440 Event Coordinator jobs in Bahrain

We're Hiring: Event Coordinator – Saudi Arabia & Bahrain

Location:
Seef District, Bahrain

Employment Type:
Full-time

Role Overview

We are looking for a motivated Event Coordinator
to
search for, secure, and coordinate events
in Bahrain and Saudi Arabia. You'll play a key role in researching opportunities, liaising with organizers, and ensuring smooth execution of our services at events.

Key Responsibilities

• Research and identify event opportunities in Bahrain and Saudi Arabia.
• Build relationships with organizers, venues, and suppliers.
• Coordinate logistics, schedules, and resources for events.
• Work with internal teams to ensure timely delivery of services.
• Represent the company onsite during events when needed.

Requirements

• Fluent in
  Arabic and English
  (spoken and written).
• Previous experience in event coordination, marketing, or related fields is preferable.
• Strong communication and negotiation skills.
• Ability to work independently and handle multiple tasks in a fast-paced environment.
• Willingness to travel between Bahrain and Saudi Arabia for events.

Benefits

• Opportunity to work with a dynamic team across two exciting markets.
• Exposure to a variety of events and industries.
• Competitive salary based on experience.

How to Apply

Send your CV and a short cover letter to with the subject:
Event Coordinator – Application
.

• Plan and manage all aspects of events, including venue selection, vendor coordination, catering, entertainment, and staffing.
• Develop detailed event budgets and track expenditures to ensure cost-effectiveness.
• Source, negotiate with, and manage relationships with external vendors (e.g., caterers, decorators, AV technicians, entertainment providers).
• Create event timelines and ensure all deadlines are met.
• Oversee event logistics, including setup, registration, attendee flow, and teardown.
• Develop and execute event marketing and promotion strategies.
• Manage on-site event operations, ensuring a smooth and positive experience for attendees.
• Handle guest inquiries and resolve any issues that arise during events.
• Conduct post-event evaluations, gathering feedback and preparing comprehensive reports.
• Maintain strong relationships with clients, suppliers, and stakeholders.
• Stay updated on event industry trends and best practices.

• High school diploma or equivalent; a degree in Hospitality Management, Marketing, or a related field is a plus.
• Minimum of 3 years of experience in event planning and coordination.
• Proven experience in managing various types of events (e.g., corporate events, conferences, social gatherings).
• Strong vendor negotiation and management skills.
• Proficiency in budget management and financial tracking.
• Excellent organizational, multitasking, and time-management abilities.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as needed for event support.
• Proficiency in event management software is advantageous.

• Plan and execute all aspects of assigned events, including virtual conferences, webinars, and in-person gatherings.
• Source and negotiate with vendors, venues, and suppliers to secure the best rates and services.
• Develop event timelines, budgets, and detailed logistical plans.
• Manage event registration processes and attendee communications.
• Create engaging event content and marketing materials.
• Oversee event setup, execution, and breakdown (for in-person events, with potential for remote direction).
• Liaise with speakers, performers, and stakeholders to ensure smooth event flow.
• Troubleshoot and resolve any issues that arise during event planning or execution.
• Conduct post-event evaluations, gathering feedback and preparing comprehensive reports.
• Maintain strong relationships with vendors and clients, ensuring satisfaction.

• Proven experience as an Event Coordinator or similar role.
• Strong understanding of event planning processes and logistics.
• Excellent organizational and time management skills.
• Exceptional communication and interpersonal abilities.
• Proficiency in event management software and virtual event platforms.
• Ability to manage multiple projects simultaneously in a remote setting.
• Creative thinking and problem-solving skills.
• Experience with budget management.
• Flexibility to work varying hours, including evenings and weekends as needed for events.
• A proactive attitude and a keen eye for detail.

• Plan, organize, and execute events from conception to completion.
• Develop event concepts, themes, and agendas in line with client objectives.
• Manage event budgets, track expenses, and ensure profitability.
• Source and negotiate with vendors, venues, and suppliers.
• Develop marketing and promotional materials for events.
• Coordinate event logistics, including venue setup, AV, catering, and staffing.
• Oversee registration and attendee management.
• Provide on-site support during events to ensure smooth operations.
• Conduct post-event analysis and prepare reports on success metrics.
• Build and maintain relationships with clients, vendors, and partners.

