance requests and vendor visits.
Compliance & Documentation
- Support in maintaining accurate administrative and healthcare records.
- Assist in preparing documents for audits, inspections, and quality checks.
- Ensure confidentiality of resident and staff information at all times.
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0
Administrative Assistant
88990 Tubli
BHD18 Hourly
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a reliable and organized Administrative Assistant to provide essential support in Isa Town, Southern, BH . This part-time position is ideal for an individual who thrives in a structured environment and possesses excellent organizational and communication skills. You will be responsible for a variety of administrative tasks, including managing schedules, handling correspondence, maintaining records, and assisting with office operations. The ideal candidate will be proficient in office software, meticulous with details, and able to multitask effectively. You will be the first point of contact for visitors and callers, requiring a professional and courteous demeanor. A key aspect of the role involves coordinating meetings, preparing agendas and minutes, and managing travel arrangements. You will also be responsible for maintaining office supplies, organizing filing systems, and supporting various departments with their administrative needs. This role requires discretion and the ability to handle confidential information with integrity. This is a fantastic opportunity to contribute to the smooth functioning of our office and gain valuable administrative experience.
Responsibilities:
Responsibilities:
- Manage and maintain calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Organize and maintain physical and digital filing systems.
- Prepare documents, reports, and presentations as required.
- Assist with office operations, including managing office supplies and equipment.
- Greet visitors and provide a professional first point of contact.
- Support various departments with administrative tasks and projects.
- Make travel arrangements and manage itineraries.
- Ensure the office environment is organized and well-maintained.
- Handle confidential information with discretion and professionalism.
- High school diploma or equivalent; associate's degree or relevant certification is a plus.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy.
- Professional and courteous demeanor.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant
Manama, Capital
Parsons
Posted today
Job Viewed
Job Description
**Administrative Assistant**
Bahrain
**What You’ll Be Doing**
- The Administrative Assistant in accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
- Reviews time reports to verify accuracy of hours worked and time charges. Follows up to ensure timely processing of corrections.
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
- May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
- May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
**What Required Skills You’ll Bring**
- Diploma in related field with 2 years of of similar work experience.
- Background in clerical support, managing project documents, writing project correspondence and using office equipment.
- Regional experience is preferred. Good written and oral communication.
- Proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet and database software is required.
**What Required Skills You'll Bring**
- Organize and manage the work to ensure optimal use of resources and workload.
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
Bahrain
**What You’ll Be Doing**
- The Administrative Assistant in accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
- Reviews time reports to verify accuracy of hours worked and time charges. Follows up to ensure timely processing of corrections.
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
- May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
- May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
**What Required Skills You’ll Bring**
- Diploma in related field with 2 years of of similar work experience.
- Background in clerical support, managing project documents, writing project correspondence and using office equipment.
- Regional experience is preferred. Good written and oral communication.
- Proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet and database software is required.
**What Required Skills You'll Bring**
- Organize and manage the work to ensure optimal use of resources and workload.
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
Manama, Capital
TARCO
Posted 2 days ago
Job Viewed
Job Description
Overview
About the Role
We are seeking a proactive and highly organized Executive Assistant with 2–3 years of experience to provide professional support to senior management. You will manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations.
Responsibilities- Manage calendars, schedule appointments, and organize meetings.
- Prepare reports, presentations, and correspondence.
- Coordinate travel arrangements, itineraries, and expense reports.
- Handle confidential information with discretion.
- Liaise with internal teams and external stakeholders on behalf of executives.
- Follow up on pending tasks to ensure deadlines are met.
- 2–3 years of proven experience as an Executive Assistant or in a similar administrative role.
- Must have the ability to work independently with minimal supervision.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle pressure in a fast-paced environment.
NOTE: Must be available to join immediately.
