2002 Executive Assistant jobs in Manama
Senior Executive Assistant - Office Management
Posted 6 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately on behalf of executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense reporting and budget tracking for executive offices.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information to support executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies, equipment, and vendor relationships as needed.
- Provide general administrative support, including filing, data entry, and document management.
- Coordinate company events and team-building activities as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and a high level of confidentiality.
- Proactive mindset and strong problem-solving abilities.
- Ability to work independently with minimal supervision.
- Experience in calendar management and complex travel coordination.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
Executive Assistant
Posted today
Job Viewed
Job Description
Executive Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Conduct research and compile information for executive review.
- Manage expense reports and process reimbursements.
- Serve as a primary point of contact for internal and external communications.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of executives and proactively address potential issues.
- Support ad-hoc projects and initiatives as required.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills.
- Proficiency in calendar management, travel coordination, and meeting logistics.
- Excellent written and verbal communication skills.
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive approach to problem-solving and task completion.
- Experience supporting senior executives is highly desirable.
- Associate's or Bachelor's degree in a relevant field is a plus.
Executive Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars, ensuring efficient scheduling of appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and manage logistics for meetings, conferences, and events, both virtual and in-person.
- Process expense reports and manage related administrative tasks.
- Serve as a liaison between executives and internal/external stakeholders.
- Conduct research and gather information to support executive initiatives.
- Maintain organized filing systems and ensure easy retrieval of documents.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Assist with special projects as assigned by senior leadership.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- Ability to multitask and prioritize effectively in a demanding environment.
- Discretion and a high level of professionalism in handling confidential information.
- Experience with calendar management and travel coordination.
- Strong problem-solving abilities and a proactive approach.
- Ability to work independently and collaboratively in a hybrid work setting.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex and dynamic calendars for senior executives.
- Schedule and coordinate internal and external meetings, including virtual conferences.
- Prepare meeting agendas, materials, and take detailed minutes.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Manage and screen incoming communications, including emails and phone calls.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Handle confidential information with discretion and professionalism.
- Liaise with internal departments and external partners to facilitate communication.
- Assist with special projects and event coordination as needed.
- Maintain organized filing systems, both physical and digital.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Discretion and confidentiality are essential.
- Proactive approach to problem-solving.
Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential and sensitive information with discretion and professionalism.
- Conduct research and gather information as needed for various projects and assignments.
- Manage expense reporting and process reimbursements.
- Liaise with internal departments and external contacts on behalf of the executives.
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain an organized filing system, both physical and digital.
- Assist with special projects as assigned.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior executives.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- High level of professionalism, discretion, and integrity.
- Proactive, self-motivated, and resourceful with a strong attention to detail.
- Ability to work independently with minimal supervision.
- Experience in remote work environments is a plus.
This role is associated with a company located in Sitra, Capital, BH , but is a fully remote opportunity.
Executive Assistant
Posted 3 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Coordinate and prepare agendas, materials, and minutes for executive meetings.
- Act as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
- Handle confidential information with the highest degree of discretion and professionalism.
- Conduct research, compile data, and prepare reports and presentations as requested.
- Manage email correspondence, prioritizing urgent matters and drafting responses on behalf of executives.
- Organize and maintain digital filing systems and records.
- Assist with special projects and initiatives as assigned.
- Anticipate the needs of executives and proactively address potential issues.
- Facilitate seamless communication and collaboration among executive team members and departments in a remote environment.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Proactive and resourceful, with a strong problem-solving aptitude.
- Ability to work independently with minimal supervision and a high degree of self-motivation.
- A professional and polished demeanor, even when communicating remotely.
Be The First To Know
About the latest Executive assistant Jobs in Manama !
Executive Assistant
Posted 3 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex and dynamic calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, determining urgency and appropriate action.
- Organize and manage high-level meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and prepare reports on various topics as requested by the executive.
- Manage expense reports and process invoices and reimbursements.
- Anticipate the needs of the executive and proactively address potential issues.
- Maintain a high level of confidentiality and discretion in all matters.
- Act as a liaison between the executive and internal/external stakeholders.
- Support special projects and initiatives as assigned by the executive.
- Develop and implement efficient administrative processes and systems.
- Manage and organize digital and physical filing systems.
- Ensure the executive's schedule and priorities are effectively managed.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Demonstrated ability to handle sensitive and confidential information with discretion.
- Proactive, resourceful, and able to anticipate needs and solve problems independently.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- Experience in coordinating complex international travel arrangements.
- Adaptability and flexibility to manage changing priorities.
- Ability to work autonomously and efficiently in a remote work environment.
This is a demanding yet highly rewarding role for a motivated professional seeking to provide executive-level support in a remote setting.
Executive Assistant
Posted 4 days ago
Job Viewed
Job Description
Key responsibilities for this remote Executive Assistant role include:
- Managing and coordinating complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Preparing agendas, taking minutes, and distributing action items for meetings.
- Screening and prioritizing incoming communications (emails, calls, mail) and responding to inquiries on behalf of executives.
- Conducting research, compiling data, and preparing reports and presentations.
- Handling confidential and sensitive information with the utmost discretion and professionalism.
- Coordinating logistics for virtual and in-person events or meetings.
- Managing expense reports and processing invoices.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Maintaining organized filing systems, both physical and digital.
- Acting as a liaison between executives and other departments, clients, and external partners.
- Providing general administrative support as needed, including document drafting and proofreading.
- Assisting with special projects as assigned by the executive team.
To be successful in this role, you will need a Bachelor's degree or equivalent professional experience. A minimum of 3-5 years of experience providing executive-level administrative support, preferably in a remote capacity, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively are critical. Strong written and verbal communication skills, along with a polished and professional demeanor, are necessary. Discretion and the ability to maintain confidentiality are paramount. This role demands a reliable, resourceful, and adaptable individual who can thrive in a remote work environment and provide exceptional support to our busy executives.
Executive Assistant
Posted 6 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
- Prepare, edit, and proofread a variety of documents, reports, presentations, and correspondence.
- Coordinate the logistics for executive meetings, including room bookings, catering, and preparing agendas and materials.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Assist with expense reporting and other administrative tasks as needed.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Contribute to a positive and efficient working environment for the executive team.
- High school diploma or equivalent; Bachelor's degree preferred.
- Proven experience as an Executive Assistant or in a similar senior administrative support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work effectively with people at all levels.
- Discretion and professionalism in handling confidential information.
- Ability to multitask, prioritize, and adapt to changing needs.
- Experience with managing travel arrangements and complex calendars.
- A proactive and resourceful approach to problem-solving.
Explore executive assistant jobs in