• Proven experience as an Event Coordinator or in a similar role.
• Demonstrable experience in managing a variety of events (e.g., corporate functions, conferences, social gatherings).
• Strong understanding of event planning principles and practices.
• Excellent organizational and time-management skills.
• Proficiency in event management software and tools.
• Creative thinking and problem-solving abilities.
• Strong negotiation and vendor management skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Flexibility to work evenings and weekends as required by event schedules.
• Experience with virtual and hybrid event platforms is a plus.

• Assist in the planning and organization of various events, conferences, and meetings.
• Coordinate event logistics, including venue booking, catering, audiovisual requirements, and transportation.
• Manage vendor relationships and negotiate contracts for event services.
• Develop event timelines and ensure adherence to deadlines.
• Create and manage event budgets, tracking expenses and identifying cost-saving opportunities.
• Support event promotion and marketing efforts.
• On-site support during events, managing setup, registration, and attendee flow.
• Handle attendee inquiries and provide excellent customer service.
• Collect feedback post-event and contribute to post-event reports and analysis.
• Collaborate with internal teams and external partners to ensure seamless event execution.
• Maintain event documentation and records.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• 1-3 years of experience in event planning or coordination.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and event management software is a plus.
• Ability to multitask and work effectively under pressure.
• Creative thinking and problem-solving skills.
• Willingness to work flexible hours, including evenings and weekends, as event schedules require.
• Team-oriented with the ability to work independently.
• Experience in managing budgets.

• Plan and coordinate all aspects of events, including venue selection, catering, entertainment, and décor.
• Develop event budgets and ensure adherence to financial constraints.
• Manage vendor relationships and negotiate contracts.
• Create event timelines and ensure all deadlines are met.
• Coordinate with internal teams and external stakeholders to ensure successful event execution.
• Oversee on-site event management, troubleshooting any issues that arise.
• Develop marketing and promotional materials for events.
• Conduct post-event evaluations and report on event success metrics.
• Stay up-to-date with event industry trends and best practices.
• Maintain strong client relationships and ensure high levels of satisfaction.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 3 years of experience in event planning and coordination.
• Proven ability to manage multiple projects simultaneously.
• Excellent organizational and time management skills.
• Strong negotiation and vendor management experience.
• Proficiency in event management software and tools.
• Exceptional communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Creative thinking and problem-solving abilities.

• Plan, organize, and execute a diverse range of events, including exhibitions, performances, workshops, and festivals.
• Develop event concepts, themes, and detailed proposals in line with artistic goals.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Source and negotiate with vendors, suppliers, and artists.
• Coordinate event logistics, including venue selection, setup, staffing, and audiovisual requirements.
• Develop marketing and promotional materials to drive event attendance and engagement.
• Manage ticketing, registration, and attendee communication.
• Oversee on-site event management, ensuring smooth operations and addressing any issues that arise.
• Conduct post-event evaluations, gathering feedback and preparing reports on success metrics.
• Maintain strong relationships with artists, cultural organizations, and community partners.
• Ensure all events comply with relevant permits, licenses, and safety regulations.
• Collaborate with internal teams to ensure cohesive event experiences.

• Bachelor's degree in Event Management, Arts Administration, Marketing, Communications, or a related field.
• Minimum of 3 years of experience in event planning and coordination, preferably within the arts and entertainment sector.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Strong understanding of event budgeting and financial management.
• Excellent organizational, time management, and multitasking skills.
• Creative thinking and problem-solving abilities.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and standard office applications.
• Ability to work flexible hours, including evenings and weekends, as required for events.
• Passion for arts and culture.

• Plan and coordinate all aspects of events, including venue selection, budgeting, scheduling, and logistics.
• Source and negotiate with vendors, suppliers, and contractors to secure necessary services and products.
• Develop event themes, concepts, and entertainment programs.
• Create detailed event timelines and manage them to ensure all deadlines are met.
• Oversee event setup, execution, and teardown, ensuring everything runs smoothly.
• Manage event budgets, tracking expenses and ensuring financial targets are met.
• Liaise with clients, artists, performers, and other stakeholders to understand their needs and ensure satisfaction.
• Develop marketing and promotional materials for events, where applicable.
• Manage on-site event operations, including staffing, security, and attendee management.
• Conduct post-event evaluations, gathering feedback and analyzing success metrics.
• Ensure compliance with all relevant permits, licenses, and health and safety regulations.
• Maintain strong relationships with venues and entertainment providers.
• Troubleshoot and resolve any issues that arise during event planning or execution.
• Stay updated on industry trends and best practices in event management and the arts and entertainment sector.