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant
414 Askar, Southern
BHD55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive support to their executive team and various departments. This fully remote position is ideal for an individual who thrives in a structured yet flexible work environment, excels at managing multiple priorities, and possesses outstanding communication and organizational skills. The Remote Administrative Assistant will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of daily business activities.
Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents and presentations, and handling correspondence. You will act as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanor at all times. The ideal candidate will be proficient in utilizing various office software and digital collaboration tools to manage tasks and communicate effectively with team members across different time zones. This role demands a high level of discretion, confidentiality, and the ability to anticipate needs and proactively address challenges. You will be responsible for maintaining organized digital filing systems, processing expense reports, and assisting with special projects as assigned. The successful candidate will demonstrate excellent time management skills and the ability to work autonomously while maintaining a high standard of accuracy and professionalism, supporting a company that operates remotely even if traditionally based in **Sanad, Capital, BH**.
Key Responsibilities:
Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents and presentations, and handling correspondence. You will act as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanor at all times. The ideal candidate will be proficient in utilizing various office software and digital collaboration tools to manage tasks and communicate effectively with team members across different time zones. This role demands a high level of discretion, confidentiality, and the ability to anticipate needs and proactively address challenges. You will be responsible for maintaining organized digital filing systems, processing expense reports, and assisting with special projects as assigned. The successful candidate will demonstrate excellent time management skills and the ability to work autonomously while maintaining a high standard of accuracy and professionalism, supporting a company that operates remotely even if traditionally based in **Sanad, Capital, BH**.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle incoming and outgoing correspondence, emails, and phone calls.
- Organize and maintain digital filing systems and databases.
- Process expense reports and manage budget-related administrative tasks.
- Provide administrative support for meetings, including agenda preparation and minute-taking.
- Assist with onboarding new remote employees and managing HR-related administrative tasks.
- Manage projects and special assignments as directed by management.
- Serve as a liaison between departments and external partners.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with cloud-based productivity suites (e.g., Google Workspace) and collaboration tools (e.g., Slack, Zoom).
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage workload effectively.
- Proven ability to work independently and maintain confidentiality.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
102 Saar, Northern
BHD4500 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial for ensuring the smooth operation of the executive office and requires a professional who can anticipate needs, manage complex schedules, and handle sensitive information with discretion. You will be responsible for managing calendars, coordinating meetings, preparing correspondence and reports, and making travel arrangements.
Key responsibilities include acting as the primary point of contact for internal and external stakeholders, managing office supplies and equipment, and overseeing the organization of files and records. The ideal candidate will have excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in office software suites, including word processing, spreadsheets, and presentation software, is essential. You should be adept at handling confidential information and possess strong problem-solving abilities. This position offers the opportunity to work closely with leadership and gain valuable insights into business operations.
Qualifications:
This is an office-based position located in Saar, Northern, BH . Join our client and become an indispensable part of their executive team.
Key responsibilities include acting as the primary point of contact for internal and external stakeholders, managing office supplies and equipment, and overseeing the organization of files and records. The ideal candidate will have excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in office software suites, including word processing, spreadsheets, and presentation software, is essential. You should be adept at handling confidential information and possess strong problem-solving abilities. This position offers the opportunity to work closely with leadership and gain valuable insights into business operations.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an executive administrative support role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to handle multiple priorities and meet deadlines.
- Discretion and experience working with confidential information.
- Professional demeanor and strong interpersonal skills.
- Experience with calendar management and travel coordination.
- Proactive approach to problem-solving and task management.
This is an office-based position located in Saar, Northern, BH . Join our client and become an indispensable part of their executive team.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
500, BH Seef, Capital
BHD30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role requires a professional with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. You will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. The ideal candidate is discreet, possesses a high level of professionalism, and excels at anticipating needs and proactively addressing them. This role offers a hybrid work model, blending remote flexibility with essential in-office collaboration.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Process expense reports and manage departmental budgets as required.
- Organize and maintain physical and digital filing systems.
- Assist with event planning and coordination for company meetings and functions.
- Conduct research and compile information for various projects and assignments.
- Serve as a primary point of contact for internal and external stakeholders.
- Maintain a high level of confidentiality and discretion in all matters.
- Anticipate the needs of the executives and proactively offer solutions.
- Provide general administrative support, including preparing meeting agendas and taking minutes.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Experience with calendar management and travel arrangements.
- Ability to work independently and as part of a team.
- Familiarity with office management procedures and basic bookkeeping is a plus.
- Proactive attitude and strong problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
771 Askar, Southern
BHD2000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management within their dynamic office located in Sanad, Capital, BH . This role is pivotal in ensuring the smooth operation of daily administrative activities and providing comprehensive support to executives. The successful candidate will manage complex calendars, schedule meetings, and coordinate travel arrangements with meticulous attention to detail. Responsibilities include preparing correspondence, reports, and presentations, often requiring the use of advanced software skills. You will be the first point of contact for many internal and external stakeholders, requiring exceptional professionalism and communication abilities. Filtering and prioritizing communications, handling confidential information with discretion, and maintaining organized filing systems, both physical and digital, are critical. Additionally, you will assist with event planning, manage office supplies inventory, and provide general administrative support to the wider team as needed. The ideal candidate possesses a strong work ethic, excellent problem-solving skills, and the ability to multitask effectively in a fast-paced environment. A minimum of 5 years of experience in an administrative support role, preferably supporting C-suite executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software are essential. Strong interpersonal skills and a keen eye for detail are paramount. This position offers a competitive salary and benefits package, with opportunities for professional growth within a leading organization. The hybrid work model allows for a balance between in-office collaboration and remote flexibility, fostering a productive and engaging work environment in Sanad, Capital, BH .
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
334Y Seef, Capital
BHD65000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a fast-paced technology startup, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional communication skills and the ability to manage complex schedules and tasks without direct supervision. You will be the primary point of contact for various internal and external stakeholders, ensuring seamless operations and efficient communication. Your responsibilities will include managing calendars, coordinating meetings, preparing reports, handling travel arrangements, and managing correspondence. The ideal candidate is detail-oriented, tech-savvy, and thrives in a dynamic, remote work environment. The ability to anticipate needs and proactively solve problems is crucial.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings, appointments, and travel.
- Coordinate and organize virtual meetings, ensuring all participants have necessary information and technical setup.
- Prepare agendas, take minutes, and track action items for meetings.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail.
- Prepare reports, presentations, and other documents as required.
- Make travel arrangements, including flights, accommodation, and ground transportation.
- Manage expense reporting and assist with budget tracking.
- Conduct research and gather information for projects and meetings.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidentiality and discretion in all matters.
- Handle ad-hoc administrative tasks and projects as assigned.
- This is a fully remote position requiring self-discipline, excellent time management, and proficiency in virtual collaboration tools.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive problem-solver with a resourceful approach.
- Experience with travel booking and expense management systems.
- This remote role is designed to support leaders of an organization with operations and interests potentially in the Seef, Capital, BH region, requiring excellent virtual communication.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
21101 Juffair, Capital
BHD55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a prominent multinational corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring excellent time management and communication skills to ensure seamless operations. You will be responsible for managing complex calendars, coordinating travel, preparing high-level communications, and handling confidential information with utmost discretion. This role is crucial in enabling executives to focus on strategic priorities.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring efficiency and cost-effectiveness.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
- Process expense reports and manage budgets for the executive office.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Maintain and organize electronic and physical filing systems for easy retrieval of information.
- Handle confidential and sensitive information with the highest level of discretion and integrity.
- Anticipate executive needs and proactively address potential issues.
- Serve as a liaison between executives and internal/external stakeholders.
- Undertake special projects as assigned by the executives.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (Zoom, Teams).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and confidentiality.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently with minimal supervision.
- Experience in a corporate or multinational environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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